SOLICITATION NUMBER: 720BHA21R00051
ISSUANCE DATE: July 6, 2021
CLOSING DATE AND TIME: November 26, 2021, 12:00 P.M. Eastern Time
SUBJECT: Solicitation for U.S. Personal Service Contractor (USPSC)
Dear Prospective Offerors:
The United States Government (USG), represented by the U.S. Agency for International
Development (USAID) Office of Technical and Program Quality (TPQ), is seeking offers from
qualified U.S. citizens to provide personal service as a Famine Early Warning Systems Network
(FEWS NET) Program Analyst under a United States Personal Services Contract (USPSC), as
described in the solicitation.
Submittals must be in accordance with the attached information at the place and time specified.
Offerors interested in applying for this position MUST submit the following materials:
1. Complete resume. In order to fully evaluate your offer, your resume must include:
(a) Paid and non-paid experience, job title, location(s), dates held (month/year), and hours
worked per week for each position. Any experience that does not include dates
(month/year), locations, and hours per week will not be counted towards meeting the
solicitation requirements.
(b) Specific duties performed that fully detail the level and complexity of the work.
(c) Education and any other qualifications including job-related training courses, job-related
skills, or job-related honors, awards or accomplishments. Failure to identify an academic
discipline will result in disqualification.
(d) U.S. Citizenship
(e) Optional: How did you hear about this opportunity? (beta.SAM.gov, BHA Jobs, Career
Fair, etc.).
Your resume must contain sufficient information to make a valid determination that you fully
meet the experience requirements as stated in this solicitation for each grade level(s) for
which you are applying. This information must be clearly identified in your resume. Failure
to provide information sufficient to determine your qualifications for the position will result
in loss of full consideration.
2. USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted. AID 309-2
is available at http://www.usaid.gov/forms.
NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS
AND THE SYSTEM FOR AWARD MANAGEMENT
All USPSCs with a place of performance in the United States are required to have a Data
Universal Numbering System (DUNS) number and be registered in the System for Award
Management (SAM) database prior to receiving an award. You will be disqualified if you either
fail to comply with this requirement or if your name appears on the excluded parties list. The
selectee will be provided with guidance regarding this registration.
NOTE: As of March 28, 2018, all new SAM.gov entity registrations will now require a signed
notarized letter identifying the authorized Entity administrator for the entity associated with the
DUNS number. Additional information on the format of the notarized letter and where to submit
can be found via the below Federal Service Desk link:
https://www.fsd.gov/fsd-gov/answer.do?sysparm_kbid=d2e67885db0d5f00b3257d321f96194b&
sysparm_search=kb0013183
Offerors can expect to receive a confirmation email when offer materials have been received.
Offerors should retain for their records copies of all enclosures which accompany their offers.
Your complete resume must be emailed to:
TPQ Recruitment Team
E-Mail Address: BHA.TPQRecruitment@usaid.gov
Website: www.BHAjobs.net
Any questions on this solicitation may be directed to the TPQ Recruitment Team via the
information provided above.
Sincerely,
Sonja Stroud-Gooden
Contracting Officer
DUTIES AND RESPONSIBILITIES
At the GS-11 Equivalent Level:
● Develop knowledge and understanding of the design and functioning of the overall FEWS
NET activity, as described in the Statements of Work (SOWs) and budget plans of all FEWS
NET implementing partners (IPs) (contractors, USG science agencies, universities).
● Participate in regular (weekly, bi-weekly, etc.) bilateral meetings between the USAID FEWS
NET Team and IPs, as well as FEWS NET meetings that bring together all IPs (e.g., annual
joint work planning) to keep abreast of management and technical issues.
● Maintain general knowledge of the current state of acute food insecurity in the world by
attending monthly FEWS NET Food Assistance Outlook Briefings for BHA, regular browsing of the FEWS NET website, and review of informational emails sent to the USAID
FEWS NET Team listserv.
● Provide logistical and administrative support to budget and technical aspects of FEWS NET
activities, including the design and application of budget tracking systems, program
monitoring, administration of contracts, grants, and agreements, collaboration with
Inter-Agency partners, and expedited organization of decision-support briefings and
information products for emergency and development-related decision-making processes.
● Provide support needed to ensure that FEWS NET’s budget is executed appropriately and
that funds are accounted for completely, accurately, and in compliance with spending
authorities.
● Report on comparisons of budget plan to actual funding consumption by IPs to develop
forecasts for the current operating year and to develop future operating year budget plans
from knowledge and familiarity with current IP activities.
● Work with FEWS NET program managers to develop methods, data, and information
products for presentation of FEWS NET’s goals and objectives in the BHA Operating Year
Budget (OYB) request process.
● Assist in developing the FEWS NET budget information and reporting systems for use by
program managers in the decision and policy-making process.
● Assure that program plans and projects are conceived and carried out consistent with sound
budget management techniques.
● Review and update documentation and procedures that describe existing work processes and
develop new procedures and documentation when needed.
● Develop, implement, and track OYB financial plans, including the determination of
discrepancies in various tracking systems and the resolution of any contradictory data.
● Draft, develop, and follow through to completion program documents and activities related to
program implementation (e.g., funding obligations, project implementation letters, provision
of grants, contracts, Participating Agency Program Agreements (PAPAs), and related
amendments, and requests for purchase of goods and services).
● Advise management to ensure available funds are programmed, reprogrammed, or
de-obligated on a timely basis.
● Monitor and review contractor agency invoices and financial reports and identify
discrepancies in financial data.
● Provide trip reports, oral, written, and visual presentations, and other written documentation
in a timely manner, as appropriate and consistent with USAID policies and objectives.
● Assist in planning, oversight and reporting on program activities in relation to established
goals and objectives.
● Assist in planning and review of work plans and studies on the long and short-term direction
of program activities.
● Compile written and oral briefings and reports for the USAID FEWS NET Team that deal
with outstanding program actions, fiscal data, and program implementation status.
At the GS-12 Equivalent Level:
In addition to the above duties, the following duties will be performed at the GS-12 Level (If the
PSC is promoted during contract performance):
● Conduct detailed analyses of complex functions and work processes to make
recommendations for improvement in the effectiveness and efficiency of work operations. Develop new methods and management processes.
● Counsel and advise program managers on methods and procedures, management surveys,
management reports, and control techniques.
● As needed, perform program analysis to meet the special information needs that might arise
through interactions with USAID/Washington bureaus, USAID Missions, other USG
agencies, and a diverse group of partners in foreign governments, and international and
non-governmental organizations regarding FEWS NET activities.
● Support execution of program activities, keeping abreast of program developments and
helping to ensure the responsiveness of RAD and FEWS NET to overall USAID, BHA, and
TPQ goals and needs.
At the GS-13 Equivalent Level:
In addition to the above duties, the following duties will be performed at the GS-13 Level (If the
PSC is promoted during contract performance):
● At the request of the FEWS NET Team Leader, represent the FEWS NET Team at Monthly
BHA/Office of Acquisition and Assistance Procurement Planning Meetings.
● In consultation with the FEWS NET Team Leader and program managers, and with in-depth
knowledge of current and planned awards to IPs, lead the development of the FEWS NET
Team’s annual OYB request for submission to TPQ leadership.
● With the FEWS NET Team Leader, participate in oral and written presentation and
justification of the FEWS NET Team’s annual OYB request.
● Represent FEWS NET in Agency and BHA forums, to include mid- and senior-level
managers and decision makers, where detailed knowledge of programmatic aspects of the
FEWS NET activity is required.
All GS Equivalent Levels:
● Sign up for and serve as needed on Washington-based Response Management Teams
(RMTs), which provide services and support to Disaster Assistance Response Teams
(DARTs) deployed in response to disasters. The duties on RMTs will vary.
● Serve as the BHA after-hours duty officer on a rotational basis for approximately one week
every six months.
● As needed, the Program Analyst may agree to serve on DARTs which may require immediate
(within 24 hours) deployment overseas for an extended period of time.
● As needed, may serve on temporary detail within the office to meet operational needs during
staff shortages, not to exceed six months. Duties performed while on detail will be aligned
with the Team’s existing duties and responsibilities and will be directly related to the scope
of work provided.
● Become certified and serve as an Agreement Officer’s Representative/Contracting Officer’s
Representative (AOR/COR), as assigned. The AOR/COR provides financial and
programmatic oversight of all aspects of managing the agreement or contract; this includes
but is not limited to reviewing invoices, requests for approvals, program/project deliverables
(i.e. work plans, annual reports, month status reports), travel requests, key personnel
requests, and financial/budget reports. They are responsible for drafting and submitting the
annual contractor performance evaluation in Contract/Assistance Performance Assessment
Review System. They prepare and review contract/assistance modifications documentation
and assist the Contracting/Agreement Officer to ensure performance is compliant with the terms and conditions of the contract/agreement, the FAR, and USAID policy. AOR/CORs are
responsible for all related requirements set forth in the COR designation letter and the AOR
designation letter.
EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION
(Determines basic eligibility for the position. Offerors who do not meet all of the education and
experience factors are considered NOT qualified for the position.)
At the GS-11 Equivalent Level:
High School Diploma and at least seven (7) years of experience working in government, a large
organization, or a business setting, with responsibilities related to humanitarian assistance and/or
international development.
OR
Bachelor’s degree with significant study in or pertinent to the specialized field including, but not
limited to, public administration, business, international development, disaster management,
agriculture, human nutrition, agricultural economics, or other related field, plus three (3) years of
progressively responsible experience working in humanitarian assistance and/or international
development.
OR
Master’s degree with significant study in or pertinent to the specialized field including, but not
limited to, public administration, business, international development, disaster management,
agriculture, human nutrition, agricultural economics, or other related field, plus two (2) years of
progressively responsible experience working in humanitarian assistance and/or international
development.
At the GS-12 Equivalent Level:
High School Diploma and at least nine (9) years of experience working in government, a large
organization, or a business setting, with responsibilities related to humanitarian assistance and/or
international development.
OR
Bachelor’s degree with significant study in or pertinent to the specialized field including, but not
limited to, public administration, business, international development, disaster management,
agriculture, human nutrition, agricultural economics, or other related field, plus five (5) years of
progressively responsible experience working in humanitarian assistance and/or international
development.
OR
Master’s degree with significant study in or pertinent to the specialized field including, but not
limited to, public administration, business, international development, disaster management,
agriculture, human nutrition, agricultural economics, or other related field, plus four (4) years of
progressively responsible experience working in in humanitarian assistance and/or international
development.
At the GS-13 Equivalent Level:
High School Diploma and at least eleven (11) years of experience working in government, a
large organization, or a business setting, with responsibilities related to humanitarian assistance
and/or international development.
OR
Bachelor’s degree with significant study in or pertinent to the specialized field including, but not
limited to, public administration, business, international development, disaster management,
agriculture, human nutrition, agricultural economics, or other related field, plus seven (7) years
of progressively responsible experience working in humanitarian assistance and/or international
development.
OR
Master’s degree with significant study in or pertinent to the specialized field including, but not
limited to, public administration, business, international development, disaster management,
agriculture, human nutrition, agricultural economics, or other related field, plus five (5) years of
progressively responsible experience working in humanitarian assistance and/or international
development.
SELECTION FACTORS
(Determines basic eligibility for the position. Offerors who do not meet all of the selection
factors are considered NOT qualified for the position.)
● Offeror is a U.S. Citizen.
● Complete resume submitted. See cover page for resume requirements. Experience that
cannot be quantified will not be counted towards meeting the solicitation requirements.
● USPSC Offeror form AID 309-2. Offerors are required to complete sections A through I.
This form must be physically signed. Electronic signatures will not be accepted.
● Ability to obtain and maintain a Secret up to Top Secret/Sensitive Compartmented
Information level clearance as provided by USAID.
● Ability to obtain and maintain a Department of State medical clearance throughout the
contract.
● Must not appear as an excluded party in the System for Award Management (SAM.gov).
● Satisfactory verification of academic credentials.
OFFEROR RATING SYSTEM
The offeror rating system factors are used to determine the competitive ranking of qualified
offerors in comparison to other offerors. Offerors must demonstrate the rating factors outlined
below within their resume, as they are evaluated strictly by the information provided. The rating
factors are as follows:
Professional Experience (25 points)
● Experience working with organizations (donor, NGO, private sector, and/or academic)
engaged in humanitarian assistance, disaster management, and/or international
development projects.
● Experience with the administration of contracts, grants, cooperative agreements, and/or
inter-agency agreements, including funding actions and billing.
● Experience with organizational and/or project budget development and tracking
activities.
Knowledge, Skills, and Abilities (25 points)
● Knowledge of the general concepts, policies, and practices of USG, international and
non-governmental organizations, foreign governments, and the private sector in carrying
out humanitarian assistance, disaster management, and international development
projects.
● Knowledge of U.S. Government policies and procedures governing the solicitation,
award, and administration of contracts, grants, cooperative agreements, and/or
inter-agency agreements.
● Demonstrated ability to learn and apply software systems and tools to manage and track
the administrative management of contracts, grants, cooperative agreements, and/or
inter-agency agreements, including funding actions and billing requests/approvals.
● Demonstrated ability to learn and apply software systems and tools to compile and
summarize budget requirements of an activity or collection of activities, and to track and
compare actual spending with a budget plan.
Communication (20 points)
● Demonstrated ability to communicate (in writing and graphically) complex budgetary,
administrative, and humanitarian/development data and information.
● Demonstrated ability to orally communicate complex budgetary, administrative, and
humanitarian/development data and information.
Interview Performance (25 points)
Satisfactory Professional Reference Checks (5 points)
Total Possible Points: 100
BASIS OF RATING: Offerors who meet the Education/Experience requirements and Selection
Factors will be further evaluated in accordance with the Offeror Rating System. Those offerors
determined to be competitively ranked may also be evaluated on interview performance and
satisfactory professional reference checks.
Offerors are required to address each factor of the Offeror Rating System in their resume,
describing specifically and accurately what experience, training, education and/or awards they
have received as it pertains to each factor. Be sure to include your name and the announcement
number at the top of each additional page. Failure to address the selection factors and/or Offeror
Rating System factors may result in not receiving credit for all pertinent experience, education,
training and/or awards.
The most qualified offerors may be interviewed and required to provide a writing sample. BHA
will not pay for any expenses associated with the interviews. Professional references and
academic credentials will be evaluated for offerors being considered for selection. Note: Please
be advised that references may be obtained independently from other sources in addition to the
ones provided by an offeror. BHA reserves the right to select additional offerors if vacancies
become available during future phase of the selection process.
This vacancy is archived.