VACANCY NOTICE
Senior PSP Assistant (GSCC) UNOPS LICA-5,
Head of Service, Private Sector Partnerships Services (PSP), Division of External Relations (DER), UNHCR Copenhagen
Title: Senior PSP Assistant (GSCC)
Vacancy No: CPH/VN/2021/14
Duty Station: Copenhagen, Denmark
Duration: April– 31 December 2021 (with a possibility of extension)
Contract Type: UNOPS LICA-5 (Local Individual Contractor Agreement)
Posting date: 18 March 2021
Closing date: 05 April 2021**
Under the overall guidance/supervision of the Head of Service, the Senior PSP Assistant (GSCC) performs income recording and general administrative functions.
In particular, the Senior PSP Assistant (GSCC) will support the global PSP focal points by ensuring that the recording and tracking of contributions (cash and in-kind) is timely and accurate, while following up regularly to ensure that each contribution adheres to proper procedure. Income recording procedures regularly evolve and all staff must be flexible to adapt to and learn new rules.
The incumbent is under the direct supervision of the Senior Finance Associate. For both income recording and general administrative functions, s/he interacts with the rest of PSP and thus has regular exchanges with other staff in the PSP network. S/he also liaises directly with Bureaux Desk Officers, Programme Associates, Finance, Treasury and Budget Sections. Externally, the incumbent will have contacts with PSP's working level counterparts in the UNHCR branch offices dealing with PSP issues, as well as with national associations regarding income recording and some reporting issues.
Purpose and Scope of Assignment:
The position will be part of UNHCR’s Head of Service (PSP) in Copenhagen and it formally reports to the Senior Finance Associate. The tasks of the Senior PSP Assistant will be the following:
Duties and Responsibilities
· Assist in setting up and updating standard tracking forms on contributions, contract mapping, reporting requirements and other financial data.
· Assist in analyzing donor earmarking to accurately reflect donor intention for the use of the funds (including references to specific groups of beneficiaries, regional/country/sectoral earmarking, etc.) and donor conditions (such as reporting requirements, funding period, payment, etc.) in the Contribution Detail (CD) report, as well as ensuring adherence to the recording/financial procedures and policies and, in this context, obtain and analyze chart fields.
· Verify accuracy and completeness of supporting documents related to a particular contribution.
· Liaise, as necessary, with Finance, Treasury, DRRM Funding Analysis Unit and relevant PSP focal points.
· Where appropriate, prepare and dispatch thank you letter to the donor.
· Where appropriate, issue cash flash.
· Record the donor's contribution in MSRP (EPM) within the expected timeframe.
· In both Livelink and hard copy, set up filing system of all donors under the incumbent's defined area of responsibility and maintain regularly to ensure all relevant documentation (i.e. CDs and supporting documents) are available for audit review, and update multiple tables.
· Ensure effective and efficient communication with branch offices and/or national associations on income-related issues.
· Draft routine correspondence as required, on general administrative or specialized tasks which may be of a confidential nature within the assigned area of responsibility.
· Assist the Service with event planning and preparation and assist with travel and visa arrangements.
· Assist staff members from the field and HQs with primary advice on income related and administrative issues and provide orientation towards the appropriate HQ or field unit as required.
· Undertake any other income-related and/or admin tasks as required by the Service.
Monitoring and Progress Controls
· Contributions (cash and in-kind) from private sector donors are promptly and accurately recorded, representing donor intents.
· Contributions are tracked with a view to monitoring payment and allocation of funds, monitoring of expenditures of funds, and to ensure reporting deadlines and requirements are met.
· The line manager and other PSP focal points receive relevant information related to contribution recording.
· Administrative support is provided within PSP Global Service Center Copenhagen (GSCC) and to the wider PSP network.
a. Education
· Completion of the Secondary Education with post-secondary certificate/training in Business administration or a related field.
b. Work Experience
· Minimum 2 years (or one year with a university degree) of previous job experience relevant to the functions.
· Knowledge of UN (specifically UNHCR) procedures is an added advantage
· Excellent knowledge of MS Office Suite (in particular Excel) and ERP systems
· Statistical and mathematical competencies or accounting skills.
· Excellent knowledge of English
The successful candidate will be based in Copenhagen, Denmark.
This position is up to the end of the year with a possibility of extension. It is a full-time role (40 hours per week).
This vacancy is archived.