Vacancy Announcement
Secretariat of the International Renewable Energy Agency (IRENA)
Administration and Management Services (AMS)
Publication/Transmission Date: 15 July 2022
Deadline For Application: 14 August 2022 (at midnight, Abu Dhabi Local Time)
Title and Grade: Associate Procurement Officer, P-2
Indicative Annual Remuneration: USD 47,895 to USD 55,843 [1]
Duration of Appointment: Fixed-Term Appointment, 12 months
Duty Station: Abu Dhabi, United Arab Emirates
Expected Date for Entry on Duty: As soon as possible
The International Renewable Energy Agency is an inter-governmental organisation headquartered in Abu Dhabi, mandated to promote the widespread and increased adoption and sustainable use of all forms of renewable energy in the pursuit of sustainable development, energy access, energy security and low-carbon economic growth and prosperity. IRENA’s mission is to play a leading role in the ongoing transformation of the global energy systems as a centre of excellence for knowledge and innovation, a global voice of renewable energy, a network hub for all stakeholders and a source of advice and support for countries. At present, IRENA has 168 Members (167 States and the European Union) that acceded to its Statute, and 16 additional States in the process of accession and actively engaged.
The Division of Administration and Management Services (AMS) is responsible for providing the Secretariat with efficient support in managing its human and financial resources and ensure effective and timely delivery of information technology, procurement and logistical services. The Procurement Section in AMS provides a broad range of support services to IRENA’s offices by enhancing procurement activities to achieve the work programme targets. Procurement works on strengthening service delivery operations through open, fair and competitive bidding process.
Under the immediate supervision of Chief, Procurement Officer, the Associate Procurement Officer will carry out , but not limited to, the following duties:
Duties and Responsibilities
Plans procurement actions for assigned projects, which typically involve the procurement of a select group of technically complex commodities or services, or for a variety of goods and services of a general nature. Reviews and analyzes technical specifications to ensure completeness, accuracy and competitive qualities, and identifies optional courses of action. Assists staff in matters regarding procurement policies and procedures, technical specifications, pricing and product/service availability, as well as appropriate substitutes or alternative options to reduce costs. Develops vendor pre-qualifying criteria, identifies product sources and evaluates vendor performance as regards quality, prices, delivery, equipment, etc. Solicits and evaluates bids/proposals/quotations to ensure overall competitiveness, quality, and conformity to specified requirements. Compiles and presents procurement data; prepares all relevant supporting documents and recommends approval of the contract or purchase order; may authorize purchases in line with delegated authority, and, in cases where the amount exceeds authorized signature authority, prepares submissions to the Contracts Committee for review and subsequent approval by the authorized official. Provides the highest standards of procurement services and advice to all divisions at IRENA in accordance with the established rules, regulations and processes; Ensures the integrity and transparency of the procurement process and compliance with IRENA’s Financial Regulations and Rules and relevant internal policies; Implements proper procurement planning every year in coordination with divisions in order to ensure cost-effective solicitation of goods and services Coordinates timely delivery of goods and services. Participates in the market and supplier research. Prepares a variety of reports, correspondence, and documents (e.g. purchase orders, contracts and amendments) on procurement-related matters. Performs other duties as assigned
Competencies
Professionalism: Shows pride in work and in achievements; demonstrates professional competence; is conscientious and efficient in honouring and meeting commitments, observing deadlines and achieving results; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; is accurate and pays attention to details; operates in compliance with organisational regulations and rules; takes responsibility for own performance; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client Orientation: Considers all those to whom services are provided to be clients and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Qualifications
Education: Advanced university degree in procurement, business administration, public administration, commerce, social sciences, law or other related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Experience: A minimum of two years of experience in of progressively responsible experience in procurement, contract management, administration or related area, with at least one year of experience in an international organization setting.
Languages: Good command of written and spoken English. Knowledge of other languages would be of advantage.
Other: Understanding of legal terminology is a plus. Knowledsge of UAE Market is also a plus.
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Qualified candidates must apply for the above mentioned vacancy on-line, through IRENA’s recruitment platform, Taleo by submitting a complete and comprehensive CV and a letter of interest, including details of three professional references who will be contacted if their application is shortlisted.
Applications from qualified women, especially from nationals of developing countries, are highly encouraged.
Please note that only candidates under serious consideration will be contacted for an interview and will receive notice of the outcome of the selection process.
[1] IRENA provides similar ICSC benefits and entitlements, including dependency allowances, rental subsidy, education grant (for school aged children), annual and sick leave, health insurance, Provident Fund participation, etc. as would be applicable.
This vacancy is archived.