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UNDP Indonesia, Environment Unit, Marine Plastic Litter Reduction Acceleration Secretariat Project has conducted partnership with the Minister for Maritime Affairs and Minister of Environment and Forestry aiming to help their effort in tackling marine plastic debris by providing a number of consultant related to it. A 70% reduction in national plastic debris disposal by 2025 entails an enormous effort. The Coordinating Minister for Maritime Affairs is responsible for this task, where the Minister for Environment and Forestry is responsible for daily operation, a National Coordination Team and its working groups were also formed to ensure a smooth operation of this task. Even so, this task was deemed too overwhelming, when taking into consideration all existing/prior initiatives for the ministries to maintain. This initiative requires allocation and monitoring of roles to public and private sectors, including the National Govt., Sub-National Govt., and NGOs, from which coordination of programmes and constructive communication needs to be upheld and maintained, hence the proposal for a Marine Debris Support Secretariat. The Presidential Regulation has outlined 3 main tasks to obtain effective national scale coordination, essential for this initiative to be successful; (1) Coordination of relevant government ministries/agencies, sub-national government, NGOs, and the private sector, to collaborate in the reduction of marine plastic debris output, (2) Formulation of policies in addressing barriers regarding reduction of marine plastic debris output, and (3) Coordination of monitoring and evaluation activities pertaining to tackling marine plastic debris.
Institutional Arrangement
NPSA holder will directly report to Project Coordinator in the Project Management Unit.
The NPSA holder will carry out functions in close coordination with MoEF and under the direct supervision UNDP Project Coordinator (Mr Ahmad Bahri Rambe). As part of duty, the NPSA holder will support to the marine debris secretariat social media campaign to gain the public awareness related to marine debris issues.
Scope of Work
1. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
• Reviews project documents for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Implement project standard operating procedures in line with the government and UNDP’s regulations;
2. Support to the effective reporting on progress of project implementation
• Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
• Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
• To provide administrative support for preparation of results oriented progress reports.
3. Provides administrative support to the Project Management Unit focusing on achievement of the following results:
• Support the focal point for Administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
• Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
• Effective implementation of operations policies for gender sensitive approach at the project level
4. Effective support for partnerships, communication, social media campaign strategy and support to the implementation of resource mobilization
• Define the marine debris (National Coordination Team for Marine Debris Handling (Tim Koordinasi Nasional Penanganan Sampah Laut (TKN PSL) audience in social media (Instagram, Facebook, Twitter, and others)
• Coordination with IPs and marine debris taskforce communication division to engage the audience for TKN PSL social media
• Develop a program or event regarding the importance of taking concrete action to tackle marine debris
• Provide a report on TKN PSL social media campaign
• Support in updating database from development partners private sector, civil society and other stakeholders who are counterparts for the project and able to compile simple data for further analysis.
• In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
• Effective administrative support for data collection for gender analysis and gender mainstreaming at project level
5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:
• Participation in the trainings for the operations/ projects staff.
• Contributions to knowledge networks and communities of practice
• Ensure active participation for learning and knowledge sharing in gender analysis and gender mainstreaming
6.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
REQUIRED COMPETENCY
CORE BEHAVIOURTAL - Level 1: (Individual Contributor)
Achieve Results
•Demonstrates focus on achieving quality results and impact
•Consistently strives to meet or exceed excellent standards
•Efficiently establishes appropriate plans and resources for self and others to accomplish goals
•Holds self and others accountable for results
Think Innovatively
•Seeks patterns and clarity outside, across and beyond boxes and categories, resists false certainty and simplistic binary choices
•Looks beyond conventional approaches and established methods
•Proposes new ideas, approaches and solutions to problems
Learn Continuously
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
•Proactively seeks feedback, demonstrates a desire to learn from others as well as from experience, both positive and negative
•Contributes to the learning of others
Adapt with Agility
•Actively pursues opportunities for learning and self-development, professionally and personally
•Keeps up to date with new developments in own professional area
Act with Determination
•Is flexible in handling change, and adopts new ideas, approaches and ways of working
•Seamlessly adapts to working with new situations or contexts, with new people, and in different ways
•Participates in, supports, or drives meaningful change in UNDP
•Is comfortable with ambiguity and effectively manages juggling multiple demands
Engage and Partner
•Demonstrates and encourages teamwork and co-creation, internally and externally, to achieve joint objectives and results
•Acts in a way that demonstrates empathy and emotional intelligence, showing consideration for the needs and feelings of others
Enable Diversity and Inclusion
•Understands and appreciates issues from the perspective of others
•Treats all individuals with respect, considers ethical implications and responds sensitively to all differences among people
•Fully accepts and values all people, creating an inclusive environment
•Understands that inclusion is multi-faceted (e.g. race, gender, age, disability, culture, etc.) and treats everyone fairly and equally
•Demonstrates honesty and transparency
CROSS FUNCTIONAL COMPETENCIES
Digital Awareness and Literacy
Ability and inclination to rapidly adopt new technologies, either through skilfully grasping their usage or through understanding their impact and empowering others to use them as needed
Working with Evidence and Data
Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making
Communication
Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience
Ability to manage communications internally and externally, through media, social media and other appropriate
Channels
TECHNICAL COMPETENCIES
Gender
Gender Mainstreaming
UN policy knowledge - ethics
Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity
Innovation
Technology and Innovation
Verbal and written communication
Ability to effectively communicate both verbally and in writing to convey key facts and findings
Minimum Qualifications of the Successful NPSA
Min. Academic Education
Bachelor’s degree in the area of Environmental Science, Marine Biodiversity, Biology, or other closely related field
Min. years of relevant Work experience
No experience is required
Required skills and competencies
• Solid analysis skill and networking capacity
• Ability to manage and work with a multidisciplinary and multicultural team
• administrative, organizational skills.
Desired additional skills and competencies
• Experience using social media issues, marine science, biodiversity would be highly desirable
• Excellent knowledge of issues related with environment in general, biology, marine debris, marine ecology
• A good understanding marine debris issues, innovations, and regulations in Indonesia ;
• Have relevant experience in marine debris projects;
• Professional experience in working with government institutions and coordination mechanism is highly preferable;
• Experience working with UNDP or other UN agencies and/or international organizations and/or major donor agencies will be an advantage.
Required Language(s) (at working level)
Fluency in written and spoken Indonesian; and ability to written and spoken English is required
Important applicant information
All posts in the NPSA categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Contract Duration: 12 months
This vacancy is archived.