a.             Purpose

To provide administrative and logistical support services to the implementation of activities within the Returning Point – Program for Circular Migration project.

b.             Objective

To ensure results oriented, effective, efficient and accountable implementation of the project activities and achievement of project results.

c.             Background Information

The UNDP CO (Country Office) in Serbia recognized the importance and need for supporting a new program promoting circular migration in Serbia. UNDP already undertook initial activities through UNDP Accelerator Lab in the field of circular migration and Serbian diaspora, while accounting for immediate and urgent needs for diaspora engagement in light of the COVID-19 pandemic. The idea is to create a platform that will be in contact with our diaspora in a novel way came after the first annual diaspora conference “Talent meetup 1.0” that happened in December of 2018, which was followed by discussions between the Serbian Prime Minister and numerous diaspora organizations. One year later, it was agreed that the Prime Minister’s Office will support the collaboration of three organizations: the Serbian City Club, Serbian Entrepreneurs and Science Technology Park Belgrade, in developing a program for promoting circular migration called “Returning Point”. UNDP will work on the development of the pilots and prototypes of the program. This incubation support for initiative will also allow UNDP to demonstrate its SDG (Sustainable Development Goals) integrator role. The present post will work on the development of the project and implementation of emerging initiatives through this program.

 

Measurable outputs of the work assignment

Under the guidance of the Programme Officer – SDG Integration, the Project Assistant will:

Provide support for project implementation

  • Support the day to day implementation of project activities;
  • Provide inputs for development of project monitoring and evaluation framework;
  • Assist in preparing work plans and project reports;
  • Identify and collect policy-related and other relevant information, documents and data, compile and analyse data for further use in project management;
  • Support organization and coordination of meetings, training sessions, workshops, conferences and project events and prepare reports and meeting minutes, as required;
  • Draft terms of reference for consultants and contractors, as required;
  • Prepare briefs, talking points and relevant communication materials;
  • Draft correspondence on project issues, as required;
  • Establish and maintain project filing system, incoming and outgoing correspondence and maintain calendar of events;
  • Follow up with (sub)contractors to ensure time delivery of outputs;
  • Maintain cooperation and communication with project’s partners and beneficiaries on the implementation of the agreed activities, especially for the events, trainings, workshops, etc.;
  • Facilitate knowledge building and knowledge sharing within the project team;
  • Participate in recruitment and evaluation panels, as required.

Provide support for project administration:

  • Support in managing project finances, process invoices and ensure tax exemption for project related goods and services;
  • Support procurement processes, provide inputs for request for quotations/proposals, prepare tenders and small procurements (canvassing), provide inputs for UNDP procurement plan;
  • Support recruitment of short-term consultants in line with rules and regulations;
  • Assist project teams, experts and consultants on travel and logistics matters;
  • Coordinates and organizes trainings, field visits, missions and conferences;
  • Perform other tasks ad duties as assigned by the supervisor;
  • Ensure full compliance of activities with UNDP rules, regulations, and policies.

Performance Indicators for evaluation of results

  • Project documentation timely prepared;
  • Project, finance and personnel records/files regularly updated and maintained;
  • Effective support in travel and logistics provided to team members and consultants;
  • Assistance in preparation of project’s annual and quarterly reports provided, data compiled;
  • Efficient accounting and administrative support provided;
  • Project related correspondence prepared;
  • Efficient support to organization of meetings provided, information compiled and minutes of meetings taken and distributed.

 

  • Good organizational and time management skills;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Demonstrates integrity by modeling ethical standards;
  • Focuses on impact and result for the client and responds positively to critical feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Builds strong relationships with clients and external actors;
  • Excellent information technology skills, including word processing, database applications, presentation software, and internet.

 

Education:

Bachelor’s in Economics, Business, Environmental Management or related area.

Experience:

  • At least 4 years of experience in administrative office work. Previous experience in governmental, international or non-governmental settings would be an asset;
  • Experience in organizational activities; evidence of ability to express ideas clearly; to work independently and in teams; to demonstrate a sense of self-assuredness combined with cultural and gender sensitivities;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web-based management systems.

Language Requirements:

Excellent knowledge of written and spoken Serbian and English.

 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

Scam warning

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

Contract Duration: 6 months

This vacancy is archived.

Recommended for you