Back Senior Project Assistant (Education for Health and Wellbeing)_Johannesburg

OVERVIEW

Parent Sector : Education Sector (ED)

Duty Station: Johannesburg

Job Family: Education

Type of contract : Non Staff

Level : Level 1

Duration of contract : 1 year

Recruitment open to : Internal and external candidates

Application Deadline (Midnight Paris Time) : 09-AUG-2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

Only candidates who are entitled to work in South of Africa may apply to this position.

(Duration of contract: one (1) year, with possibility of extension subject to availability of funds and satisfactory performance).

OVERVIEW OF THE FUNCTIONS OF THE POST

This position is under the overall authority of the Director of the Regional Office for Southern Africa and the direct supervision of the Regional Advisor for Education for Health and Well-Being. The incumbent will be responsible for providing programme and administrative support and contribute to the effective, planning, implementation and monitoring of UNESCO’s work in the Education for Health and Well-being (EHW) Unit. Specifically, s/he will be responsible for providing support to the “Our Rights, Our Lives, Our Future (O3)” and the “Our Rights, Our Lives, Our Future (O3 Plus)” programmes in East and Southern Africa (ESA) countries.

The incumbent will work in close collaboration with the Johannesburg Project Office as well as the team in the UNESCO Regional Office in Harare (Zimbabwe), for effective achievement of results, anticipating and contributing to resolving complex programme/project-related issues and information delivery. The incumbent is expected to exercise full compliance with UNESCO programming, financial, procurement and administrative regulations, rules, policies and strategies as well as implementation of the effective internal control systems, working with the team in UNESCO Harare Office.

Long Description

Programme Administrative Project Implementation and Administrative Support (Regional)

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans.
• Provide substantive project support for the implementation and assessment of the O3 and O3 Plus projects.
• Support the preparation of annual work plans and the develop of progress reports.
• Produce concept notes for different project activities, ensuring project objectives are met.
• Support the development of terms of reference for the different project assignments/consultancies.
• Review consultants’ work ensuring deliverables of high quality are submitted timely.​​​​​​​

  Long Description

  • Attend, observe and participate in strategic programmatic meetings with internal and external partners.
  • Coordinate and prepare documents necessary for the launch of procurement processes and draft contact terms of reference.
  • Initiate payment requests upon satisfactory completion and/or delivery of goods or services.
  • Provide support on all administrative matters concerning the project including travel plans, travel authorization, monitoring of travel budgets, hiring of consultants liaising with appropriate units.
  • Provide support to administrative and logistical arrangements for all meetings, workshops and courses in connection with the projects.
  • Support programme staff with preparation of documents that may be needed for meetings, training and conferences ensuring external participants have requisite information and documents.
  • Reconcile and acquittal of funds made available to support project workshops, seminars or meetings to ensure proper and effective utilization in pursuit of expected results.

    Long Description

    • Provide support in facilitation of written and oral assessments during recruitment processes for the O3 and O3 Plus programmes. Responsible for meeting scheduling for programme staff, identification of locations and venues and keeping a record of all meeting proceedings.
    • Assist with drafting out-going correspondence for the programme team.
    • Establish and maintain a soft copy (e-filing) and hard copy filing systems to record all paper work associated with the projects’ financial and administrative actions, for a complete and accurate audit trail.

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      Project and administrative support (South Africa)

      • Support the formulation/development, coordination and execution of project activities to ensure timely delivery.
      • Provide support to the projects in South Africa including programme planning and strategic activities.
      • Provide technical assistance interventions in support of project implementation in South Africa.