MULTIPLE POSITIONS MAY BE FILLED THROUGH THIS VACANCY ANNOUNCEMENT
Organizational Setting
The Division of Nuclear Fuel Cycle and Waste Technology (NEFW) comprises the Nuclear Fuel Cycle and Materials Section, the Waste Technology Section, the Decommissioning & Environmental Remediation Section and the Research Reactor Section. The Division seeks to support Member States in building their capacity to access technologies, to share good practices and to develop safe and effective approaches across all aspects of research reactors, nuclear fuel cycle, decommissioning, radioactive waste management and environmental remediation.
The Research Reactor Section (RRS) assists Member States in every stage of the research reactor life cycle: from the initial decision to build a research reactor, including the development of the national supporting infrastructure, to ensuring safe and sustainable operation, including long-term operation, spent fuel management, effective utilization, to preparation for decommissioning and disposal of spent nuclear fuel. The Section also promote and facilitate Member States’ access to research reactors for nuclear capacity building and, upon request, assist Member States in minimizing the use of Highly Enriched Uranium for research reactors’ fuels and applications. The Section works with Member States individually, regionally, and in international coalitions to carry out its activities.
Main Purpose
Reporting to a Section/Unit Head/Supervisor and providing support to a group of Professionals, the Team Assistant contributes to the efficient operation of the office by providing assistance and advice on the administrative practices and procedures.
Functions / Key Results Expected
Correspondence and Records Management
Draft standard correspondence according to corporate communication guidelines. Format letters, reports, technical documents, manuscripts, newsletters and other material in accordance with standard operating procedures. On the basis of general instructions, search office files and records and select information for use by the supervisor(s) in preparing correspondence, reports, project or programme plans. Prepare graphs, charts and other visual aids for use by the supervisor(s) or experts in seminars, meetings, workshops and presentations. May prepare and format documents for Internet publication. Responsible for the work unit's Records Office in terms of: maintaining file lists, finding aids, paper and electronic files according to corporate standards, liaising with ARMS (Archives and Records Management Section) staff on records management issues, providing information to colleagues on records management standards and practices, facilitating paper file transfers and retrievals, and ensuring the proper handling of records of separating staff members.Meetings and logistics
Make arrangements for internal/external meetings, seminars and other events. This may require such activities as the implementation of logistics, preparation of invitation letters and the typing, compilation and distribution of working documents and other material. Take and prepare minutes and/or notes of internal meetings. Make travel and hotel arrangements, prepare travel authorizations/claims for the supervisor(s) and/or participants and compile, calculate and prepare cost estimates.Administrative activities
Input, retrieve and assemble information into/from databases using commercial or IAEA specific software applications. May calculate and prepare standard limited components of the programme and budget (e.g. printing requirements, consultancies) and the financial plan for the Unit/Section and may keep track of the financial budget/expenditure of the Unit/Section. Update and maintain information databases, such as mailing lists, document tracking systems and management reporting systems on the status and completion of work plans. On behalf of the supervisor, may distribute work among the other support staff of the Section, explaining work methods, assisting with routine problems and checking work in progress to ensure compliance with administrative rules and regulations. Provide required support and/or backup to staff in executive offices.Competencies and Expertise
Core Competencies
This vacancy is archived.