The Administrative Assistant will be part of the UN clinic team in Sudan that is administrated by UNDP. Based on the high demand for health services for UN staff in Sudan, the UN Country Team (UNCT) has decided to increase the capacity of the UN Clinic by recruiting an Administrative Assistant who will be part of the Clinic Management Team led by WHO.
Under the guidance and supervision of the UN Clinic Manager, the incumbent will work in the UN Clinic on a full-time basis, support the UN clinic operations by performing a variety of standard administrative functions ensuring high quality of work. S/he promotes a client, quality and results-oriented approach, and works in close collaboration with all the UN Clinic staff in the exchange of information and ensures consistent service delivery.
Summary of Key Functions:
1. Ensures implementation of operational strategies, focusing on achievement of the following results:
2. Ensures effective and efficient functioning of the UN Clinic.
3. Ensures effective administrative and logistical support,focusing on achievement of the following results:
4. Provides support to office maintenance and assets management, focusing on achievement of the following results:
5. Support knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:
Core:
Innovation
Ability to make new and useful ideas work: Analyzes complex technical materials (including data) and makes concise, relevant recommendations
Leadership
Ability to persuade others to follow: Proactively identifies new opportunities and challenges.
People Management
Ability to improve performance and satisfaction: Takes ownership of responsibilities.
Communication
Ability to listen, adapt, persuade and transform: Understands, explains and shares information on assigned tasks with accuracy and clarity.
Delivery
Ability to get things done while exercising good judgement: Meets goals and timelines for delivery of products or services
Functional Competencies:
Building Strategic Partnerships
Analyzes general information and selects materials in support of partnership building initiatives
Promoting Organizational Learning and Knowledge Sharing
· Researches best practices and poses new, more effective ways of doing things
· Documents innovative strategies and new approaches
Job Knowledge/Technical Expertise
· Understands the main processes and methods of work regarding to the position
· Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
· Strives to keep job knowledge up-to-date through self-directed study and other means of learning
· Demonstrates good knowledge of information technology and applies it in work assignments
Promoting Organizational Change and Development
· Demonstrates ability to identify problems and proposes solutions
Design and Implementation of Management Systems
· Uses information/databases/other management systems
· Provides inputs to the development of simple system components
· Makes recommendations related to work procedures and implementation of management systems
Client Orientation
· Reports to internal and external clients in a timely and professional manner
· Organizes and prioritizes work schedule to meet client needs and deadlines
· Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
· Responds to client needs promptly
Promoting Accountability and Results-Based Management
Gathers and disseminates information on best practice in accountability and results-based management systems
Prepares timely inputs to reports
Education:
Experience:
Language Requirements:
Fluency in the English and Arabic is required.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
Qualified female candidates are encouraged to apply.
Qualified female candidates are encouraged to apply.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Contract Duration: 6 months
This vacancy is archived.