Country: Sri Lanka
Duration 6 months
Starting date: ASAP
Since 1993, as an international non-governmental organization, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
ACTED endeavors to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. We go the last kilometer: ACTED’s mission is to save lives and support people in meeting their needs in hard to reach areas. ACTED develops and implements programs that target the most vulnerable amongst populations that have suffered from conflict, natural disaster, or socio-economic hardship.
ACTED’s approach looks beyond the immediate emergency towards opportunities for longer term livelihoods reconstruction and sustainable development.
With a budget of 190 million EUR in 2015, ACTED is active in 35 countries and implements more than 495 projects a year reaching over11 million beneficiaries with 400 international staff and 4,300 national staff.
Country Profile 2015
Capital Office: Colombo
Number of projects: 5
Number of national staff: 25
Number of international staff: 2
Number of direct beneficiaries: 13 252
1. Grant Management
1.1 Contract follow-up
a) Communicate contractual obligations in particular with regards to reporting deadlines to Programme, AMEU and FLATS team;
b) When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.
a) Participate in and take minutes of kick-off and close out meetings for each project
b) Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
c) Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;
d) Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
e) Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
f) Address ad hoc requests from donors in liaison with the CD, Programme and support teams.
1.3 Partner Follow-up
a) Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.
2. Internal Coordination
2.1. Internal Coordination and Communication
a) Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
b) Send meeting minutes in a timely manner to HQ;
c) Inform ACTED HQ GMU and finance of latest developments, opportunities and challenges so that GMU can best advice on the way forward.
a) File properly contractual project documents both in hard and soft copies;
b) Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.
3. External Communication
a) Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;
4.1 External relations
a) Update regularly a directory of donors, international and local NGOs, other partners and stakeholders;
b) Contribute when required to the reporting to national and local authorities as required by ACTED registration/legal status in country;
c) In the absence of Technical Coordinators, participate in key clusters and/or working group meetings;
4.2 Contribution to proposal development
a) Contribute when required to the development of fundraising documents (Expression of Interests/concept notes/proposals) in line with ACTED country strategy and donor requirements and in close collaboration with ACTED HQ GMU (Grant Management Unit) and finance;
b) Liaise with Area Coordinators, Project Managers and Technical Coordinators to ensure that proposals are relevant and technically sound;
c) Incorporate learning from previous interventions (e.g. lessons learnt and best practices) into new proposals;
a) Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;
• Postgraduate diploma in international relations/political sciences
• Excellent English writing and communication skills
• Previous related work experience, w/knowledge of proposal writing and donor relations
• Ability to work efficiently under pressure
• Ability to work in an unstable security environment moving
• Willingness to work and live in often remote areas under basic conditions
Field Intern benefits include: a 300 USD per month living allowance, coverage of all accommodation, food, and travel costs, a luggage allowance of 50 kg., and the provision of medical, repatriation, and life insurance.