Back Transport Maintenance Administrator (G5)

Background:

The Transport Unit, among other duties, is responsible for all transport matters of the Mission in accordance with the CRMS. It is responsible for fleet management of all Mission vehicles, both technical and operational, database management of all vehicle statistics, liaison with all outside contractors on all transport matters, including maintenance, new vehicle purchases, insurance matters, warranties, etc., supervision and quality assurance of external maintenance contractors and for providing transport training to all Mission members.

The main purpose of the job is to ensure that all Mission vehicles are operational at all times and that reliable and safe transport services are provided in support of the Mission’s operations. An additional purpose of the role is to ensure that all vehicles are regularly serviced and that scheduled technical inspection, vehicle registration and insurance process is completed in due time and manner. The Transport Maintenance Administrator has a lead role in securing that appropriate and legitimate service is undertaken by the authorized service dealers contracted by the Mission and all the work is completed in compliance with the Maintenance Agreement and in the best interest of the Mission.

Tasks and Responsibilities:

Under the direct supervision of the National Transport Officer, the successful candidate will be tasked with the following duties:

1. Developing and implementing a program of preventive maintenance for the OSCE transport fleet in Bosnia and Herzegovina, and monitoring and reporting on the program implementation; Regularly planning maintenance costs for the Vehicles Fleet (on an annual, quarterly and/or monthly basis);

2. Monitoring maintenance works performed by contracted garages to ensure that they are accomplished in accordance with terms and conditions of approved contracts as well as quality standards. Checking if additional maintenance work is needed, even if not included in the contract, requesting cost estimates and seeks appropriate approvals; following up on the appropriate implementation;

3. Thoroughly examining the work done on vehicles by contracted garages and checking that the pro-forma and final invoices match approved work and costs and are in accordance with OSCE request(s). Controlling all other invoices related to the Transport Unit for verification and approval in e-Office;

4. Importing data in the FleetWave Data Base related to TMS tasks (Creating Vehicle modules, opening JCs, entering data including invoices, closing JCs and attaching documentation, etc.); Keeping accurate records of expiration dates of technical inspections, insurance and registration and initiating the renewal process in a timely manner;

5. As a technical expert, advising, proposing solutions and making recommendations of a technical nature to both his/her supervisor, for the purpose of further planning, and vehicle users, for the purpose of solving vehicle problems (such as providing a technical advice and/or instruction to a MM on the road);

6. Conducting periodic checks of technical correctness and general condition of all vehicles, making proposals to fix observed defects and taking necessary action within a defined time frame.

For more detailed information on the structure and work of the OSCE Mission to Bosnia and Herzegovina, please see: https://www.osce.org/mission-to-bosnia-and-herzegovina.

Necessary Qualifications:

Desirable:

Remuneration Package:

Monthly remuneration, subject to social security deductions is 2,298.08 BAM/month. Social benefits will include participation in the Cigna health insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

This position is open to citizens and permanent residents of Bosnia and Herzegovina only.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/. Please note that offline applications submitted via email, fax, or mail will not be considered.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process. Additional Information