- Provide support to regular interaction with HR Focal Points in Country Offices on consolidated region-wide operationalization of recruitment strategies and plans.
- In collaboration with hiring managers in Country Offices, support the elaboration of recruitment strategies for each recruitment case.
- Ensure full compliance of HR activities with UN Rules & Regulations, UNDP policies, procedures and guidelines.
- Promote equity, transparency and consistency in the interpretation, determination, implementation and administration of HR recruitment policies, procedures and guidelines applicable to personnel.
- Support delivery of a high quality, timely and accurate recruitment service to enhance client understanding and confidence in GSSU HR as a credible HR service provider.
- Ensure accurate data management in Atlas.
- Contribute to the elaboration and maintenance of SOPs on candidate roster management for local/regional job vacancies and encourage the use of rosters for fast-track recruitments.
- In close cooperation with country offices, organize periodic calls for rosters for selected levels and typologies of expertise.
- Implementation of recruitment processes including drafting terms of reference, provision of input to the grading/validation of terms of reference, vacancy announcements, screening of applicants, evaluation of candidate applications, gathering of candidate references, support to the organization of interview panels, finalization of candidate selection/approvals, and handover of completed recruitment cases to the GSSU Benefits & Entitlements Team for hiring, onboarding and contract management.
- Manage communication with candidates as it relates to the outcome of their applications
- Input and tracking of all transactions related to recruitment processes.
- Contribute to the production of insightful recruitment analytics reports with regards to critical vacancies, taking into account UNDP’s corporate priorities of gender parity and workforce diversity.
- Maintenance and update of recruitment measurements and tracking systems.
- Maintenance and update of candidate rosters.
- Support Team members to meet the goals of the Team and GSSU RSC.
- Provide advice of the reduction of costs of operations and related costs to clients and partners. Assist Country Offices with the validation and timely recovery of charges related to recruitment services provided to projects and/or other UN Agencies
- HR knowledge management distribution/ system contains accurate and comprehensive coverage of Recruitment, Selection and Placement matters.
- Identify the need for new and/or modified policies and practices and initiate or propose actions required. Actively liaise with relevant UNDP/UN entities to seek policy clarifications and/or identify agreed solutions.
- Conduct periodic training courses on local recruitments for Country Offices and the Regional Hub.
- Enable and empower the team through access to GSSU HR knowledge base and by sharing own knowledge.
- Regularly analyze the typology of job profiles required for projects at the Country Office level.
- Continuous learning and development for HR staff by pursuing own development and acquire new knowledge with HR best practices.
- Ability to make new and useful ideas work,
- Level 3: Adapts deliverables to meet client needs
- Ability to persuade others to follow,
- Level 4: Generates commitment, excitement and excellence in others
- Ability to improve performance and satisfaction,
- Level 3: Appropriately involves team in different stages of work and decision-making
Communication
- Ability to listen, adapt, persuade and transform,
- Level 3: Expresses information and views with adaptive reasoning and appreciation for complexity and variation
- Ability to get things done while exercising good judgement,
- Level 3: Takes responsibility for addressing critical situations and delivering core value
- Knowledge of recruitment and HR issues, procedures and principles, and the ability to apply them to strategic and/or practical solutions to secure and retain quality candidates
- Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
- Knowledge of HR management issues and principles and the ability to apply them to strategic and/or practical situations
- Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
- Ability to coordinate and deliver services in line with unit work plans and Service Level Agreements and standards of excellence in UNDP
- Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Learning & Development
- Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees
- Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
- Accurately accumulating information and its analysis; forecasting potential problems and planning; allowing for alternative, creative solutions and identifying most reasonable solutions
- Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
- Ability to manage and coordinate campaigns and people with inspiration. Believe in and promote diversity in the workplace and reshaping the workforce to meet need.
- Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
- Ability to capture, develop, share and effectively use information and knowledge
- Level 3: Implement & Manage: Exercises skills and knowledge independently, demonstrating ability to manage self and team responsibilities, in area of work
- Secondary Education with at least six (6) years relevant work experience, or Bachelors’ degree in Human Resources, Business or Public Administration, with relevant work experience of at least three (3) years.
- Specialized certification in HR is highly desirable.
- Minimum 3-6 years of relevant HR experience is required at the national or international level, including experience specifically in recruitment.
- Experience in other areas of human resources management, such as benefits and entitlements administration, is highly desirable.
- Familiarity with interpretation and application of UN/UNDP policies, rules and regulations is highly desirable.
- Experience in the usage of computers and MS Office packages (MS Word, Excel etc.). Demonstrated knowledge of integrated HR management systems would be an asset.
- Experience with talent acquisition software and platforms is meritorious.
- Fluency in English and in French (both written and verbal).
- Working knowledge of other UN language(s) would be an advantage.
- Familiarity with HR module in Oracle-based Enterprise Resources (ERP) is desirable.
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Contract Duration: 1 Year with possibility for extension