Back Service Contract: Programme Finance Associate, Suva

Job Title: Service Contract: Programme Finance Associate, Suva, Fiji, SB4

Job ID: 36323

Location: Asia and Pacific

Full/Part Time: Full-Time

Regular/Temporary: Regular

Background Information

PLEASE NOTE THAT THIS VACANCY IS ONLY FOR

NATIONALS OF FIJI.

Closing Date: Sunday, 18th April (Midnight Fiji Time)

Duration: One Year

Duty Station: Suva, Fiji

Organizational Setting

The Position:

The Programme Finance Associate provides leads in the financial monitoring of programme implementation, and is a core member of the Programme team, which provides integrated programme and technical support within a systems strengthening approach fundamental to UNFPA's overall strategy. The Programme Associate works in close collaboration with the operations, programme and project staff in the sub-regional office, regional office and country offices, as well as directly in support of implementing partners as may be required for resolving complex finance-related issues and exchange of information. You will report directly to the Deputy Director.

The Programme Finance Associate delivers high quality and accurate financial and administrative services to internal and external clients mastering all relevant rules, guidelines, processes and procedures. The Programme Finance Associate takes a client oriented, result focused approach to interpreting the rules, procedures and guidelines providing support and guidance to the SRO, country offices and UNFPA supported projects.

*Please kindly note that this post advertisement is also a roster. Even if you do not get selected for this particular post, we may contact you directly if there is a suitable opportunity in the future and a more specific JD will then be shared.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA's new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

The Programme Finance Assistant will support the implementation of programmes aligned to the Sixth Subregional Development Programme of the Pacific Sub-regional Office. This may involve donor funds from multiple sources, and across the 14 countries that are within the jurisdiction of the sub-regional office.

The Programme Finance Associate plays a pivotal role between Programme and Operations in the design, planning and management of Country Programme, through analysis and provision of financial information, ensuring appropriate monitoring of projects and AWPs, gathering of data for decision making regarding programme implementation. The Programme Finance Associate also works in close collaboration with the Programme and Operations teams to ensure timely support to SRO on programming and financial matters.

Main Tasks & Responsibilities

You would be responsible for:

A. Programme Oversight

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to staff of both UNFPA and implementing partner organisations, on routine delivery and reporting of programme supported activities and finances;
• Prepare information for the audit of the joint programmes and support implementation of audit recommendations
• Supporting the monitoring of project activities, establishing ways to assess achievement and recommending corrective action as required; conducting field visits; participating in review meetings and monitoring missions, including the Spot Check of Implementing Partners and preparing regular inputs to status and progress reports.

B. Financial Management

• Assist the SRO in the efficient management of the SRO's financial and budgetary applications, adherence to financial controls and corporate financial policies, rules and regulations;
• Monitor status of the Operating Fund Accounts(OFA) and propose action for the timely clearance of the expenditures;
• Examine requests for payments and advances, Purchase Orders and Requisitions, payments and other financial/administrative processes to ensure that they are well supported, and adhere to the correct official procedures;
• Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of joint programme;
• Provide administrative support in monitoring budget preparation and the finances of joint programmes; including the finalization of FACE forms;
• Review financial reports; prepare non-PO vouchers for development projects;
• Process payment for consultants;
• Maintain internal expenditures control system;
• Create requisitions in Atlas for development projects; register good receipts in Atlas;
• Assist in the preparation and follow up of cost-recovery bills in Atlas.
• Generate financial reporting for UNFPA across all relevant programmes.

C. General Administrative Management

• Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
• Make travel arrangements for the Programme Team, including travel requisitions and claims;
• Maintain control of travel claims ensuring accuracy and compliance in a timely manner;
• Obtain quotations for all the processes of acquisition of goods and services (micro purchasing);
• Prepare public information materials and briefing packets;
• Assemble briefing materials and prepare power-point and other presentations;
• Maintain proper filling system of finance records, project documents - hard and soft copies.

Carry out any other duties as may be required by UNFPA leadership.

Qualifications and Experience

Education:

• Completion of secondary level or an equivalent high school education is required;
• First level university degree in Business Administration or a related field is preferable.
• Recognized training and/or certification in basic financial principles is an asset.

Knowledge and Experience:

• Minimum of Seven (7) years of relevant experience in the data support management systems and financial management in the private, public sector and/or in an international organization.
• Prior work experience in providing similar support to programmes and projects within the United Nations and/or an International Organization is desired;
• Strong organizational skills;
• Demonstrated ability to work in a team environment respecting diversity of work teams
• Sound interpersonal and communication skills
• Ability to use analytical tools and logic to gather, define information, situations, problems, and draw logical conclusions to the data;
• Make timely and appropriate decisions, taking into consideration, various and complex issues.
• Computer Skills: Proficient in MS Office Packages, databases and the Internet

Languages:

• Fluency in English is required. Fluency in the local Pacific language is an advantage.

Required Competencies

Values:

• Exemplifying integrity
• Demonstrating commitment to UNFPA and the UN system
• Embracing diversity in all its forms
• Embracing change

Core Competencies:

• Achieving Results
• Being Accountable
• Developing and Applying Professional Expertise/Business Acumen
• Thinking analytically and Strategically
• Working in Teams/Managing Ourselves and our Relationships
• Communicating for Impact

Functional Competencies:

• Logistical Support,
• Managing data, documents, correspondence & reports,
• Planning, organizing and multi-tasking,
• Managing financial processes,
• Strategically positioning UNFPA programmes,
• Providing conceptual innovation to support programme effectiveness,
• Generating, managing and promoting the use of knowledge and information;
• Facilitating quality programmatic results

UNFPA Work Environment

UNFPA provides a work environment that reflects the values of gender equality, teamwork, Embracing diversity in all its forms, integrity and a healthy balance of work and life. We are committed to maintaining our balanced gender distribution and therefore encourage women to apply. UNFPA promotes equal opportunities for all including persons with disabilities.

Disclaimer

WARNING TO APPLICANTS: UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you have received a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web. Should you feel that you have received a fraudulent notice, letter or offer that makes use of the name or logo of UNFPA, you may submit a report through the UNFPA fraud hotline http://www.unfpa.org/help/hotline.cfm

Notice to applicants: In accordance with the rules of the United Nations, persons applying to posts in the international Professional category, who hold permanent resident status in a country other than their country of nationality, are required to renounce such status upon their appointment. Exceptions to this rule are very limited and can be made only for: (a) stateless persons; (b) newly appointed staff members who have applied for citizenship by naturalization, when such citizenship will be granted imminently; (c) acting staff members in the General Service and related categories with permanent residency status, on promotion to the Professional category; (d) staff members appointed under a temporary appointment. Please understand that UNFPA is not in a position to provide advice on or assistance in applying for any citizenship.

HOW TO APPLY:

UNFPA has established an electronic application management system. This allows applicants to create a candidate profile, which can be updated regularly and submitted for more than one vacancy. Download the Step by Step Guide to Applying in the E-Recruit System of UNFPA at http://www.unfpa.org/employment. Please print out the Guide for your reference during the registration and application process.

Notice: There is no application, processing or other fee at any stage of the application process. UNFPA does not solicit or screen for information in respect of HIV or AIDS and does not discriminate on the basis of HIV/AIDS status.

For any questions or comments please contact [email protected]

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