Position Summary

The RAO is responsible for providing high quality, flexible and effective programme administrative support to missions. He/she closely cooperates with the regional desks (Desk Officers, Junior Desk Officers) and with all country programmes and HQ support departments, especially Finance, HR, IT and logistics department.

Duties & Responsibilities:

ADMIN AND PROGRAMME SUPPORT

  • Meeting arrangements (venue, catering, technical support)
  • Supports internal coordination- scheduling and writing minutes of regional meetings, coordinating inputs to weekly standards, etc
  • Contracts (approval, signature, payment/follow up)
  • Ensures project documentation is archived fully, correctly and on time, communicates with staff on missions to address gaps
  • Provides support during the preparation of a concept note or project proposal process;
  • Reports to Fundraising Department
  • Helps maintain the databases and calendar of key events related to ongoing projects and proposals
  • Organizes study visits/trainings/other events in the Czech Republic: agenda, transportation, contracts, venue, catering, invitations, accompanying, feedback, leassons-learned
  • Unify and maintain the folders for archiving hardcopies at HQ (with documents without unique numbers, e.g. boarding passes, timesheets, reports to the donors

Support to expatriate staff and Human Resources

  • Onboarding – supports DO in introduction to PIN, CP, procedures, tools, systems
  • Delivers practical trainings on: SharePoint, ELO, intranet, HQ structure
  • Updates organigrams
  • Checks fulfilment of e-learning requirements
  • Shares relevant webinars and resources with CP staff.
  • Collaborates with DO on website updates and beneficiary counts
  • Provides inputs to annual reports
  • Coordinates translation and fact checking of press releases,
  • Supports logistics of journalist visits

Suitable candidates for this position should possess:

  • At least 1-years’ experience in administration
  • Working within a humanitarian and/or development organization would be an advantage;
  • Organizational and problem-solving skills;
  • Excellent communication skills, including fluent spoken and written English, including exceptional report writing and editing skills.
  • Basic knowledge of Excel

PIN offers:

  • Working environment in a well-established and growing humanitarian organization
  • Capacity development
  • 25 days of paid leave annually
  • Sick days, home office upon agreement with manager
  • Offices in the city center

This vacancy is archived.

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