Back Senior Resources Management Officer

Position Title : Senior Resources Management Officer

Duty Station : Kabul, Afghanistan

Classification : Professional Staff, Grade P4

Type of Appointment : Fixed term, One year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 30 January 2020

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates

2. External female candidates:

3. Candidate from the following non-represented member states:

Antigua and Barbuda; Cabo Verde; Comoros; Cook Islands; Cuba; Djibouti; El Salvador; Fiji; Gabon; Grenada; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People's Democratic Republic (the); Latvia; Libya; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Papua New Guinea; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

Under the direct supervision of the Chief of Mission (CoM) based in Kabul, Afghanistan, in coordination with the Senior Regional Resources Management Officer at the Regional Office for Asia and the Pacific (ROAP) in Bangkok, and in collaboration with relevant units at Headquarters (HQs) and Administrative Centres in Manila and Panama, the successful candidate will be accountable and responsible for managing, monitoring and administering the financial, budget, treasury, human resources, procurement/logistics and information and communications technology (ICT) activities in the mission and its sub-offices.

Core Functions / Responsibilities:

1. Plan and monitor the financial management of all activities of the mission.Supervise/coordinate the preparation of financial reports, donor reports and budgets. Provide oversight of financial expenditures and undertake financial analysis of projects in the mission.
2. Ensure implementation of and adherence to internal controls to prevent fraud and mismanagement. Maintain and further strengthen appropriate internal controls and development and implementation of relevant operational control systems,
3. Coordinate and oversee day-to-day administrative, finance, human resources, procurement/logistics, ICT and other administrative activities in the Mission and its sub-offices.
4. Support and provide guidance to staff in matters related to IOM's administrative questions, local institutions, internal regulations and human resources issues with a view to enhance their knowledge for the smooth running of the mission's operations. Liaise with relevant units in HQs, Administrative Centres and the ROAP to obtain/forward information and coordinate activities.

5. Supervise Human Resources, Finance, Procurement, Logistics, Common Service and information Communication Technology (ICT) Units in line with the Organization's policies and procedures. Provide support and on the job training in administration/finance.

6. Regularly provide the CoM with financial updates on the status of the IOM country programme resources and future outlook, reporting deadlines, budgetary allocations, and forward planning.

7. Participate in the senior management team in the development and implementation of short and long-term management objectives and goals. Liaise with Project Managers regarding funding levels of ongoing activities and estimated funds coming in through foreseen future activities.

8. Represent the Organization at relevant high-level inter-agency meetings as required. Maintain liaison with governmental, intergovernmental, and other partner entities, with a view of ensuring smooth implementation of IOM operations at all levels

9. Liaise with donors in regard to new, ongoing or completed projects as required.

10. Provide support to the CoM and Project Managers in answering any queries raised regarding the correct allocation of programme funds and providing any requisite documentation including for auditing purposes.

11. Monitor, assess and evaluate the administrative and financial aspects of programme activities of the mission.

12. Oversee the maintenance of the mission's office premises, equipment, vehicles and supplies.

13. Undertake duty travel to provide administrative support to the sub-offices and resolve problem/issues as requested by the CoM and/or project managers.

14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

· Master's degree in Commerce, Business Administration, or related discipline with an accounting or financial orientation from an accredited academic institution with seven years of relevant professional experience; or

· University degree in the above fields with nine years of relevant professional experience;

· Professional certification as chartered accountant or certified public accountant is required.

Experience

· Management experience at the international level, accompanied by background in finance, accounting and budgeting as well as experience in human resources management required;

· Field experience a plus, including in liaising with governmental and diplomatic authorities as well as international institutions;

· Knowledge of International Public Sector Accounting Standards (IPSAS) and SAP highly desirable;

· Knowledge of IOM/UN accounting systems, software, and procedures a distinct advantage.

Skills

· High level of computer literacy, in particular, experience in computerized accounting systems and software.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of Farsi (Dari), Pashto, French and/or Spanish is an advantage.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

· Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

· Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

· Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 3

· Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

· Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

· Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

· Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

· Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

· Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential. • Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

· Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.