Back URGENT - Human Resources Officer under the TBIHSS Project

Project Description:

The “TB Innovations and Health Systems Strengthening” project is a 5-year USAID funded project that aims to strengthen national and regional level implementation of the National TB Strategic Plan by providing state-of-the-art capacity building and technical expertise to scale-up TB and DR-TB prevention, detection and treatment. The Activity will identify and help implement proven approaches to improve TB prevention, increase TB case detection rates, decrease default rates, and increase TB treatment success rates and TB cure rates.

Job Summary:

Reporting to the Senior Human Resources Officer, the Human Resources Officer will provide employee and Human Resources staff support in several functional areas including recruitment, employee relations, benefits administration, compensation, timekeeping & payroll and training & development. Maintains employee hardcopy and softcopy HRIS files. Inputs employee personal data into human resources information system (HRIS) database and generates reports as needed for HR staff. Serves as initial point of contact for employees with questions related to their personal employee information. Processes various forms related to documenting human resources activities such as new-hire, change-of-status, performance evaluations, benefits, terminations, etc.

Duties and Key Responsibilities:

· Provides administrative support to the HR team in multiple areas (e.g HRIS, compensation, benefits, recruiting, timekeeping & payroll, and training & development) to include interview scheduling, payroll administration, orientation coordination, data tracking and analysis, administrative issues, and respond to standard employee inquiries.

· Follows the Global FHI 360’s recruitment, selection and hiring process and procedure to ensure that the recruitment, selection and hiring processes are performed in accordance with FHI 360 HR Policy requirement.

· Handles confidential HR and non-routine information and explains departmental policies when necessary.

· Reviews and ensures that all required documents for Staff Requisition Process are complete and ready for obtaining final approval. Coordinate and prepare necessary paperwork (i.e. Consultant Request, Approval of SOW, Contract) to hire consultants as per FHI 360 policy.

· Recommends improvements or changes in systems, processes, or procedures to management.

· Works with management and recruiting partners to ensure employment and sourcing systems are implemented that meet the demands of the project’s current and future skill needs.

· Arranges/updates Group Insurance policy and staff insurance claims and forward to the insurance agency for claim.

· Performs other duties as assigned.

Minimum Requirements:

• Working knowledge of Human Resources Management

· Minimum of 5 years’ experience in Human Resources Management and local labor law and practices.

· Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and HRIS / Payroll systems.

· Ability to manage multiple tasks simultaneously with accuracy and on a timely basis with minimal supervision, manage high volume workflow.

· Ability to handle oral and written communications independently.

· Able to communicate effectively and tactfully with all levels of staff, individuals from diverse cultures, and the public.

· Service minded well organized, strong negotiation and interpersonal skills.

· Good command of spoken and written English and host country language.

· Resourceful in gathering and providing information.

· Results oriented, flexible and problem-solving skills

· Knowledge of USAID systems is desirable

Qualifications:

· Bachelor’s or Master’s degree in Psychology, Human Resource Management or any related field

· 5+ years of experience providing full range of HR management in an office setting.

· Advanced skills in MS Office Suite (Word, Outlook, Excel, PowerPoint, and Access) and HRIS /Payroll systems.

· Prior work experience in an international non-governmental organization (INGO)

This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.