About Islamic Relief Worldwide Philippines:
Islamic Relief Worldwide (IRW) is an international relief and development organization founded in the UK in 1984 that envisages a caring world where people unite to respond to the suffering of others, empowering them to fulfil their potential. Working in over 34 countries, it promotes sustainable economic and social development by working with local communities to eradicate poverty, illiteracy and disease. IRW also responds to disasters and emergencies, helping people in crisis by providing them immediate support in rehabilitation.
Islamic Relief started operations in Philippines in 2013 in order to respond to Typhoon Yolanda in collaboration with the Government and UN/NGOs/private organizations. Over 39,000 Typhoon Haiyan affected families had been reached by providing access to livelihood opportunities, access to water, health and sanitation (WASH) and a decent house to live in accordance to Build Back Better design.
Islamic Relief moved its Country Office to Cotabato City (Mindanao) during 2017 to support the government in its efforts to help communities in case of disasters and provide support in government’s efforts to alleviate poverty and illiteracy in the region.
Islamic Relief Worldwide Philippines urgently looking to hire a PROGRAMME MANAGER.
REPORTING TO : Country Director/ Head of Programmes
JOB PURPOSE:
- To contribute in development and review of country strategic and business plan
- To represent Islamic Relief among BARMM/Central government, International and Institutional donors, I/NGOs and partners as and when required
- To lead/manage programme team in achieving country strategic and programmatic/project goals/objectives
- Quality/timely donor reporting and quality assurance in programme management and implementation
- Work closely with HR for staff induction, development, needs assessment, training and performance management
- To lead in programme development as per country strategic/business plan with special focus on economic development, DRR, peacebuilding and education
Context:
The position is within programme division Islamic Relief Philippines to provide overall direction and leadership to the programme team especially around economic empowerment, peacebuilding, DRR and education issues. The position requires strong understanding of national and international development discourses around UNSDG/Agenda 2030 and quality standards under CHS. The incumbent should also be able to link multi years managing experience of livelihoods/economic empowerment, DRR, peace building and education and shall have exposure to issues impacting marginalized communities in Mindanao region and beyond in Philippines and Globally.
Job Description:
The incumbent is responsible to fulfil his/ her roles and responsibilities in line with IR Philippines code of conduct, values and principles, and to report to his/her line-manager regularly on the basis of annually defined key performance indicators (KPIs). In order to perform its job responsibilities, incumbent is expected to spend 40% of its time in field and remaining 60% in country office.
Programme Management and quality assurance (at least 30% of time):
- Make key decisions in relation to the program Management, implementation, and offer solutions to problems that arise during the implementation of programs
- Ensure the program meets Islamic Relief Worldwide Quality Standards, CHS and international Codes of Conduct
- Ensure the programs are implemented and evaluated in a consultative and participative manner through regular field visits, project reviews and meetings with beneficiaries.
- Ensure the timely submission of high quality reports to HQ and donors, according to the appropriate guidelines
Program Development (at least 25% of time):
- Provide strategic direction to program division, to ensure it works towards Economic empowerment by reducing poverty in a sustainable manner and responds to emergencies effectively
- Take a lead role in the annual strategic planning process
- Design new programs and projects based on the Country Strategic and Emergency Preparedness Plan in close coordination with programme team and technical leads
- Proactively identify opportunities to build key stakeholder relationships, and take the initiative to follow up with necessary action
- With the help of Project managers/technical leads, develop timely and good quality donor proposals to expand the program, using a participatory approach involving all relevant stakeholders
Staff/team Management (at least 15% of time):
- Line manage programme team including programme coordinators/officers, Area programme managers, project managers, Technical leads.
- Motivate the program team and ensure they have clear objectives and receive meaningful feedback on their performance
- Facilitate team building process within Program team and across Islamic Relief Philippines and the wider organization
- Coordinate with HR team to ensure the short and long-term success of the program, including recruitment, staff development through annual appraisals, training need identification and analysis in close coordination with HR, security etc.
- Actively participate in the Country Management Team (CMT) meetings and decision making.
- Deputize Country Director/Head of Programmes as and when required
Budgetary responsibility (at least 20% of time):
- To lead and manage programme team to develop, finalise and closely monitor the program budget as per implementation plan.
- Work closely with the Finance Department to ensure effective financial and budgetary control of the programs, according to IRW’s policy and procedures
- Ensure corrective measures are taken to address over/under spends in the project budgets
Networking and Communication (at least 10% of time):
- Ensure visibility of program through quality reporting and contributing to IR webpages and annual reviews in close coordination with Communication team.
- Build relationships with donors, UN Clusters, Government agencies and other INGOs in Philippines
- Ensure regular and effective communications are maintained within the program, and with the Regional Desk at HQ
- Work with the Country Director to diversify the funding base through developing existing or new relationships with donors
Job Requirements:
Education:
- A Master’s degree or its equivalent in management, social science, international development, public administration, or any related field
Experience:
- 7 to 10 years experience of working with various International NGOs in Philippines/developing countries.
- An in depth understanding of national and international development issues particularly in relation to community development.
- Relevant experience in project development and developing proposals for a variety of donors including dealing with EC, ECHO, UN and DFID
- Experience of and commitment to participatory management and maintaining a supportive, open environment to ensure the learning and development of all staff.
- Experience of managing and mentoring of staff from various backgrounds and cultural settings.
- The position requires strong understanding of national and international development discourses around UNSDG/Agenda 2030, quality standards under CHS, familiarity with Sphere Standards, Do no harm policy, Red-Cross/Red-crescent Code of Conduct etc.
- Experience of working in Conflict/post conflict areas.
- Experience of developing links with INGOs, Government agencies, Institutional donors and other stakeholders.
Skills:
- Good interpersonal skills including the ability to listen, sensitivity to other peoples’ views and perspectives, and conflict resolution.
- Experience and excellent program development skills for donors like ECHO, DFID, SIDA etc
- Strategic leadership skills
- Good organisational skills and a practical knowledge of support service management
- The capacity to develop and maintain an understanding of and be sympathetic to the social, cultural and political context of the post
- Ability to represent, liaise and negotiate at different levels (national, provincial and local).
- Excellent communication skills
- Knowledge/familiarity/expertise in program areas: e.g. Economic Empowerment/Livelihoods, DRR, Peacebuilding and Education etc.
- An ability to work under pressure with limited support.
- Previous experience, Knowledge/familiarity with Mindanao region/country
- Excellent written and spoken English
- Good knowledge of Microsoft Word, Excel, PowerPoint, data analysis
Desirable
- Sympathy and commitment to Organisational values and ethos.
- PMD Pro, PRINCE-2 or any other relevant project management qualification