Location: London UK (Homebased with some travel to the London office as required)
Duration: 12-month fixed term contract (Maternity Cover)
Reporting to: UK Financial Controller
Direct reports: N/a
Budget responsibility: None
About Relief International.
Relief International (RI) is a leading nonprofit organization working in 16 countries to relieve poverty, ensure well-being and advance dignity. We specialize in fragile settings, responding to natural disasters, humanitarian crises and chronic poverty.
Relief International combines humanitarian and development approaches to provide immediate services while laying the groundwork for long-term impact. Our signature approach — which we call the RI Way—emphasizes local participation, an integration of services, strategic partnerships and a focus on civic skills. In this way, we empower communities to find, design and implement the solutions that work best for them.
RI includes the four corporate members of the RI Alliance: RI-US, RI-UK, MRCA/RI-France and RI-Europe. Under our alliance agreement, we operate as a single, shared management structure.
About our Programs.
RI is active in 16 countries around the world, including some of the most fragile: Afghanistan, Bangladesh, Iran, Iraq, Jordan, Lebanon, Myanmar, Pakistan, Philippines, Somalia, South Sudan, Sudan, Syria, Turkey, and Yemen. Often, RI is the only organization providing assistance to highly vulnerable communities.
RI employs 7,000+ staff and auxiliary workers
97% of staff are local nationals
We only have some 90 ex-pat staff out of 7,000+
RI spent $150 million in 2019 on our programs
Often, RI is the only organization providing assistance to highly vulnerable communities.
RI invests in four broad program sectors: Economic Opportunity, Education, Health, and Water, Sanitation and Hygiene. We design our programs to incorporate The RI Way: local participation, integrated programming, the development of civic skills, and complementary partnerships including with local NGOs, governments, and the private sector. RI supports solutions that reinforce and improve upon existing in-country systems. Where such systems do not exist or are chronically underperforming, RI’s crisis response lays the foundation for long-term, sustainable change.
You will be supporting the UK Financial Controller with the production of the financial accounting and reporting. Be responsible for the daily treasury, general ledger operations and balance sheet reconciliations. Review and process grant funding plus supporting other teams in the organisation with financial information as they required, including forecasting.
Part of this role, you will also provide admin support role to a small UK office team of approximately 10-14 staff.
Key Responsibilities and Duties:
Ensure all outgoing wires and disbursements are recorded and posted prior to month-end close; provide assistance for preparing and reconciliation of GSO cash accounts for monthly close.
Support day-to-day operations relating to banking activities, including weekly fund transfers to country offices and inter-bank transfers.
Support overall activities of GSO finance, including preparing Journals, account reconciliation, Balance Sheet schedules, audit support, and others as assigned.
Ensure all Request for Fund Request (RFF) submitted are supported by relevant approvals; and summaries for the Financial Controller to review
Prepare cash-forecast report on a weekly, monthly, and quarterly basis with the support of U.K. Financial Controller
Maintain the daily cashbook and bank balances which rolls into weekly cash- forecast.
Act as Concur Administrator for the UK office – including adding staff and providing training for new staff; troubleshoot errors; etc.
Act as Concur Credit Card Expense Processor for all GSO locations
Complete domestic and international transactions through Wires and ACH for all banks and ensues disbursements outside the Check System are timely recorded and processed in the accounting system.
Assist in UK audit preparation and on various compliance activities (including creating the proper work papers for the UK Financial Controller’s review); coordinate auditors requests and RI team responses.
Work closely with the US based Finance Team and maintain records and update database for banking information for the London office;
Ensure all financial records and files are compliant for in Box, but not limited to, audit, tax, legal, US federal contracting, all donors and UK statutory and regulatory requirements
Coordinate with Treasury Department and country offices on new bank account setup in NetSuite and maintaining the data base of all RI cash accounts
Act as key personnel for General Ledger chart of account setup and maintenance in NetSuite
Generate reports from accounting software for management and grant reporting.
Adhoc functions and reports as and when required by the teams in the field, UK and USA
UK Office Admin support role (1-2 days per month)
Act as a focal point for the UK office for GSO IT
Order stationery and printer supplies and basic equipment (e.g. headphones, notice board etc
Greet new staff and provide basic office orientation, ensuring door entry cards and keys are ordered
Ensure visitors have wifi and guest key cards to access the building and a Welcome/Information pack
Schedule and set up monthly meetings and take notes of action items
Administer UK Office BOX folders
Deal with TOG Reception staff on maintenance, repairs, internet access
Act as RI focal point for TOG enquiries
Act as a general resource/adviser on the following systems; Concur, Diversity Travel, ADP and Box
Check RI mail pigeon hole on a regular basis and distribute to team members
Manage DHL account
Qualifications and Requirements.
You will have experience of working in a multi-currency, and with several bank accounts.
You will have an accountancy qualification (ACA/ ACCA/ CIMA) or actively studying towards it
Excellent communication skills, both verbal and written
Strong quantitative and risk analysis skills
Ability to work well under pressure and effectively handle multiple, concurrent demands and appropriately prioritize responsibilities
Strong IT Skills, preferable experience with NetSuite, Proficiency with Microsoft Office, including Word, Outlook, PowerPoint and especially Excel
Ability to manage own workload; ability to work independently or with a team, and too deadlines
Must have attention to detail and strong reconciliation skills
Ability to be flexible.
We uphold the Humanitarian Principles: humanity, neutrality, impartiality and operational independence. We affirmatively engage the most vulnerable communities.
Transparency and accountability
Agility and innovation