- Reports to: Project Manager
- Project reference: CEDRO 5 (00118152) and SE4S (00116354)
- Approved level: SC 7
- Source of Funding: European Union
The United Nations Development Programme (UNDP) in Lebanon, with funding from the European Union (EU), has initiated the CEDRO 5 project in partnership with the Association of Lebanese Industrialists (ALI), the Lebanon Green Building Council (LGBC), and the Internatioanal Renewable Energy Credits (I-REC) Institution.
- Assist in the preparation of relevant procurement documents (Request for Proposals, Request for Quotation, Contracts, Request for Payments, etc.) ensuring all supporting documents in accordance with UNDP requirements;
- Responsible for managing the logistics of project events (technical workshops, training sessions, stakeholder meetings, project review meetings, etc.)
- Maintain data bases and inventories of all project outputs and activities;
- Follow up on travel, shipment arrangements, transport, etc. for the project;
- Draft correspondence in English and/or Arabic, and follow up on correspondence,
- Assist in the preparation of workshop and meeting agendas and assist in collecting material for meetings and conferences,
- Consolidate quarterly progress reports by providing substantial inputs.
- Support the project manager in preparing donor reports regularly on activities, outputs and outcomes as per UNDP rules and regulations and ensure that gender dimensions are highlighted in all products;
- Monitors leave and absences of project staff
- Maintain a monitoring and evaluation database for the two project based on information collected from the respective project teams
- Perform additional tasks, within the administrative scope of work and as required by the Project Manager.
- Full compliance of project activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system;
- Assist in the preparation of project work plans in collaboration with the project partners while ensuring the financial budgets are maintained and in line with donor requirements
- Understand the legal requirements of the donor to ensure that project expenditures meet the donor eligibility criteria
- Creation of requisitions in Atlas for the projects, registration of goods reception in Atlas.
- Preparation and updating of project budget and maintenance on ATLAS, including timely corrective actions on budget check errors, matching exceptions, unapproved or unprocessed vouchers/RDPs, incorrect supporting documents, etc.;
- Compilation of supporting documents for POs/contracts and preparation of requests for direct payments in line with the UNDP internal control procedures;
- Financial reporting and provision of required supporting documentation in line with donor requirements and UNDP;
- Ensuring that project budget lines and amounts are maintained and flag any risks or issues related to the financial management of the project.
- Highly motivated, pleasant character with good team work spirit,
- Excellent interpersonal and communication skills,
- Systematic, organized, proactive, motivated and meticulous (good planning skills)
- Can multitask
- Bachelor’s or Master's Degree in finance, Business Administration, Business management, accounting or related field.
- Bachelor’s degree with minimum of 4 years of experience, or Master’s Degree with 2 years of experience.
- Previous experience with the UN, the EU or other international organization is an asset.
- Experience in finance and accounting is required
- Fluency in both spoken and written English and Arabic. French is a plus.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
UNDP strongly encourages qualified female applicants for this position.
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Contract Duration: 1 year with possibility of extension