Back Senior Programme Assistant, Podgorica, Montenegro

Issued by: OSCE Mission to Montenegro

Vacancy number: VNMNGG00199

Vacancy type: Local Contracted

Field of expertise: Democratization

Grade: G6

Number of posts: 1

Duty station: Podgorica

Date of issue: 7 December 2020

Deadline for application: 31 January 2021 - 23: 59 Central European Time (CET/CEST)

Date of entry on duty: 1 February 2021

Background

OSCE Mission to Montenegro is seeking for highly qualified, motivated and experienced candidates for the position of Senior Programme Assistant (G6) at the Democratization Programme.

Tasks and Responsibilities

Under the direct supervision of the Democratization Programme Manager and the overall guidance of the Deputy Head of Mission, the incumbent is the main IRMA focal point for the Programme and is responsible for the inception and implementation of the Mission's activities in the areas of Roma and vulnerable groups, including cross-programmatic activities such as domestic violence. The duties of the incumbent include drafting strategies, developing, organizing, implementing and evaluating projects and reporting on them as well as analysing and reporting on relevant issues.

1. Programme Support

(a) Assists in drafting project documents, especially in relation to Roma issues and cross-programmatic activities, project progress and self-evaluation reports;

b) Implements project's tasks and activities in relation to Roma and as needed;

(c) Arranges local and international expertise by identifying relevant experts/consultants and/or relevant NGOs for the activities under his/her responsibility, liaises with them, agrees over the Terms of Reference and travel dates; makes the required arrangements, cooperates and gives recommendations during the visits;

(d) Assists in drafting reports and inputs required by the Programme Manager (PM) and the Mission Senior Management;

(e) Provides inputs for weekly, monthly, activity and annual reports;

(f) Conducts background research and analytical overview of developments in areas relevant to the democratization programme, in particular in the area of Roma, using a variety of information sources;

(g) Follows on-site visits, provides support in identifying programmatic goals and objectives consistent with the Mission's mandate;

(h) Organises, coordinates and facilitates experts meetings, conferences, specialised trainings, roundtables, workshops and seminars with domestic and international counterparts;

(i) Under the guidance of the PM, maintains efficient communication with relevant governmental, non-governmental and international stakeholders;

(j) Participates in regional initiatives, as needed.

2. Administrative Support

(k) Acts as IRMA System focal point for the Programme: prepares Purchase Requests to be submitted to the Chief of Fund Administration Unit and the PM for approval; follows up on procurement related issues and payments with the Fund Administration Unit colleagues; runs project and expenditure reports;

(l) Ensures prompt and accurate preparation of all administrative and logistic documents related to entrusted activities, including scanning and filing as appropriate;

m) Drafts meeting minutes and reports from attended events;

(n) Assists the PM when interfacing with relevant stakeholders to ensure effective communication and provides interpretation as needed;

(o) Drafts and maintains official correspondence in both English and the local language, and translates requested information/documents

3. Other duties as assigned

(p) Perform other relevant work as required.

Necessary Qualifications

• Completion of secondary education supplemented by formal courses in Political Science, Business Administration, Management or other related fields.
• Minimum six years of the relevant work experience in project administration and implementation related work preferably with another international organisation or government agency in the area of democratic reform;
• Thorough awareness of current political situation, gender mainstreaming and democratic reform in Montenegro;
• Experience in analytical, problem-solving and organisational activities;
• Ability to conduct research and collect information from a variety of sources, using different methods;
• Experience in providing administrative and logistical support;
• Computer literate with practical experience with Microsoft applications;
• Excellent written and oral communication skills in English and local language;
• Ability to work with people of different nationalities, religions and cultural backgrounds;
• Demonstrated gender awareness and sensitivity, and ability to integrate a gender perspective into tasks;
• Holding valid driving licence.

Remuneration Package

Monthly remuneration, subject to social security deductions, is EUR 1,463.50. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How To Apply

For more details please visit the OSCE website employment section at //www.osce.org/employment/">http: //www.osce.org/employment/. All qualified applicants are strongly encouraged to apply online, using the OSCE online application link.

This position is open to citizens and permanent residents of Montenegro only.

Please note that applications received after the deadline, submitted in different formats than the OSCE Application Form or in other languages than the English language will not be considered.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious, ethnic and social backgrounds to apply to become a part of the organization.

The OSCE retains the discretion to re-advertise the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

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