Back UNOCHA - Humanitarian Financing Associate (Turkish Nationals Only)

Location : Gaziantep, TURKEY

Application Deadline :22-Apr-21 (Midnight New York, USA)

Type of Contract :FTA Local

Post Level :GS-7

Languages Required : English

Expected Duration of Assignment :one year with possible extension

Background

This position is in the Office for the Coordination of Humanitarian Affairs (OCHA) in Gaziantep - Turkey. OCHA Syria in Turkey office serve as a hub to Whole of Syria crisis operation with 30 staff for country office and 19 staff for country based pooled fund (Syria Cross-border Humanitarian Fund - SCHF).

The main office is based in Gaziantep and there is a small Liaison Office in Ankara (4 staff).

Under the overall guidance and supervision of the Deputy Manager of Finance Unit in SCHF, the Humanitarian Finance Associate provides the overall administration and execution of varied and inter-related operational and financial activities in one of the largest country based pooled fund which managed over US$100 per year over the last two years, ensuring high quality, accuracy and accountability of the work performed. The Humanitarian Finance Associate promotes a client, quality and results-oriented approach. The Humanitarian Finance Associate works in close collaboration with the Operations, Programme staff in the Humanitarian Financing Unit which hosts the SCHF, other staff in other OCHA units and in other UN agencies staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Under the overall supervision of the Head of SCHF unit and under the day-to-day guidance of the Deputy Head of the Finance section of the SCHF, the Humanitarian Financing Associate is expected to perform the following tasks:

1. Administration and implementation of program and operational financial services

• Review and verify financial transactions/activities/documentation of the partners for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with CBPFs Global guidelines, SCHF Operational Manual, UN rules and regulations, policies and recording and reporting systems. Certify transactions for accuracy and propriety prior to submission to the supervisor for approval and/or action;
• Analyze/interpret the financial rules and regulations, as well as established policies and procedures, and provide advice and recommend solutions to a wide range of financial/programmatic issues to partners’
• Prepare/Review drafts for Grant Agreements including, Capacity Assessment and Due Diligence reviews’
• Plan and oversee the collection and preparation of financial, spot-check and audit reports for review and contribute to the financial analysis;
• Monitor and implement an effective and proper functioning of the financial management system and the related assurance activities;’
• Manage the financial business processes mapping and elaboration of the content of internal Standard Operating Procedures in admin/finance, in consultation with the supervisor’
• Monitor the financial status and implement control mechanisms of projects and keep stakeholders and clients informed for timely actions/decisions. Review status reports for quality control and follows the development of action plans and the implementation of recommendations;
• Participate in the financial analysis of sectors of intervention and partners’ capacity absorption and recommend and/or implement recommendation to ensure an cost efficient management of the fund’s resources, in consultation with the office management;

• Follow-up and/or take action on financial spot-check and audit recommendations to ensure implementation of corrective actions. Assist in reviewing the audit reports on partner executed projects.

• Support HFU Unit in the review and administration of projects

• Collect, verify and present thoroughly researched information and data for use in the planning of allocation amounts and the formulation of program work plans, allocation papers, implementation arrangements and execution modalities;

• Input/review data in GMS for new projects and monitor status. Keep stakeholders and clients informed for timely action and/or decisions;

• Collect and prepare data from donor contribution tracking system on regular basis and contributes to developing presentation to the SCHF Advisory Board;

• Provide information/guidance to the implementing partners on routine implementation of projects. Keep track of the appropriate and timely use of financial resources;

• Verify accuracy of Reports as applicable. Take appropriate action to ensure accuracy and timely delivery of information.

• Provide information for the audit of projects, preparation of task order, and follow-up on implementation of audit of projects.

• Implementation of control mechanisms for projects through monitoring budgets preparation

• Prepare of accurate and timely mandated narrative/financial report review and submission to headquarters and other stakeholders, including the HFU’s management;

• Review and prepare No Cost Extensions for Partner Projects and other Revision Requests in consultation with the relevant Team Members and/or other relevant Stakeholders’

• Follow up on NCE and Revision Requests.

• keep systematic and readily available electronic and physical files for all projects funded by the HFU, as well as other key documentation and correspondence related with the operation of the Fund.

• Support the Fund Manager in assurance and compliance-related activities;

• Produce of Information Products and working closely with the IMU unit in the production of info graphs, reports, briefing packs and any other publications.

• Perform other duties as required by the Fund Manager and HFU team

3. Facilitation of knowledge building and knowledge sharing

• Contribute to training initiatives on financial processes by conducting training and/or organizing training events and activities’
• Capture, synthesize and/or codify lessons learned and best practices in financial management and services;
• Disseminate to clients and stakeholders as appropriate to build capacity and knowledge. Design and/or introduce innovations in financial business operational practices and management.

Competencies

Core

Innovation

Analyzes complex technical materials (including data) and makes concise, relevant recommendations

Level 3: Adapts deliverables to meet client needs

Leadership

Proactively identifies new opportunities and challenges

Level 3: Proactively seeks and recognizes contributions of others

People Management

Takes ownership of responsibilities

Level 3: Appropriately involves team in different stages of work and decision-making

Communication

Understands, explains and shares information on assigned tasks with accuracy and clarity

Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation

Delivery

Meets goals and timelines for delivery of products or services

Level 3: Takes responsibility for addressing critical situations and delivering core value

Technical/Functional

Project Management:

Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Relationship Management

Ability to engage and foster strategic partnerships with other parties, Inter-Agency Coordination and forge productive working relationships

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Priority setting

Ability to scan and synthesize diverse sets of information to arrive at strategic priorities and positioning recommendations

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Financial Reporting and Analysis

Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner

Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work

Required Skills and Experience

Education:

Bachelor’s Degree in social science, administration management, finance management or related studies, Master degree is an asset.

Specialized national or international certification in accounting and/or finance would be an asset

Experience:

4 years of relevant experience in financial management and/or accounting with BA Degree
Knowledge of Human Resource, procurement and local laws and regulations is an asset.

Experience in humanitarian aid field and working with partners is required.

Experience working in portal platform.

Experience with the United Nations is preferable.

Language Requirements:

Proficiency in English and Turkish are required. Working knowledge of other UN language desirable

Other skills:

• Ability to prioritise multiple tasks within an environment where many interruptions occur;
• Ability to work with multi-cultural teams and international professionals;
• Availability and fitness for travel;
• Ability to work under pressure.

Please note that applicants applying for UNOCHA Local Fixed Term positions must be Turkish Citizens.

Only candidates holding Turkish Nationality and who meet the recruitment qualifications in terms of education, experience and language skills as advertised through the Job Description, should apply online and submit one application through A letter of interest, a UN Personal History Form (P11) in https://procurement-notices.undp.org/view_file.cfm?doc_id=221005 filled in English, and a CV must be attached as one document to the application.

Only short-listed candidates will be contacted. Please visit www.unocha.org for additional information on UNOCHA.

Qualified women candidates are encouraged to apply.

The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that;

• human rights and gender equality is prioritized as an ethical principle within all actions;
• activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• differentiated needs of women and men are considered;
• inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is create;
• necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.