ROLE PURPOSE: The SPM is one of the senior leadership positions in Save the Children’s Rakhine office. The SPM works under the overall supervision of the Head of Area Office (HAO) Rakhine State, but the SPM is expected to liaise with a wide range of people inside and outside of Save the Children.
The SPM will support the HAO in all aspects of programme management and development as well as in representating SCI as delegated. The SPM ensures the successful implementation of Save the Children International’s (SCI) portfolio of grants in Rakhine State, Myanmar through the support to the Programme Managers (PMs) and their teams. The post holder will play a key role in grants and programme management, ensuring timely, efficient and high quality implementation of the awards portfolio in Rakhine State. **
The post holder will notably encourage and ensure close collaboration among teams who work on multi-sector grants. This will also involve pro-active collaboration with the Sector Leds, Head of Programmes and Advisors who are based in Yangon.
KEY AREAS OF ACCOUNTABILITY :
Grant Management
Guide the Programme Managers (PMs) and their teams to ensure the effective management of ongoing projects in Rakhine. In particular the SPM will provide support to the PMs and the Yangon-based Heads of Programmes (HOPs) with the following:
· Organise and document monthly award reviews ensuring that all Rakhine relevant awards are reviewed every 2 months
· Ensure that workplans are implemented, challenges identified and corrective actions taken.
· Verify that APUs/ IPTTs and other relevant project management documents are updated and reviewed monthly. Coordinate with the Head of MEAL to facilitate integration between APU and IPTT and avoid multiplication of tasks before PMM / PRIME tools are rolled-out at CO level.
· Coordinate among teams to ensure that procurement plans are developed and regularly reviewed for all programmes in Rakhine. Based on current COVID-19 restrictions, support programme and support teams in Sittwe to ensure distributions to communities (IEC, kits, etc.) are planned ahead and well coordinated to avoid delays and reduce stocks in warehouse
· Make sure that Rakhine Program budgets are spent according to plans and in line with phased budgets that are up to date and reflect realistic spend estimates, necessary changes are raised in a timely manner to HoP, Awards and Donor.
· Review the draft reports produced by Program Managers/PCs for defined higher risk and multi- sector grants.
· Ensure multi-sectoral programmes are effectively coordinated and efficiently implemented. The SPM will ensure coordination mechanisms between sectors are in place for frequent communication and joint planning and reporting.
· With support from the HOPs and Sector Leads, and when needed in collaboration with Sectors/Clusters, ensure program activities in Rakhine are compliant with Save the Children and local regulations, norms and standards.
Programme development, program quality and partnerships
· Proactively identify opportunities to expand the Rakhine programme including the identification of suitable local partners.
· Support the HAO to identify the partners, ensure high level of coordination and collaboration with all partners, together with programme leads and identify and assess capacity strengthening needs: program management, organizational development (OD), etc., ensuring partners’ support units are compliant with SCI and donor requirements.
· Ensure that budgets and workplans of new proposals are realistic and meet the needs of the Rakhine Regional Office.
· As focal person for proposal development in Rakhine, the SPM will ensure programs and operations, including HAO, are involved in the preparation and approval of new budgets.
Team Management and development
· Lead to programme teams by being supportive and encouraging and leading by example
· Conduct at least monthly Program Meetings to ensure coordinated and integrated programming.
· Conduct the Development to Perform (DtP) reviews for all direct reports together with the Technical Line Manager in the CO
· Support Regional Human Resources and HAO in reviewing and adapting the program team structure, based on funding, programmatic needs and other considerations in order to constantly ensure a fit- for-purpose and cost efficient structure.
· Ensure the recruitment, training and promotion of field-based program staff as appropriate and ensure availability of appropriate professional development opportunities.
Representation
· As delegated by the Head of Area Office
MEAL and Accountability
· Work closely with the Yangon MEAL team and Rakhine Program team to ensure that programming in Rakhine is evidence based and that MEAL plans are in place and are being followed.
· Supervise and support the Rakhine MEAL team
· Undertake regular field visits to implementation sites and report findings to PMs, Sector Leads, HOPs and Advisors as required
· Support documentation of lessons learned and best practices for adaptative programming and to inform new programme development in Rakhine and other regions
General
· Deliver high quality results in line with the terms of reference, in a way which maintains the reputation of SC.
· Engage in emergency responses when required
Child Safeguarding Responsibilities
Ensure that your staff is providing all beneficiaries of your programme with ongoing, age-appropriate verbal or written information in relevant languages about Save the Children’s Child Safeguarding Policy and Code of Conduct.
QUALIFICATIONS
Bachelor’s degree in management, development studies or other relevant studies
EXPERIENCE AND SKILLS
· At least 5 years’ experience in project cycle management as a team leader
· Budget and grant management experience, preferably managing multiple funding sources across a multi-sector program (including experience of managing major institutional donors for development as well as humanitarian aid)
· Experience in supporting or managing a team of programme managers from different backgrounds
· A proven track record in developing and securing funding for programs.
· Experience in developing programmes and working with local partners is an advantage
· Experience in the use of MEAL tools and analysis of programme monitoring data.
· Knowledge of international humanitarian and development systems, institutions and donors, and of procedures, accountability frameworks and best practices in grant management.
· Technical understanding in some or all of SCs thematic areas preferred
· Politically and culturally sensitive with qualities of patience, tact and diplomacy
· Strong written and spoken English, ability to prepare and edit donor reports in English.
· Fluent in spoken and written Myanmar with good editing skills
· Knowledge of any language spoken in the programme areas of SCI is an asset
· The capacity and willingness to be extremely flexible and accommodating in difficult and sometimes insecure working circumstances.
Commitment to the aims and principles of SC. In particular, a good understanding of the SC mandate and child focus and an ability to ensure this continues to underpin our support.agencies
This vacancy is archived.