Team Assistant(G4)
( 2021/0200 (144456) )
Organization: NSNS-Division of Nuclear Security
Primary Location: Austria-Vienna-Vienna-IAEA Headquarters
Job Posting: 2021-03-31, 6:58:04 AM
Contract Type : Fixed Term
Extrabudgetary
Probation Period : 1 Year
Multiple positions to be assigned to the Director's Office, the Nuclear Security of Materials and Facilities Section and the Nuclear Security of Materials outside of Regulatory Control Section of the Division of Nuclear Security (NSNS)
Organizational Setting
The Department of Nuclear Safety and Security (NS) formulates and implements the IAEA's nuclear safety and security programme, which encompasses the Agency's activities to protect people and the environment from radiation exposure and responds to the needs of its Member States related to nuclear safety and nuclear security.
The Division of Nuclear Security (NSNS) is responsible, upon request, for establishing, coordinating and implementing the IAEA's nuclear security programme to protect against, detect and respond to nuclear security events and threats thereof. NSNS comprises four Sections:
Main Purpose
Reporting to a Section/Unit Head/Supervisor and providing support to a group of Professionals, the Team Assistant contributes to the efficient operation of the office by providing assistance and advice on the administrative practices and procedures.
Functions / Key Results Expected
Correspondence and Records Management
Meetings and logistics
Administrative activities
Competencies and Expertise
Core Competencies
Name Definition
Planning and Organizing
Plans and organizes his/her own work in support of achieving the team or Section's priorities. Takes into account potential changes and proposes contingency plans.
Communication
Communicates orally and in writing in a clear, concise and impartial manner. Takes time to listen to and understand the perspectives of others and proposes solutions.
Achieving Results
Takes initiative in defining realistic outputs and clarifying roles, responsibilities and expected results in the context of the Department/Division's programme. Evaluates his/her results realistically, drawing conclusions from lessons learned.
Teamwork
Actively contributes to achieving team results. Supports team decisions.
Functional Competencies
Name Definition
Analytical thinking
Gathers and analyses information, identifying critical relationships and patterns among data and proposes workable solutions.
Client orientation
Establishes effective relationships with clients to understand and meet or exceed their needs. Finds ways to ensure client satisfaction.
Judgement/decision making
Consults with supervisor/manager and makes decisions in full compliance with the Agency's regulations and rules.
Knowledge sharing and learning
Actively seeks opportunities to learn by formal and informal means; learns from others, adopting and sharing best practice.
Resilience
Able to remain calm in emotionally charged situations. Accepts constructive feedback in a positive manner and is able to cope with setbacks.
Required Expertise
Function Name Expertise Description
Administrative Support
Correspondence and Written Communication
Ability to draft routine correspondence and correct documents in accordance with established standards and requirements
Administrative Support
Guidance and Training
Ability to provide training and guidance to newly recruited office support staff, advising them on the administrative practices and procedures
Administrative Support
MS Office (Word, Excel, Outlook, PowerPoint)
Proficiency in MS Office and the ability to use databases
Qualifications, Experience and Language skills
Remuneration
The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at EUR 40992 (subject to mandatory deductions for pension contributions and health insurance), 6 weeks' annual vacation, pension plan and health insurance
Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only. Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.
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Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.
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This vacancy is archived.