Back ASSOCIATE ADMINISTRATIVE OFFICER

Org. Setting and ReportingThis position is found in Bishkek, Kyrgyzstan, within the Office of the High Commissioner for Human Rights (OHCHR), Regional Office for Central Asia. The incumbent will report to the OHCHR Regional Representative for Central Asia and work closely with the Deputy Regional Representative for Central Asia. ResponsibilitiesWithin delegated authority, the Associate Administrative Officer will be responsible for the following duties: Project coordination: • Supporting coordination of project activities by ensuring timely administrative and logistical arrangements. • Project planning and implementation by maintaining schedules, documentation, and tracking tools. Human Resource Management: • Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures. • Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations. • Provides information on unit’s staffing needs for inclusion in department’s staffing table. Budget and Finance: • Assists in developing the unit’s work program and budget, as well as project related budgets; analyses inputs and formulates resource allocations by work program, or business processes. • Monitors budget/work program with respect to Headquarters’ the field presence’s budget, trust funds and earmarked and unearmarked grants, on a regular basis, and reallocates resources as necessary. • Supports the implementation of procedures and systems for implementing the appropriate financial database. • Contributes to the development of budgetary guidelines for own unit. General Administration: • Supervises support staff as required. • Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems). CompetenciesPROFESSIONALISM: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Ability to apply various United Nations administrative rules and regulations in work situations. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. PLANNING & ORGANIZING: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time EducationAdvanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with two additional years of qualifying work experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of two (2) years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required. Experience using an Enterprise Resource Planning (ERP) system such as UMOJA or similar system is required. Experience within the United Nations system or similar international organization is desirable. Experience in procurement and contract management, is desirable. Experience in Grants management is desirable. Experience in recruitment and the administration of consultant or personnel contracts is desirable. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For this job opening, English and Russian are required. Kirghiz is desirable. The table below shows the minimum required level for each skill in these languages, according to the UN Language Framework (please consult https://languages.un.org for details).