Back Security Co-Ordinator

Job Title: Security Co-Ordinator
Responsible to: Associate Director - Operations
Administratively Responsible for: Admin Drivers / Fleet
Liaises with: Country Representative, Program Director, Project Director – EpiC vaccine, Program Teams, Human Resource, External partners, suppliers, vendors.

FHI 360 is a global development organization with a rigorous, evidence-based approach. Our professional staff includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from over 60 offices with 4,400 staff in the U.S. and around the world. Our commitment to partnerships at every level and our multidisciplinary approach enable us to have a lasting impact on the individuals, communities, and countries we serve–improving lives for millions. FHI 360 is seeking qualified individuals for the following positions:

BASIC FUNCTION: Responsible for the overall management and implementation of the organization’s security policies at the country level. Support Country or Regional Security Manager to develop and manage the organization’s safety and security strategy and policies to ensure high performance of project/portfolio implementation. Work across existing and new programs in assigned geographic area. Conduct training on site for staff and facilitate development and implementation of country security management plans.

ESSENTIAL JOB FUNCTIONS: DUTIES AND RESPONSIBILITIES:
• Conduct threat and risk assessments of the environment and provide recommendations for context specific security management requirements to management.
• Produce, roll out and maintain updated security management planning policies for field staff, ensuring compliance to the organization’s global safety and security standards.
• Establish and ensure that all security management components including incident reporting and trend analysis inform program design, implementation, staff movement, and contingency responses.
• Construct a communications infrastructure for the site and/or project.
• Work both internally and externally to ensure the organization’s mission and work in the Country Office is known and accepted.
• Identify, establish, and manage context appropriate approaches to assure facilities are secure.
• Compile and submit security reports that track incidents and trends within the country. Submit daily security updates as needed.
• Ensure all incidents and accidents are followed up with a written report.
• Assist the field offices in developing and overseeing the day-to-day conduct of office security program, ensuring adequate responses to security incidents both natural and man-made.
• Provide technical security advice to the Country Representative and SMT on the existing and any new potential offices including site selection and establishment of effective physical and procedural security measures.
• Conduct security risk assessments for program expansion areas.
• Manage physical security, fire safety and office evacuation drills periodically.
• Conduct Hotel assessments in liaison with travel office for a safety and security approval process
• Establish a network with other key security players for information sharing and joint lobbying on security matters where possible.
• Attend security meetings such as INSO, OSAC, UNDSS, INGO forum etc.
• Conduct onsite training for staff in the field of safety including personal safety, emergency evacuations, travel safety, relocation and evacuation
• Work with program staff in seeking security clearance for asset movements to operational areas
• Supervise and regularly appraise security contractors and Guard Companies as per agreement ensuring that all company policies and practices related to these are adhered to.
• Provide advance security advice, security briefing to staff and visitors entering Country Office, ensure plans for tracking arrival, departure, and accommodation.
• Draft security advisories with advice on mitigation for circulation by the Country Representative or designee and general situation, specific incidents, and periods of heightened threat.
• Conduct periodic briefing to Coordinators/Managers and all staff keeping them up-dated on security developments and/or risks that may affect the organization’s operations and make recommendations to minimize risks.
• Serve as the part of the security unit, coordinator emergency/staff incidents involving staff and assets, inform the Security Manager & Country Representative and recommend response actions.
• Maintain and periodically test the security tree for the offices in Country Office covered
• Organize safety & security awareness, fire and life safety training for all staff
• Maintain and/or create a travel management system to track the location and contact information for all visiting staff and consultants.
• Head the Crisis Response Team (CRT) for the country office.
• Security Focal point for in country NGO Development Council
• Plan for both security and medical evacuation for all locations and develop evacuation plan including roles, relocated staff, collection points, routes etc.
• Manage/Co-ordinate fleet, fleet personnel's (drivers) ensuring a daily update on day-to-day task
• Supervise fleet, ensuring proper coordination of fleet & security

REQUIRED EXPERIENCE/SKILLS:
• Understanding of principles and code of conduct associated with a specific sector and/or sub-sector of work such as, development, humanitarian, etc. linked to INGO contexts.
• Advanced level of knowledge of communications technology,
• Ability to gain a precise understanding of the various local, regional, country and international policies, operational positions and interactions, providing clear dynamic briefings and analysis of given and unfolding security and political situations when they occur.
• Strong assessment, evaluation, analysis, and strategic planning skills.
• Demonstrated ability to manage and work under stressful conditions.
• Understanding of the political, contextual, and ethical issues in assigned areas.
• Excellent oral and written communication skills both in English & Pidgin
• Must be able to read, write, and speak fluent English.

MINIMUM RECRUITMENT STANDARDS:

• Diploma or higher in criminology, criminal justice, emergency management, or related field
• Typically requires 3-5 years’ experience designing and coordinating security for international organizations working in high-risk contexts; multiple geographic locations preferred
• Substantial and documented, prior experience as a trainer and training skills – the ability to develop, implement, facilitate, and impart learning to a wide range of audiences.
• High level of experience, ready to learn developing security related technical tools guidelines and systems as well as able to work under minimal supervision
• Prior work experience in a non-governmental organization (NGO), government agency, or private company of progressive program management experience in humanitarian assistance or related industry experience in a relevant technical area.
TYPICAL PHYSICAL DEMANDS
• Typical office environment.
• Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
• Ability to sit and stand for extended periods of time.
• Ability to lift 15-25 kgs.

LOCATION OF EMPLOYMENT:
Port Moresby: Papua New Guinea

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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