Back Tally Assistant SC2 (80948)

  • Added Date: Sunday, 06 May 2018
  • Deadline Date: Thursday, 17 May 2018

WORLD FOOD PROGRAMME - SOUTH SUDAN COUNTRY OFFICE

VACANCY ANNOUNCEMENT NUMBER 80948

POSITION TITLE: TALLY ASSISTANT

POSITION GRADE: SC2

CONTRACT TYPE: SERVICE CONTRACT

CONTRACT DURATION: 12 MONTHS RENEWABLE

DUTY STATION: KUAJOK

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. On average, WFP reaches more than 80 million people with food assistance in 75 countries each year. The organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

WFP South Sudan’s emergency operation (EMOP) aims to assist 3 million people displaced and affected by conflict, in the three conflict affected states, through food distributions, CBTs and blanket and targeted supplementary feeding.

WFP South Sudan’s protracted relief and recovery operation (PRRO) aims to assist 1.1 million people through food distributions, blanket and targeted supplementary feeding, institutional feeding, food assistance for assets, food for education, CBTs and Purchase for Progress (P4P).

ORGANIZATIONAL CONTEXT

These jobs are found in WFP warehouses. The job holders report to the Storekeeper.

JOB PURPOSE

To tally commodities and assist in stacking and physical inventory activities to maximise accuracy and efficiency of commodity management.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Tally receipt/dispatch of commodities including transformation of commodities during internal milling operations, identify and report to the supervisor any anomalies, to support accurate and effective commodity management in the warehouse.
2. Implement and maintain accurate stacking and assist in conducting periodic physical inventory checks following the established guidelines and standards, to support compliance with internal control procedures and systems.
3. Prepare accurate tally reports including efficient preparation and distribution of tally sheets to relevant parties, to ensure consistent and prompt accountability for commodity movement from/to and storage in the warehouse.
4. Supervise the warehouse cleaning after loading/unloading and reconstitution exercises, to ensure WFP warehouse meets the established standards.

OTHER SPECIFIC JOB REQUIREMENTS

This section is optional to describe additional responsibilities & knowledge required for the specific job.

reliable working environment.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

  • Understand and communicate the Strategic Objectives: Builds an understanding of WFP’s Strategic Objectives.
  • Be a force for positive change: Approaches individual tasks and responsibilities with a positive attitude and demeanor.
  • Make the mission inspiring to our team: Understands the impact of WFP activities in beneficiary communities.
  • Make our mission visible in everyday actions: Connects individual tasks and responsibilities to unit’s goals and mission.

People

  • Look for ways to strengthen people's skills: Seeks opportunities to build and enhance individual skills.
  • Create an inclusive culture: Demonstrates respect and understanding for diversity and cultural differences.
  • Be a coach & provide constructive feedback: Identifies and approaches colleagues or supervisors to serve as coaches.
  • Create an “I will”/”We will” spirit: Sets clear goals and measurable targets for own tasks and responsibilities.

Performance

  • Encourage innovation & creative solutions: Assesses own tasks and responsibilities to find ways to be more efficient.
  • Focus on getting results: Maintains accurate records of completion times and tasks in own areas of responsibility.
  • Make commitments and make good on commitments: Understands responsibilities and the metrics associated with own tasks.
  • Be Decisive: Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

Partnership

  • Connect and share across WFP units: Understands WFP’s organizational structure, including the purpose and mission of each unit.
  • Build strong external partnerships: Supports team in working with colleagues and WFP’s partners in the field toward common goals.
  • Be politically agile & adaptable: Maintains a professional and courteous relationship with other WFP employees and partners in the field.
  • Be clear about the value WFP brings to partnerships: Understands own team’s contributions in its partnerships with internal and external stakeholders.

FUNCTIONAL CAPABILITIES

Capability NameDescription of the behaviour expected for the proficiency level
Supply Chain Management and OptimizationDisplays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.
Planning, Project & Resource ManagementSupports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.
Information Management & ReportingCollates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.
Market Analysis, Contracting and Operational ExecutionAbility to collect and collate necessary information to enable WFP to make informed operational decisions.
Warehouse and Inventory ManagementDemonstrates ability to carry out day to day activities around warehouse and inventory management in a manner that complies with WFP's operational warehouse procedures.
Technical Assistance and CoordinationDemonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education.
Language: Fluency (level C) in the UN language in use at the duty station and in the duty station’s language, if different.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Experience in conducting basic logistics activities (tallying).

TERMS AND CONDITIONS

THIS POSITION IS OPEN TO SOUTH SUDANESE NATIONALS ONLY. PLEASE TAKE NOTE THAT WFP DOES NOT CHARGE ANY FEE AT ANY STAGE OF RECRUITMENT PROCESS.

DEADLINE FOR APPLICATION SUBMISSION

17 MAY 2018

This vacancy is archived.

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