NOTE: This is a short-term position with a maximum possible appointment duration of seven (7) months, to meet the short-term needs, with NO possibility of extension of the appointment duration.
Reporting Line:
The Staff Administrative Assistant reports to the Human Resources Officer.
Main Tasks and Responsibilities:
· To advise and assist the staff and interns of the Kosovo Specialist Chambers and Specialist Prosecutor’s Office concerning Human Resources policies and procedures;
· To contribute to the development, implementation and review of the Human Resources strategies, policies and procedures;
· To advise the staff and interns on their benefits and entitlements in accordance with the established policies;
· To advise the staff and interns regarding the health insurance policy, and to be their point of contact for any health insurance matters;
· To process leave, home travel, other staff requests checking eligibility and compliance with the established policies and procedures, including necessary update of the respective databases/systems;
· To enter and update records in all personnel related databases/ERP system and to manage the physical files of staff and interns;
· To coordinate timely the performance evaluation process and renewal of contract/extension of tour of duty exercises for the staff and maintain relevant records;
· To coordinate with all relevant stakeholders, including Line Managers, the deployment of selected candidates, redeployment and check-in/out of staff members and interns;
· To prepare accurately the employment contracts, internship agreements and their amendments/annexes;
· To calculate the payroll, entitlements, leave balance of staff and interns in a timely and accurate manner and in accordance with the established policies and procedures;
· To draft the decision/information memoranda, communication to staff and interns on all personnel related matters and to be responsible for their accuracy;
· To plan and organise the relevant training/briefings for staff and interns;
· To assist in the handling of all special projects related to personnel issues;
· To undertake any other related tasks as requested by the Line Managers.
Essential Qualifications and Experience:
Essential
· A level of secondary education attested by a diploma
AND
· A minimum of eight (8) years of relevant professional experience, after having fulfilled the education requirements.
Specification of Education and Experience:
· A minimum of seven (7) years of responsible professional full-time experience in personnel administration/financial matters, in particular calculation of payroll/staff entitlements;
· Excellent interpersonal and communication skills in English, both verbal and written;
· Excellent computer skills in MS Office applications (Excel, Word, Power Point, Access);
· Excellent drafting skills;
· Tact, accuracy with an eye for details and discretion;
· Ability to work productively in a fast-paced, team-oriented environment and produce accurate work under pressure and in difficult circumstances;
· Ability to establish and maintain effective and constructive working relationships with people of different national and/or cultural backgrounds with respect for diversity;
· Demonstrated gender awareness and sensitivity; ability to promote an inclusive working environment and integrate a gender perspective into tasks and responsibilities.
Desirable
· Immediate or short-term availability;
· Knowledge of the functioning of the EU and in particular CSDP Missions;
· Good understanding of the political, cultural and security situation of the Balkans, in particular Kosovo;
· International experience, particularly with multi-national and international organisations;
· Experience with SharePoint.
This vacancy is archived.