Terms of reference
Job Title: Head of Base / Programme Coordinator
Duty station: Kandahar - Afghanistan
Starting date: 29/04/2019
Contract duration: 8 months
Reporting to: Head of Mission
Supervision of: Project Managers (national/expat), M&E officers (national) 1 Log, 1 Finance, 1 HR and 1 security officer (national)
General context of the project
INTERSOS is an Italian non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.
INTERSOS has base office in Kandahar with a number of projects and between 100-300 staff and paid volunteers working in Southern Region (depending on the number of projects). INTERSOS is implementing a multi-sector programme covering the sectors of : health, protection, WASH and EiE. in several districts.The office in Kabul serves for coordination, support and representation.
General purpose of the position**
The Program Coordinator and HoB will support the Head of Mission with the country programme development and management in accordance with INTERSOS’ country strategies, plans and policies, as well as with daily management of Kandahar base.
As Programme Coordinator, he/she is responsible for:
Ensuring a quality implementation of the projects
Providing support to Project Managers in project management and project cycle management
Directly responsible for the line management of the Project Managers (in coordination with HoM), while working collaboratively with the Protection and Health Coordinators
Play a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations
Lead the development of new concepts and proposals (writing of the narrative sections and contributing to the design of the budget) under the supervision of the HoM and in cooperation with the Technical Coordinators
Monitor, evaluate and support the implementation of the protection, education and health programs, participating also in the donor reporting
Represent INTERSOS in relevant meetings
Acting Head of Mission in the absence of Head of Mission
As Head of Base, he/she is responsible for:
Oversee the Administrative, HR and Logistics units in Kandahar
Ensuring smooth running of the operations
S/he must be able to motivate and lead a diverse staff as well as effectively oversee operations and partnerships.
Main responsibilities and tasks
Provide support and supervision to Project Managers through regular field visits, meeting with the staff and the line managers, supervise the planning of the activities and programs.
Supervise, plan, monitor and ensure the quality of work throughout the programs.
Liaise with support departments for a smooth running of the operations
Human Resources and operational support to Project Managers.
Play the role of line manager for Project Managers and support them on the operational issues
Monitoring, evaluation and supervision of project management
Provide direction to Project Managers on the work planning, budgets burnt rate and all the operational and management issues;
Support Project Managers in the planning and the monitoring of the achievement of the activities, deliverables and budget.
Ensure the quality of projects in cooperation with the technical coordinators
Provide feedbacks on the monthly monitoring tool (PAT) to PMs
Ensure that the Project Managers produce high quality donor reports and work in close collaboration on their preparation
Organizing programme meetings on a monthly basis.
In collaboration with HR and HoM, support the recruitment of new staff
Build the capacities and supervise the Project Managers
Responsible of the evaluation and completion of the Internal Review Process (IRP) of all project Managers under line management responsibilities
Identify capacity building for the national and international staff in relations to programmes (nationalization of the staff is a priority of the mission).
Strategy development and fundraising
Lead the definition of the programming strategy for INTERSOS with HoM and other Technical Coordinators
Support the HoM on design of the Afghanistan Country Strategy.
Lead identification of potential funding opportunities and process of writing proposals.
Representation, Coordination and Advocacy
Establish and maintain collaborative relations with relevant donors, local authorities, partners, project stakeholders and other organizations working in the project areas.
Proactively engaging with donors, international NGO and other actors participating at coordination meetings.
Support technical coordinators in maintaining productive working relationships with Health, Education and Protection Clusters as well as Child Protection and other relevant Working Groups at the regional level.
Ensuring the participation of INTERSOS to relevant Working Groups and Task Forces (responsibilities can be delegated)
Briefing Head of Mission, Technical Coordinators and relevant Project Managers on discussions held during working groups.
Developing strategic partnerships with local organizations, wherever possible.
Monthly report to be submitted to the Head of Mission as drawn from the PATs and discussions with Project Managers regarding:
Trends and analysis of the humanitarian context
Activities and programme achievements
Submission of reports to donors and/or region and INTERSOS Headquarters
Head of Base
Required profile and experience
At least 3 years of direct professional experience working as in humanitarian project management and/or coordination, including financial management responsibilities.
Prior work experience in INGO setting in humanitarian project management.
Demonstrate minimum 2 year experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection and health/nutrition services.
Prior experience in working in complex emergency setting, involving internal displacement.
Demonstrable experience in programme management and coordination
Admin, finance and budget management skills
Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.
Experience with donor compliance and reporting
Strong representation and negotiation skills
Demonstrated leadership and interpersonal skills
Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).
Demonstrated experience in staff supervision and remote management models
Strong experience with monitoring tools and systems
Readiness and ability to move around in Afghanistan
Readiness to commit and adhere to the values, mission and vision of INTERSOS
Strong team spirit, comfortable in a multicultural environment
Excellent analytical skills, observation and analysis capacity
Attention to detail and structured way of approaching tasks (very organized)
Ability to plan ahead and output oriented (proactive)
Able to ensure quick quality delivery in stressful environment (stress-resilient)
Ability to adhere to deadlines and respect line management
Very strong interpersonal skills: strong communication and diplomatic skills
Practical and problem-solver
Ability to deal with heavy work pressure
This vacancy is archived.