Back Specialist - Reporting & Analysis

  • Added Date: Wednesday, 24 July 2019
  • Deadline Date: Saturday, 31 August 2019


The Specialist, Reporting and Analysis, is responsible for the review, reporting and analysis of reporting portfolio including, fee for service (FFS) agreements (contracts) and member billings. This includes updating the general ledger, performing reconciliations, preparing and sending invoices or financial reports, reviewing receivables and receipts and year-end adjustments. In addition, the Specialist will be in charge of process implementation, communication and continuing improvements. This role will coordinate across divisions to ensure that the setup for financial reporting is in line with both donor expectations and the capabilities of our systems and processes. The position is responsible in maintaining the appropriate document support, updating relevant award management systems and monitoring payments.

What You’ll Be Doing (Essential Duties)

  • Exercise independent judgment and discretion on significant matters related to functional area
  • Requires little or no supervision on routine work assignments, but may require supervision to review work progress and results on non-routine work assignments
  • General regulations exist, but incumbent must interpret the regulations. The "what" and "how" are provided, but must always interpret the "how"

FFS and member billing: (50%)

Prepare and send SC US invoice to SCI for monthly member tab.

Serve as the process owner for FFS implementation, monitoring and continuing improvements

· Main point of contact for FFS setup and tracking

· Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).

· Respond to CO or External party queries in regards to FFS

· Facilitate with Business Teams and other Finance teams to assign new codes for FFS (service agreements).

Streamline processes around billing and collection for FFS

· Work with Humanitarian Surge Team (HST) to ensure deployment finances are prompt and accurate

· Work with Business Teams to ensure the FFS mechanism is operating smoothly

Analyze FFS revenue vs. expense to estimate gain or loss on agreements

  • Provide information to Business Teams regarding outstanding receivables, total revenue, and expense

Support, review and process other member related cost payment or reimbursement

Preparation & submission of Donor Reports (30%)

  • Collaborate across divisions to advise on most appropriate setup for reporting to donors
  • Prepare and send monthly, quarterly and/or semi-annual preparation of accurate, timely financial reports & invoices
  • Review of any country office prepared reports for accuracy
  • Perform analysis and reconciliation of detailed transactions identifying any necessary adjustments
  • Track payments due and follow up as needed on receivables
  • Upload reports as needed in donor mandated systems
  • Post reports on shared drive and Award Management Systems when required

Financial Analysis & Support (20%)

  • Maintain and process reclass/adjustment submitted through helpdesk or from other avenue, ensuring journal vouchers are prepared and adjustments made in a timely manner
  • Ensure Indirect Costs charges to awards are reconciled on a monthly basis and adjusted in the ledger
  • Identify and process any necessary adjustment as result of award analysis
  • Reconcile payment received on an individual award basis and work with larger team on country office locally received funds
  • Provide technical support on grant closeout and support business teams in closeout adjustments for awards
  • Serve as back up for other donor billing and reporting functions as needed
  • Assist with projects on as needed basis to ensure the integrity of SCI financial data
  • Prepare other duties as may be required

Required Qualifications

  • Minimum 3-5 years' experience in area of expertise
  • High School or Technical/Vocational Degree
  • Professional level of specialized knowledge to manage complex tasks, programs or projects.
  • Experience with accounting systems, required; proven ability to perform multiple tasks and detailed analysis in a fast-paced environment.
  • Computer fluency; specifically Microsoft Word and Excel.

· Possess strong written and verbal communication skills and can communicate clearly with thoughtful, accurate information and across all departments in the Agency.

· Organizational skills - able to prioritize workload and multi-task and meet deadlines with attention to detail.

Preferred Qualifications

  • Background knowledge of grant/contract compliance and accounting.
  • Ability to identify and recommend areas of improvement for billing and reporting team.

· Capacity building skills - explain clearly and demonstrate appropriate methods to staff.

· Facilitate change - encourage others to identify opportunities for different and innovative approaches, facilitate implementation and acceptance of change.

· Service orientation - Anticipate and respond promptly to internal customer's needs. Solicit customer feedback.

  • Analytical thinker – strong problem solving skills. Demonstrate strong interpersonal skills and ability to negotiate.

What’s In It for You

  • Aetna Medical and Dental insurance with a concierge service
  • Health Care and Dependent Care Flexible Spending Account
  • Vision Insurance
  • Life insurance
  • Employee Assistance Program
  • Commuter Benefit Program
  • Vacation and Sick leave
  • Paid holidays

What makes us special!

  • Generous Retirement Savings with matching company contributions of up to 8%
  • Family Leave – 10 additional days of paid time off for you to use to care for your family members
  • Additional Maternity and Paternity Leave – 30 days where parents can take additional paid leave (beyond short-term disability and FMLA) at the birth or adoption of a child during that critical first year!
  • Critical Child Illness Leave – We hope you never have to use it, but we will provide an additional 30 days of paid leave per year should your dependent child be faced with a critical illness.
  • Pet Insurance, Critical Illness Insurance, Identity Protection, Home, Auto and additional Life insurances
  • Summer Fun Fridays – During the summer months, early release at 1:30 pm every other Friday!
  • Volunteer Day – One paid day a year to support the causes that matter to you!
  • Ergonomic Options – Every employee at our HQ offices has the option of a sitting/standing desk
  • Leadership and Employee Development Training, including:

  • Our remarkable in-house CORE, Senior Management Development, and Leadership Development Programs

  • Language learning opportunities

  • Continuous Improvement skill development programs

  • Brown Bag information sharing sessions

  • Work hard/Play hard! We make sure there’s ample opportunity for fun, engagement, and celebration while you work, such as networking events, March Madness, World Cup, Dodgeball Tournaments, Take Your Child to Work Day, Founder’s Day, and our annual Day of Service

Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom Save the Children is in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy will be treated as a serious issue.

We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.

This vacancy is archived.

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