The International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.
The Programme Management Department (PMD), under the leadership of an Associate Vice-President, is responsible for the overall programme of loans and grants of the Fund and is composed of five regional divisions and an Operational Policy and Results Division.
The Regional Office Administration and Resource Analyst (ROR) position is located in an IFAD Regional Office (RO) and reports directly to the respective Regional Director (RD).
The Regional Office Administration and Resource Analyst (ROR) is responsible for day-to-day management of administrative activities pertaining to the RO and workflows at divisional level including business support, resource management and planning.
S/he executes and manages processes and transactions ensuring efficient and high quality and accuracy of work to enhance the smooth running of the Division in the RO, IFAD Country Offices (ICOs) and Multi-country Offices (MCOs) and its workflow and management of information. S/he provides technical guidance and support to the Regional Office Assistant (ROA), the Country Programme Assistant (CPA) and/or Country Administrative Assistant (AA) in the region in the defined areas, collaborates closely with staff at IFAD HQ collating information and data to ensure consistency, cohesion and synergy in administrative and programme related matters.
1. RESOURCE MANAGEMENT AND PLANNING: The ROR is responsible for ensuring efficient day-to-day handling of financial and non-financial resources pertaining to divisional staff in the region through corporate IT tools and systems ensuring practices follow established regulations, rules and procedures. S/he works collaboratively with IFAD HQ. Responsibilities may include:
2. MONITORING OF DIVISIONAL OUTPUTS AND ACTIVITIES: The Regional Office Administration and Resource Analyst ensures on behalf of the Regional Director timely submissions of reports, correspondence and documentation within stipulated deadlines, as well as adherence to corporate standards and processes. Accountabilities include but are not limited to:
3. REGIONAL OFFICE ADMINISTRATION AND BUSINESS SUPPORT: The ROR supports the Regional Director in the coordination of the front office workflow and administration, demonstrating good judgment with a sense of priorities and effective sequencing of activities or events ensuring integrity and adherence to established rules and procedures. Accountibilities include but are not limited to:
4. DIVISIONAL COMMUNICATIONS AND INFORMATION MANAGEMENT: The ROR fully manages the communication and workflow of the regional office to ensure the effectiveness, efficiency and timeliness of office operations and outputs.
5. MANAGERIAL FUNCTIONS: The ROR is accountable for integrity, transparency, and equity in the personal use of assigned IFAD resources, including equipment, supplies and, as applicable, staff supervised.
Technical analysis and synthesis of information and data, creates the foundation for IFAD’s decision-making processes. The ROR is accountable for applying a broad range of specialized administrative and financial/budgeting rules and procedures in the coordination of administrative support to the organization unit served. Initiating, monitoring and ensuring provision of administrative services allows the professional staff of the organization to focus on substantive core work. This may include supervisory responsibilities with accountability for the work of administrative assistants, temporary and/or contract staff. He/She contributes to upholding of the RO reputation by showcasing IFAD's capacity for successful programme delivery, which enhances IFAD's recognition as a reliable development partner. The key results have an impact on the efficiency of the MCOs and ICOs. Accurate analysis and presentation of information, thoroughly researched and fully documented work strengthens the capacity of the RO and facilitates subsequent action by the supervisors. Incumbent’s own initiative is decisive in results of work and timely finalization.
The ROR represents the supervisor in initiating, following up on and resolving issues pertaining to administrative services and management of resources. Internally, the incumbent collaborates with various divisions to ensure efficient execution of divisional budget and other relevant work programme in coordination with PMD Front Office. The incumbent ensures, form and maintain collaborative working relationships with counterparts and other relevant partners in the country, including government agencies and UN agencies, to contribute to information and knowledge sharing. External contacts may include counterparts in international organizations, bi-lateral and multi-lateral institutions and national governments to organize meetings and events. Communications involve the exchange of information across the Fund at the various levels and externally to governing body representatives.
Organizational Competencies - Level 1
Education:
Education includes Advanced university degree from an accredited institution listed on https://whed.net/home.php in accounting, business administration, development, economics, finance, international relations or related field is required (*).
(*) Note: For internal candidates, this requirement will be assessed in line with the provisions set forth in the IFAD’s Human Resources Implementing Procedures.
Work experience:
Languages:
Skills:
Job role specific
In the interest of making most cost effective use of funds and resources, we are only able to respond to applicants who are short-listed for interview. Candidates who do not receive any feedback within three months should consider their application unsuccessful.
Applicants for vacancies in the National Professional Officer (NPO) category should be nationals of the country in which the position is located (Cote d'Ivoire).
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This vacancy is archived.