The Position:
Under the overall supervision of the Director of the Sub-Regional Office for the Caribbean, based in Jamaica, and direct supervision of the Suriname Liaison Officer, the Administrative & Operations Assistant supports the design, planning, execution and management of UNFPA’s programme by providing administrative, programmatic, logistical, and operational support, including supply chain and logistical support in humanitarian contexts.
The Administrative & Operations Assistant applies established systems and procedures and assists in knowledge management by compiling and synthesizing information relevant to population and development, sexual and reproductive health and rights, gender and youth issues, including supporting the implementation of UNFPA’s knowledge sharing, reporting obligations and communications approach in programme development.
You will report to Liaison Officer/Specialist, Suriname Liaison Office
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Administrative & Operations Assistant will provide support to ensure that the business processes are followed in the processing of financial transactions related to office management and operations. He/she is instrumental in facilitating administrative support and office management/operations using and developing appropriate mechanisms and systems - particularly Quantum ERP- and ensuring compliance with established procedures.
The incumbent will furthermore implement and support the adherence and monitoring of UNFPA internal remote audit recommendations, and has the responsibility to safekeep and reconcile assets.
You would be responsible for:
Contributes to the substantive programmatic and logistical support for UNFPA programmatic interventions, workshops, capacity building activities, commemoration ofQualifications and Experience:
Education:
Completed secondary level education required. First level university degree preferred.Knowledge and Experience:
Minimum of 5 years previous experience in secretarial, financial and administrative functions; Some experience in research assistance; Previous experience in the UN an advantage, and knowledge of protocol; Previous experience with Quantum ERP system is an advantage Prior experience with the UN ALL platform is an advantage Strong interpersonal and organizational skills; Computer literacy - Word, Excel, Power-point, etc., experience with software applications and interactive virtual meeting platforms allowing effective and efficient team work, and good knowledge of social media platforms; Good writing and communication skills. Initiative, sound judgment, strong interest in development work, especially the mission of the United Nations Population Fund and dedication to the principles of the United Nations.Languages:
Fluency in English and Dutch is required (reading, writing, speaking). Working knowledge of anotherRequired Competencies:
Values:
Exemplifying integrity, Demonstrating commitment to UNFPA and the UN system, Embracing cultural diversity, Embracing changeCore Competencies:
Achieving results, Being accountable, Developing and applying professional expertise/business acumen, Thinking analytically and strategically, Working in teams/managing ourselves and our relationships,Functional Competencies:
Logistical support Managing data, documents, correspondence and reports Managing information and workflow Planning, organizing and multi-tasking Job knowledge/technical expertiseCompensation and Benefits:
This position offers an attractive remuneration package including leave days, health insurance and additional remuneration for pensions and social security obligations.
UNFPA Work Environment:
UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.
Disclaimer:
Selection and engagement of LSC personnel may be subject to background and reference checks, medical clearance and other administrative requirements.
UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or selection process and does not concern itself with information on applicants' bank accounts.