Female candidates are strongly encouraged to apply.
Summary of key responsibilities:
The Project Support Officer will be engaged in the overall coordination of the project “Strengthening of Resilience Against Violent Extremism in Asia (STRIVE Asia)” and capacity development components of the projects. The incumbent of post will be responsible for the following specific tasks:
- Contribute to the planning of the projects as well as the smooth implementation of the projects by actively engaging in supporting project services including recruitment, procurement, organization of conferences, travels and financial management;
- Assist in the preparation of proposals, engagement processes and agreements ensuring administrative and financial aspects are in line with corporate policies and guidelines;
- Support preparation of budgets ensuring they follow corporate polices and established in the ERP with sound budgetary structures that contribute to financial monitoring and reporting;
- Contribute to the preparation of monthly cash flow forecast ensuring the projections are in line with approved budgets, contractual commitments and that cost estimates are reasonable;
- Support the monitoring of project expenditures against approved resources and ensure timely adjustments and corrections of over-expenditures and wrongly booked charges;
- Support the development of risk assessment and mitigation measures with input from the project team, and contribute risks management procedures are followed;
- Prepare submissions for compliance, oversight and other risks mechanisms reports and data;
- Actively engage in the project monitoring and evaluation, using established performance monitoring tools, cross cutting themes(capacity building, environment, gender equality), preparing draft report on the results, and assist to develop follow up actions if applicable;
- Assist in the preparation of reports and collation of information for quarterly business review processes, year-end closure and projects closure in collaboration with project managers;
- Assist the project managers in the review of the status of workplans, activity plans, implementation and aggregate reports regularly prepared on activities, outputs and outcomes;
- Support the procurement activities of the portfolio, from preparation of procurement plans, terms of references, bidding process, request for awards to signature of contracts and orders;
- Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
- Implementation of strategic procurement for projects assigned in the Business Unit;
- Research undertaken and data provided for Business Unit’s supply market intelligence and analysis;
- Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation;
- Participate in the preparation and review of implementation contracts providing comments on administrative, financial and audit aspects in line with corporate polices and guidelines Support in the human resources activities of the portfolio, such as preparation of terms of references, taking interviews minutes, preparation of personnel and recruitment plans;
- Support in the facilitation of information sharing and transfer of knowledge, document lessons learned and beneficiary surveys;
- Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project;
- Support in drafting final report detailing outputs and impact of the projects; and
- Support the Project Manager and the Programme team in any other matter as required.
Monitoring and Progress Controls
- Regular briefings on the projects’ activities; and
- Accurate and timely reporting of the project progress and highlights.
You may find more information at https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=20723#0
Requirements
Education:
Experience:
Required:
- Minimum 2 years of professional experience in project support and reporting is essential.
Desirable (The following experience is optional. Candidates who do not have it are welcome to apply):
- Professional experience in an international organization and/or in post-conflict environments/developing countries is desirable.
- Experience in proposal writing, projects monitoring and evaluation, and donor liaising is desirable.
Languages:
- Fluency in English and Russian is required.
- Fluency in Local Language in Turkmenistan such as Turkmen or Uzbek is an asset.