Org. Setting and Reporting

These position is located in the United Nations Support Office in Somalia (UNSOS), Mogadishu. The Property Management Assistant usually reports to the Chief Warehousing Section. The Property Management Assistant at this level assists the Chief of the Section on property matters of the Section. The incumbent efficiently and effectively assists the chief of the Section in the management of property, receiving, controlling, and the disposal of UN property in the Mission. Responsibilities

• Assists the Supervisor with planning of the property management operations, monitor progress through statistical analysis of database records and monthly progress reports for the Section;
• Implements the ongoing operations of the Section, undertaking regular site visits of fields mission offices and carries out physical inspections and verification of UN property;
• Liaises with the Commodity Managers, Procurement Section, Warehouse Section at the mission on matter related to Inventory Control, Receiving and Inspection as well as Disposal activities of UN Property;
• Implements plans for proper disposal of hazardous waste, of written-off property and of some commodities representing a risk to the environment, in order to avoid any pollution or contamination;
• Responsible for the maintenance of accurate and auditable records, in both hard and electronic format, for accountability of UN Property at mission in conformance with Administrative Instructions, Department of Management Strategy, Policies and Compliance’s guidelines and mission Property Management standard operating procedures;
• Provides technical support in the utilization and enhancement, as required, of the established business intelligence and management tools to monitor and evaluate the overall progresses of the Mission’s property management;
• Processes all incoming shipments through Umoja with a notification process, and prepare Receiving and Inspection reports;
• Prepares periodic performance reports in line with the Department of Strategy, and Global assets management to review and ensure accuracy of data;
• Prepares accurate and auditable statistical reports for management in missions based on standard Key Performance Indicators issued by HQ;
• Provides support in compilation and drafting the Standard Operating Procedures (SOP) and flow charts relating to all aspects of Property Management activities within the context of the overall mandate of the Section, including terms of reference and job descriptions for the Staff in the Section;
• Identifies issues and implements solutions to problematic areas related to Property Management;
• Assists with the maintenance of the fixed assets register by recording information related to fixed assets, ensures accuracy and integrity of property records;
• Ensures accurate tracking of existing fixed assets, implements and monitors the periodic physical verification process in the several missions’ locations
• Assists with the preparation and verification of periodic IPSAS financial reports on PP&E and Inventory (year-end reports, monthly reports), ensures timely submission as per the Department of Management Strategy, Policies and Compliance’s guidelines;
• Performs other duties as required. Competencies

• Professionalism: Proven ability to manage diverse range of technical services; expert knowledge of the UN Financial Rules and Inventory Management Systems; Expert knowledge in the field of property management, fixed assets management, PCIU, Business Intelligence and Supply Chain management; Comprehensive grasp of UN electronic inventory applications and UN accounting practices; ability to interpret and articulate UN rules; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost, and quality standards; operated in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

• Client Orientation: Considers all those to whom services are provided to be \"clients\" and seeks to see things from the clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education

High school diploma or equivalent is required.

Work Experience

A minimum of 8 years of experience in the field of property management, inventory control, logistics management or related field is required.

Experience in the field of property management, inventory control, logistics management or
related field, providing services to or in a field operation of the United Nations Common System or a
comparable international organization is desirable.

Experience in database administration is desirable. Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required. Assessment

Previously rostered candidates are not subject to any further assessment and as such, will not be invited for such an assessment. Special Notice

This \"Recruit from Roster\" job opening is only open to roster applicants who are already placed on pre-approved rosters, following a review by a United Nations Central Review Body. Only roster applicants who were placed on rosters with similar functions at the same level are considered to be eligible candidates.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is archived.

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