Back HQ Procurement Officer – Syria Programme

HQ Procurement Officer – Syria Programme

at GOAL

Dublin, Ireland

HQ Procurement Officer – Syria Programme

Established in 1977, GOAL is an international humanitarian agency currently operating in 13 of the world’s most vulnerable countries, GOAL delivers a wide range of humanitarian and development programmes, ranging from humanitarian relief in disaster situations, to focusing on nutrition, food security, and building greater resilience and sustainable livelihoods.

GOAL has been operating in Idleb and Northern Aleppo and neighbouring areas in Syria since 2013 across a portfolio of emergency, food security, WASH and shelter response. GOAL’s Food Security programme in North Western Syria targets up to 30,000 households with regular food aid.

Job Purpose

GOAL is seeking a Procurement Officer to join an established logistics & procurement team based in GOAL’s Head Quarters in Dun Laoghaire, Dublin. The role reports to the HQ Procurement Specialist – Syria and supports GOAL’s high value procurement activities in Ireland for the Syria country programme, which has an annual budget in excess €80 million. Procurement for GOAL Syria is a varied and challenging, with spend categories ranging from food commodities to fuel and professional services. GOAL’s funding is mainly from institutional donors so experience with public sector procurement rules and regulations would be a distinct advantage.

Duties and responsibilities

Under the direct management of the HQ Procurement Specialist-Syria, the Procurement Officer will:

Ensure procurement procedures are followed

• Ensure full compliance of procurement activities with GOAL’s Logistics Manual and relevant donor related rules, regulations, policies and strategies.
• Provide advice and guidance to in-country teams on GOAL and donor procurement and logistics policies and regulations.
• Review and address issues related to procurement procedures that arise from internal audit and reviews

Coordinate tender processes

• Lead high-value tender processes for goods, services and works in line with GOAL’s Logistics Manual.
• Communicate to GOAL Syria Procurement Coordinator and/or Syria Systems Director on any unexpected delays in procurement processes and follow up to avoid delays.

Ensure all procurement related documents are completed and filed properly

• Prepare a variety of procurement related documents, communications, guidelines etc.
• Ensure completeness and accurateness of documentation such as: Anti-terror & sanctions checks, internal trackers etc.
• Review and ensure completeness of payment files.

Perform other work-related duties, as required.

Key Performance Objectives (12 Months)

• Has successfully coordinated between 5-10 high value tender processes.
• Has developed relationships, and is regularly in contact, with all key stakeholders for the Syria programme.
• Has demonstrated strong teamwork and collaboration skills.
• Has demonstrated strong project and time management skills.

Behaviours (Values in practice)

• Act as a representative of GOAL and demonstrate the highest standards of behaviour towards children and vulnerable adults both in your private and professional lives.
• Strong problem-solving skills and the ability to develop and propose creative solutions, while also identifying issues which need to be escalated
• Strong project and time management skills, sound judgment, ability to prioritize and multi-task
• Strong teamwork and collaboration skills; ability to work with colleagues and partners nationally and internationally
• Self-driven and results-oriented with a positive outlook
• Ability to adapt and work in a very flexible, fluid, and evolving environment.

Requirements (Person Specification)

Essential

• A minimum of two (2) years of relevant experience in procurement and/or supply chain roles preferably in the public or humanitarian sector.
• Knowledge of and experience of coordinating Invitation to Tender (ITT) processes end to end, from requirement planning to contract finalisation.
• Good overall computer skills (MS Office).
• High level of written and spoken English.
• Proven admin skills and the ability to work to deadlines.
• Effective communicator with ability to work remotely and to engage and support GOAL’s teams in the field and across functions in head office.
• Proactive problem solver who can get up to speed on GOAL’s procurement processes quickly.

Desirable

• Experience in working with a range of stakeholders in developing countries.
• Relevant certification in Procurement and Supply Chain Management (IIPMM, CIPS or similar).
• Experience with or knowledge of major institutional donor regulations.
• Experience working with public or third sector procurement.

Safeguarding

Children and vulnerable adults who come into contact with GOAL as a result of our activities must be safeguarded to the maximum possible extent from deliberate or inadvertent actions and failings that place them at risk of abuse, sexual exploitation, injury and any other harm. One of the ways that GOAL shows this on-going commitment to safeguarding is to include rigorous background and reference checks in the selection process for all candidates.

Accountability within GOAL

Alongside our safeguarding policy, GOAL is an equal opportunities employer and has a set of integrity policies. Any candidate offered a job with GOAL will be expected to adhere to the following key areas of accountability:

• Comply with GOAL’s policies and procedures with respect to safeguarding, code of conduct, health and safety, confidentiality, do no harm principles and unacceptable behaviour protocols.
• Report any concerns about the welfare of a child or vulnerable adult or any wrongdoings within our programming area.
• Report any concerns about inappropriate behaviour of a GOAL staff or partner.

General Terms and Conditions

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document.

Our package includes a competitive salary, 22 days annual leave and the possibility to join our Health care scheme. Additional benefits are available after 12 months of service. Candidates must be entitled to work in Ireland at the time of application.

GOAL has a Staff Code of Conduct and a Child Protection Policy, which have been developed to ensure the maximum protection of programme participants and children from exploitation. GOAL also has a confidentiality policy ensuring the non-disclosure of any information whatsoever relating to the practices and business of GOAL, acquired in the course of duty, to any other person or organisation without authority, except in the normal execution of duty. Any candidate offered a job with GOAL will be expected to adhere to these policies any job offer made is also subject to police clearance. GOAL is an equal opportunities employer.

This Job Description only serves as a guide for the position available. GOAL reserves the right to change this document. Any published closing dates are estimated. Due to the nature of GOAL’s work we aim to fill vacancies as quickly as possible. This means that we will close adverts as soon as we have found the right candidate and this may be before the published closing date. We would therefore advise interested applicants to submit an application as early as possible.