Provincial Supply Chain Coordinator
The Provincial Supply Chain Coordinator (PSCC) is responsible to engage with the assigned PHLMC, province health stakeholders, districts, and local level governments (LLGs) coordinating with the province Ministry of Health, Ministry of Social Development and with external development partners (EDPs) at the field level.
Key Responsibilities
- Represent FHI 360 Nepal at provincial level building good rapport and relations with government and other stakeholder counterparts at province, district stores, LLGs and health facilities.
- Provide the project with data, inputs to reporting, gaps in project performance, sharing of success stories, case studies, information on new events, developments, and suggestions for interventions to monitor and improve supply chain management in the health sector.
- Proactively approach officials at Provincial Health Directorate (PHD), Provincial Health Training Center (PHTC), PHLMC, Health Office (HOs), LLGs and health facilities, and to collect and share the information on the procurement and supply chain situation and supply chain best practices.
- Together with FHI 360 Nepal office, strengthen province, LLGs and health facility capacity improving warehousing, inventory management, and distribution through best practice and compliance with agreed procedures.
- Support the province, district, and LLGs in safe disposal of expired and unusable commodities in district stores and health facilities.
- Assist the province, district, and LLGs in timely reporting and facilitate the re-supply and relocation of commodities, assist government counterparts in the re-ordering process when stocks are low using requisition forms, Logistic Management Information System (LMIS) forms and emergency order plans.
- Regular monitoring of stock status of the commodities and plan for the distribution and redistribution as required.
- Provide technical assistance (TA) to the PHD, PHLMC, districts and LLGs to organize forecasting and quantification exercise.
- Provide TA and coordinate to organize Provincial Supply Chain Management Working Group meeting on regular basis.
- Organize bimonthly meetings at provincial level in the presence of Provincial leadership and Health Office chief for the discussion on electronic Logistic Management Information System(eLMIS) data utilization.
- Provide regular TA at PHLMC on inventory management, procurement, and good warehousing practices.
- Organize supportive supervision together with the Government of Nepal officials to district, LLGs and service delivery points (SDPs) to capacitate overall supply chain, good storage, system utilization and recording and reporting.
- Coordinate and provide TA to the Integrated Health Information Management System (IHIMS) and FHI 360 team and contribute to eLMIS scale-up to new sites including collecting data for site assessment, support with stock counting and taking final sign off from relevant stakeholders.
- Guide eLMIS coordinator on monitoring and reporting site performance after eLMIS Go-live for assigned sites in the designated catchment area.
- Keep track of important province level information and work with officials at health facilities, LLGs, Public Health Officers (PHOs) and PHD to avoid duplication of data and information in the eLMIS from health facility level.
- Work together with eLMIS coordinator to follow up with PHD and PHLMC, districts and SDPs for data entry in eLMIS.
- Work together with eLMIS Coordinator to provide support and contribute to eLMIS scale-up rollout to new sites.
- Perform consumption data quality check at various levels and verify the stock status of key commodities to make sure the stock is adequate.
- Follow-up LMIS reporting at district, LLGs, and health facilities to ensure target reporting rates are achieved.
- Monitor and report stock status of key family planning and Maternal Neonatal and Child Health (MNCH) commodities in central, province, district, LLGs and health facilities.
- Utilize available data in decision making and monitor stakeholder use of new data available from eLMIS.
- The SCC should be aware of the prevailing context, progress, gaps, and challenges related to the health commodity supply chain and eLMIS.
- The SCC is responsible to engage, support, update, share information and knowledge, and facilitate where required to ensure uninterrupted availability of health commodities at the service delivery points and eLMIS data-based decisions ensuring that government policies, regulations and norms, USAID regulations, FHI 360 Nepal’ policies, and best practices related to supply chain management are consistently followed.
Requirements:
- Bachelor’s degree in health-related field, public health, supply chain management and pharmacy with three years of experience in supply chain implementation, oversight, and monitoring (preferably health commodities).
- Knowledge of LMIS in public health supply chain management and knowledge of eLMIS strongly desired.
- Previous experience in public health commodity management will be an asset.
- Experience in working effectively across various teams within the project and organization, and building and sustaining positive working relationships with NGOs, private sectors, government and other stakeholders.
- Proactive in managing multiple tasks, managing and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed.
- Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.
- Excellent oral and written English and Nepali including documentation skills.
Final deadline for application is 5:00 p.m. March 31, 2023.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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