Back Senior Officer

Requisition ID 33164 Office Country United Kingdom Office City London Division Office of the Chief Economist Full-Time/Part-Time​ Full Time Contract Type Short Term Contract Length 09 months Posting End Date 14/02/2023

Purpose of Job

The Senior Officer contributes to the smooth running of OCE by providing administrative, consultancy, and budget support to team members, interacting with colleagues Bank-wide, as well as external stakeholders.

Background

The Senior Officer provides administrative support to the whole team, including some or all of the following: maintaining OCE’s external website and researcher pages, travel arrangements and expense preparation, budget support, procurement, contracting, and meeting and event arrangement.

This role will involve dealing with the Chief Economist, two OCE Directors, and other colleagues within the team; other EBRD departments; and external stakeholders.

Accountabilities & Responsibilities

Administration:

• Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team and interfacing with other departments to ensure that follow-up action is taken
• Maintain OCE’s web page and OCE researcher pages
• Coordinate required facilities, catering and technical assistance for internal/external meetings/training sessions, including venue sourcing, as well as billing arrangements.
• Arrange elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses.
• Diary management – arranging internal and external meetings, conference calls and responding to meeting requests on behalf of the team
• Depending on RO may act as a visa coordinator for all the matters of visas including co-operation with the Foreign Ministry, all the visa support for travelling staff from HQ and locally foreign based staff.
• Uploading and disseminating new EBRD Working Papers and liaising with SSRN on external dissemination of these OCE products
• Arranging shipping of Transition Reports to RO and various roadshow destinations

  Consultancy and TC:

  • Manage the processing of consultant contracts, including organising of invoicing and payments, to ensure the process runs smoothly
  • Support preparation of TC (technical cooperation) donor funding requests and implementation of TC assignments

    Budget:

    📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

    ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Proactively manage and monitor the budget and review all charges to the team’s budget, as Budget Officer, to ensure the accuracy of all financial details and compliance with the Bank’s procedures
    • Raising Purchase Orders and paying suppliers
    • Arranging cost recovery from visits from all Economists in OCE

      Reporting:

      Undertake internet-based research on both a planned and an ad hoc basis and complete internal and external document searches, to provide Managers with essential information for the production of reports

      Knowledge, Skills, Experience & Qualifications

      Academic Qualifications
      • A degree and/or equivalent business experience
      • A recognised secretarial or business qualification would be useful, but is not essential
      • Fluent English, with excellent written and oral communication skills
      • Knowledge of another language, both written and spoken, would be useful
      Experience/Knowledge

      • Excellent written and oral communication skills
      • Relevant experience in a similar role
      • Good level of numeracy Strong organisational, administrative and analytical skills
      • Self-motivated with the ability to work independently and to prioritise and schedule tasks
      • Attention to detail and eye for accuracy
      Technical Skills
      • Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
      • Proven skills to draft business correspondence and documents, summarise information in written narratives and presentations including textual, numeric and graphic/charts parts
      • Detailed knowledge of SAP
      

      What is it like to work at the EBRD?

      Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

      The EBRD environment provides you with:

      • Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
      • A working culture that embraces inclusion and celebrates diversity;
      • An environment that places sustainability, equality and digital transformation at the heart of what we do.

        Diversity is one of the Bank’s core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.