Org. Setting and ReportingThe position is located in the Financial Reporting and Oversight Unit (FROU), Accounts Section (AS), Financial Resources Management Service (FRMS), Division for Management (DM) of the United Nations Office at Vienna and United Nations Office on Drugs and Crime (UNOV/UNODC), in Vienna. The incumbent reports to the Chief, FROU and under the overall supervision of the Chief, AS. For more information on UNOV or UNODC, please visit the websites: www.unov.org and www.unodc.org ResponsibilitiesWithin delegated authority, the Finance Officer will be responsible for the following specific duties: • Manage a complete financial operation, encompassing a wide variety of funding sources, a large volume of transactions, and extensive dispersed activities, such as grant management, UNDP Service Clearing Account, treasury, payroll, government and vendor claims, travel, billing, and bank reconciliation, etc. Supervises and directs the activities of the functional units of Accounts Section. • Approve/Confirm that proposed obligations or expenditure for services, facilities supplies and equipment expenses, as well as those pertaining to personnel, are in accordance with the Financial Regulations and Rules of the UN, relevant appropriations and staffing tables and corresponding approved allotments. • Analyse accounts, review/prepare regular financial reports. Propose/implement solutions with respect to problem transactions and irregularities. • Ensure that accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained. • Prepare or consolidate financial statements and other types of financial reports/statements of all entities for which UNOV has received delegated authority. Respond to internal/external audit observations. • Collect and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting. • Provide substantive support to the development and implementation of new accounting systems. Take initiative to improve accounting processes and approaches. • Guide/Support/Train Clients/Field Offices on finance related processes and specific finance-related cases. • Supervise activities relating to overseeing the recording, reporting, and compliance of EU funding arrangements. • Monitor and report on risk management related activities within the Division and the area of work. • Oversee the coordination/monitoring/reporting activities on internal and external audits/verifications. • Guide, trains and supervises general service and professional staff in the team. • Perform other work-related duties as required. Competencies• Professionalism: Has excellent knowledge of modern ERP accounting systems such as UMOJA (SAP) and of MS Excel. Has excellent knowledge of accounting principles, procedures and standards. Has ability to apply conceptual, analytical and evaluative skills in accounting operations. Has ability to conduct independent research and analysis, identify issues, formulate options and make conclusions and recommendations. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. • Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Managerial competencies • Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly. EducationAn advanced university degree (Master’s degree or equivalent degree) in business administration, finance, accounting or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationCertification as a Certified Public Accountant (CPA) / Chartered Accountant (CA), or equivalent is required. Please attach a certificate. Work ExperienceA minimum of seven years of progressively responsible professional work experience in accounting, finance, budget, or administration is required. Work experience with Enterprise Resource Planning systems is required. Work experience in preparing Financial Statements is required. Work experience in auditing accounts prepared according to International Accounting Standards (IPSAS or IFRS) is desirable. Work experience with an SAP system is desirable. Experience in data analytics or related area is desirable. Work experience in the area of grants management is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English is required. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).
This vacancy is archived.