The Grants officer will be primarily responsible for managing the administrative processes for sub grants from pre-award, negotiation/co-creating, award monitoring to grant close-out, and ensuring quality assurance. He/she will provide professional expertise in grant administration to ensure full compliance with donor rules and regulations. The Grants Officer’s primary responsibility will be ensuring ongoing adherence to FHI 360 and USAID rules and regulations related to the management of sub awardees. Below are an illustrative list of responsibilities and/or tasks to be conducted:
- Conduct/support basic due diligence of potential sub-grantees at the proposal development phase ensuring full compliance to application requirements
- Conduct pre-award assessments (PAT) for new sub awardees and develop special award conditions to address identified gaps and risks, provide monitoring and oversight to ensure that appropriate support is provided, based on needs identified under the PAT and follow up to ensure that special award conditions and requirements are met in a timely basis.
- Support development of subgrant agreements and modifications, ensuring completion of all required contractual documentation.
- Provide training and orientation to sub grantees on donor rules and regulations, to ensure compliance with USAID rules and regulations and FHI 360 policies and procedures.
- Coordinate regular meetings regarding the technical, monitoring and evaluation for staff to ensure compliance.
- Develop and monitor the sub-recipient monitoring plan and share with the Finance manager on a monthly basis.
- Identify risks and grant weaknesses (technical, financial and administrative) and propose mitigation actions
- Provide ongoing capacity strengthening and mentorship to sub-recipients to strengthen financial and management systems for increased accountability and ownership in managing USG funds.
- Ensure that all grantees have adequate policies and procedures and submit timely and high-quality reports.
- Review Sub awardee financial reports including all required support documentation and ensure advances and liquidations are done in a timely manner.
- Work with the finance team to ensure that all sub awardees have sufficient funds to operate and manage pipelines to ensure against overspending versus obligations
- Update the Sub award tracking system (SAT) in a timely manner, ensuring reports from the SAT system reconcile with GFAS/Compass system reports.
- Support in monthly monitoring of sub awardee expenditure against budgets, communicating any areas of variance with suggested corrective actions.
- Coordinate conducting periodic audits of sub-grantees and follow up to ensure recommendations / follow up actions are completed.
- Facilitate the sub-awardee close out process, ensuring compliance as per donor and FHI360 close-out requirements.
- Perform any other duties as may be assigned.
- A university degree in Finance/ Accounting, Business Administration or related field.
- Experience and knowledge of U.S government (notably PEPFAR/USAID) rules and regulations regarding grants and contracts is required
- Minimum of 3 years working experience in grants management with local organizations, including capacity building of management and financial systems.
- Experience working with an accounting software and proficiency in Microsoft Office applications such as MS Word, Excel, PowerPoint.
- Good people management skills with the ability to develop others and to impart knowledge and experience in an accessible and clear manner.
- Good analytical, numerical and problem-solving skills.
- Ability to work independently, manage tight deadlines and deliver high volumes of work with minimal supervision.
- Ability to work collaboratively, productively and sensitively within a multidiscipline, multicultural and multigender environment.
- High degree of proficiency in written and spoken English communication.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
Please click here to continue searching FHI 360's Career Portal.