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OBJECTIVE OF THE OFFICE/DEPARTMENT
This requisition is for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)
The Department of Financial Resources Management (FRM) oversees the financial transactions of the Organization by establishing the accounting policies and procedures, in accordance with PAHO’s Financial Regulations and Rules; processes the disbursements of funds; prepares the financial statements of the Organization; monitors the inflow of funding and utilization of these resources; is responsible for investments and banking, financial analysis, the monitoring of the cost centers’ financial administration; payroll, pension, taxes, Staff Health Insurance, and the processes and systems involved with FRM’s area of responsibility.
DESCRIPTION OF DUTIES
Under the general supervision of the Director of Administration (AM), and the direct supervision of the Director, Financial Resources Management (FRM), the incumbent is responsible for, but not necessarily limited to, the following assigned duties:
1. Liquidity Management
a) Provide daily liquidity to PAHO’s operations. This involves daily, weekly, monthly, quarterly and annual forecasts of cash flow based on historical and seasonal trends, the approved Strategic Plan, aging of encumbrances, anticipated cash flows from Voluntary Contributions (VC), Assessed Contributions (AC) and Procurement Revolving Funds (RV). This includes monitoring of the cash flows and forecasts of AC, VC and RF in coordination with the Planning, Budget and Evaluation (PBE), External Relations and Partnerships (ERP), and Regional Revolving Funds departments. Cash flow is prioritized to meet the Organization’s contractual obligations and program needs;
b) Direct the notification, collection and follow-up actions for the receipt of assessed contributions due from Member States and oversee the preparation of monthly and ad hoc reporting to management and Governing Bodies;
2. Portfolio Management
c) Maximize the return on the investment of a current portfolio within approved risk tenor parameters, as well as performance benchmarks. These parameters and benchmarks are set and approved by the PAHO Investment Committee. The strategy is executed by purchasing of financial instruments amounts and tenors in accordance with Investment Committee approved limits; Serve as a participant and Secretary of the PAHO Investment Committee; recommend new investment instruments and reviews of the Organization's investment policies; coordinate presentations by bankers and investment advisors on portfolio management;
d) Ensure compliance with guidelines established by the Investment Committee; elicit advice from bankers/traders and analyze investment instruments reflecting the investment policy and based on the Organization’s requirements;
e) Oversee the preparation of the Status of Investments Report and Cash Flow Report;
3. Financial Risk Management
f) The identification and mitigation of risks stemming from cash flows, investments, and financial counterparty risks;
g) The regular preparation and execution of hedging strategy for foreign exchange risk, recommendation on type of financial instruments and asset allocation;
h) Oversight and internal controls, applying best practices with respect to receipts and disbursement and the management of the Organization's financial assets at both headquarters and the country offices;
4. Bank account and business partner management
a) Determination of PAHO banking requirements including electronic banking, daily electronic balance and transaction reporting, electronic payments and electronic data required in industry standard format for auto reconciliation requirements;
b) Development and maintenance of active relationships with banking partners to ensure efficient and cost-effective provision of services;
c) Recommendation of banking arrangements to support country office requirements, including the review of requests for new banking relations and services, and liaising with internal stakeholders and the Office of Legal Counsel to ensure banking documents conform to PAHO requirements;
5. Executive Reporting
m) Treasury performance against benchmarks, financial forecast and financial review of PAHO. Maintenance and presentation of key financial data to FRM management, Director, AM as well as other senior staff within the organization, including members of the Investment Committee;
6. Oversee Treasury Operations
n) Support functions including trade confirmation, settlement and payment, data generation, reconciliation of treasury bank accounts;
o) Ensure effective support to financial accounting and reporting under IPSAS including keeping abreast of changes to standards, participation in working groups, systems analysis and design, and development of policies, procedures, regulations and rules;
q) Ensure efficiency and effectiveness of all bank card programs, including reconciliation and ongoing monitoring of all credit card suspense accounts;
r) Participate as a subject matter expert in working groups and task forces as requested by senior management; Perform other related duties, as assigned by the Director of Financial Resources Management;
s) Support the preparation and execution of the Unit’s Biennial Workplan and HR Plan; develop, define and establish the objectives, strategy, plan and budget of the Unit; be accountable for the products and services of his/her project;
t) Provide leadership, guidance and monitoring of supervised staff by setting clear work objectives, ensuring timely and effective use of performance reviews and feedback mechanisms, engaging in regular communications, and solving interpersonal or technical conflicts; establish and support a learning environment, to include staff development in PAHO's fundamentals, managerial competencies and technical expertise;
v) Perform other related duties, as assigned.
REQUIRED QUALIFICATIONS
Education:
Essential: A bachelor’s degree in accounting, finance or business administration, and a master’s degree in accounting, finance, international finance or any other field related to the functions of the position from a recognized university.
Desirable: Certification in accounting, finance and investing, or treasury operations is highly desirable
If your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / (UNESCO). The list can be accessed through the link: http://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http://www.chea.org and College Navigator, found on the website of the National Centre for Educational Statistics, https://nces.ed.gov/collegenavigator to support the validation process.
Experience:
Essential: Thirteen years of combined national and international experience with international banks covering international finance. Professional work experience in financial management, ideally within multicultural international environments. Demonstrated substantive work in operations support, policy analysis and risk management. Experience in cash, currency and investment management or the equivalent multi-national corporate treasury experience. Must include at least six years’ supervisory/managerial experience
SKILLS:
PAHO Competencies:
· Overall attitude at work: Maintains integrity and takes a clear ethical approach and stance; demonstrates commitment to PAHO’s mandate and promotes the values of the Organization in daily work and behavior; is accountable for work carried out in line with own role and responsibilities; is respectful towards, and trusted by, colleagues and counterparts.
· Respecting and promoting individual and cultural differences: Relates well to diversity in others and capitalizes on such diversity - Treats all people with dignity and respect. Relates well to people with different cultures, gender, orientations, backgrounds and/or positions; examines own behavior to avoid stereotypical responses; considers issues from the perspective of others and values their diversity.
· Teamwork: Advocates for collaboration across the Organization - Creates and encourages a climate of team - working and collaboration across the Organization; sees cooperation as a key Organizational priority and creates collaborative systems and processes to achieve Organizational goals. Actively identifies and tackles disagreements between internal and external counterparts that compromise PAHO’s goals and mandate; diplomatically facilitates the resolution of conflicts between others and ensures strategic partnerships with a range of key stakeholders; maintains and extends an effective collaborative network of individuals inside and outside PAHO.
· Communication: Express oneself clearly when speaking/Share knowledge - Articulates the Organization’s strategic objectives when formulating and delivering information and presentations and adapts presentation methodology to address the needs of different audiences. Shares decisions and directives of senior management and communicates them in a manner that ensures both understanding and acceptance; shares knowledge and best practice at the three Organizational levels (country, regional and global), as necessary.
· Creating an empowering and motivating environment: Provide direction/Support, motivate and empower others - Oversees and provides teams and departments with clear managerial directions which are translated from Organizational strategy. Builds a performance culture in the Organization; contributes to setting Organizational performance goals and standards; monitors Organizational performance against milestones and strategic goals; identifies and nurtures talent as appropriate. Promotes autonomy and empowerment throughout the Organization.
· Ensuring effective use of resources: Strategize and set clear objectives/Monitor progress and use resources well - Sets specific, measurable, attainable, realistic and timely objectives for own team and/or the Organization; systematically analyses and anticipates priority projects for own team and allocates necessary resources to achieve them; identifies the cross-Organizational resources needed for large- scale projects in line with key Organizational objectives. Anticipates foreseeable changes and adapts own and team’s projects in the face of unforeseen circumstances and/ or challenges; creates measures and criteria to monitor progress of overall projects against key Organizational objectives; creates cost-effective solutions for the Organization.
· Driving the Organization to a successful future: Constructive leadership style/ Set the vision and build commitment - Leads and develops a road map for successfully achieving real progress in the Organization’s mandate, including consultation with key stakeholders; demonstrates respectful, trustworthy, transparent and accountable behavior to develop a reliable and coherent identity for the Organization. Creates a coherent Organizational vision of shared and successful goals; fosters a culture of vision and long- term goals, recognizing and rewarding efforts to maximize the Organization’s value.
Technical Expertise:
· Technical: Extensive progressive expertise at a senior decision-making level, in specialized functions related to the theory and practice of accounting and finance which are critical for the accurate preparation of the Organization’s financial reports. Expertise in the theory and practice of accounting and finance to manage and invest funds administered by the Organization. Practical knowledge of organizational development and disciplines related to general management, strategic planning, organizational change, and HR management.
· Managerial: Extensive experience in senior and progressively responsible positions in management of large public or private organizations with a substantial administrative element and requiring sensitive negotiations, high level intervention, and extensive financial negotiating and reporting. Demonstrated leadership in strategic, organizational, managerial, and analytic work in health or related sector(s).
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This vacancy is archived.