Background Information - Job-specific
UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.
New York Service Cluster (NYSC) supports the United Nations Secretariat, as well as other New York - based United Nations organizations, bilateral and multilateral partners in the delivery of UNOPS mandate in project management, infrastructure management, and procurement management.
Sustainable Development Cluster (SDC) supports diverse partners with their peacebuilding, humanitarian and development operations. It was formed by combining the following portfolios: Grants Management Services (GMS), UN Technology Support Services (UNTSS), Development and Special Initiatives Portfolio (DSIP) It provides Services to partners' programmes that are designed, structured, and managed with a global perspective and primarily serving partners that are headquartered in New York. The SDC has a footprint of approximately 125 countries.
UNOPS has signed an agreement with the United Nations Office of Counter-Terrorism to implement the project activities for the “Towards a Comprehensive Implementation of United Nations Global Counter-Terrorism Strategy in Central Asia”.
In 2010, the Counter-Terrorism Implementation Task Force Office of the United Nations and the United Nations Regional Centre for Preventive Diplomacy for Central Asia, with financial support from the European Union and the Government of the Kingdom of Norway, initiated a project to assist the Central Asian countries in devising a regional plan of action to implement the four pillars of the UN Global Counter-Terrorism Strategy. This initiative spanned two phases from 2010 to 2017, and culminated in a High Level Dialogue on the Implementation of the UN Global Counter-Terrorism Strategy in Central Asia, held in Ashgabat, Turkmenistan, on 13 June, 2017 chaired by the UN Secretary-General António Guterres. The meeting led to the adoption of a second Ashgabat Declaration where countries committed to enhanced regional cooperation in counter-terrorism and prevention of violent extremism.
Phase III assisted Central Asian countries to adequately respond to emerging challenges of fighting terrorism and preventing violent extremism in the region, as well as to provide continued and coordinated UN System support to the regional countries in implementing the JPoA, within the following parameters and based on the request of the Central Asian States.
Phase IV was launched in December 2021, taking in consideration lessons learned, new challenges and trends in the region:
The project “Towards a Comprehensive Implementation of United Nations Global Counter-Terrorism Strategy in Central Asia” falls under the overall strategy of the UNOCT based in New York. UNOPS is the implementing partner of UNOCT for this project. Its goal is to support Member States in the implementation of the United Nations Global Counter-Terrorism Strategy in Central Asia (UN GCTS),
through tailored capacity-building assistance and enhanced coordination and cooperation on multiple levels.
The incumbent of this position will be a personnel of UNOPS under its full responsibility.
Functional Responsibilities
Under the supervision of the Project Manager, the Project Management Support - Senior Officer will be engaged in the overall coordination of the phase four of the project “Towards a Comprehensive Implementation of United Nations Global Counter-Terrorism Strategy in Central Asia” and capacity development components of the projects. The incumbent of post will be responsible for the following specific tasks:
Monitoring and Progress Controls:
Under the supervision of the Project Manager, the Project Management Support - Senior Officer will be engaged in the overall coordination of the phase four of the project “Towards a Comprehensive Implementation of United Nations Global Counter-Terrorism Strategy in Central Asia” and capacity development components of the projects. The incumbent of post will be responsible for the following specific tasks:
Contribute to the planning of the projects as well as the smooth implementation of the projects by actively engaging in supporting project services including recruitment, procurement, organization of conferences, travels and financial management.
Assist in the preparation of proposals, engagement processes and agreements ensuring administrative and financial aspects are in line with corporate policies and guidelines.
Support preparation of budgets ensuring they follow corporate polices and established in the ERP with sound budgetary structures that contribute to financial monitoring and reporting.
Contribute to the preparation of monthly cash flow forecast ensuring the projections are in line with approved budgets, contractual commitments and that cost estimates are reasonable.
Support the monitoring of project expenditures against approved resources and ensure timely adjustments and corrections of over-expenditures and wrongly booked charges.
Support the development of risk assessment and mitigation measures with input from the project team, and contribute risks management procedures are followed.
Prepare submissions for compliance, oversight and other risks mechanisms reports and data.
Actively engage in the project monitoring and evaluation, using established performance monitoring tools, cross cutting themes(capacity building, environment, gender equality), preparing draft report on the results, and assist to develop follow up actions if applicable.
Assist in the preparation of reports and collation of information for quarterly business review processes, year-end closure and projects closure in collaboration with project managers
Assist the project managers in the review of the status of workplans, activity plans. implementation and aggregate reports regularly prepared on activities, outputs and outcomes
Support the procurement activities of the portfolio, from preparation of procurement plans. terms of references, bidding process, request for awards to signature of contracts and orders
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Participate in the preparation and review of implementation contracts providing comments on administrative, financial and audit aspects in line with corporate polices and guidelines Support in the human resources activities of the portfolio, such as preparation of terms of references, taking interviews minutes, preparation of personnel and recruitment plans.
Support in the facilitation of information sharing and transfer of knowledge, document lessons learned and beneficiary surveys.
Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project.
Contribute drafting final report detailing outputs and impact of the projects.
Support the Project Manager and the Programme team in any other matter as required.
3. Monitoring and Progress Controls:
Regular briefings on the projects’ activities
Accurate and timely reporting of the project progress and highlights
Under the supervision of the Project Manager, the Project Management Support - Senior Officer will be engaged in the overall coordination of the phase four of the project “Towards a Comprehensive Implementation of United Nations Global Counter-Terrorism Strategy in Central Asia” and capacity development components of the projects. The incumbent of post will be responsible for the following specific tasks:
Contribute to the planning of the projects as well as the smooth implementation of the projects by actively engaging in supporting project services including recruitment, procurement, organization of conferences, travels and financial management.
Assist in the preparation of proposals, engagement processes and agreements ensuring administrative and financial aspects are in line with corporate policies and guidelines.
Support preparation of budgets ensuring they follow corporate polices and established in the ERP with sound budgetary structures that contribute to financial monitoring and reporting.
Contribute to the preparation of monthly cash flow forecast ensuring the projections are in line with approved budgets, contractual commitments and that cost estimates are reasonable.
Support the monitoring of project expenditures against approved resources and ensure timely adjustments and corrections of over-expenditures and wrongly booked charges.
Support the development of risk assessment and mitigation measures with input from the project team, and contribute risks management procedures are followed.
Prepare submissions for compliance, oversight and other risks mechanisms reports and data.
Actively engage in the project monitoring and evaluation, using established performance monitoring tools, cross cutting themes(capacity building, environment, gender equality), preparing draft report on the results, and assist to develop follow up actions if applicable.
Assist in the preparation of reports and collation of information for quarterly business review processes, year-end closure and projects closure in collaboration with project managers
Assist the project managers in the review of the status of workplans, activity plans. implementation and aggregate reports regularly prepared on activities, outputs and outcomes
Support the procurement activities of the portfolio, from preparation of procurement plans. terms of references, bidding process, request for awards to signature of contracts and orders
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Participate in the preparation and review of implementation contracts providing comments on administrative, financial and audit aspects in line with corporate polices and guidelines Support in the human resources activities of the portfolio, such as preparation of terms of references, taking interviews minutes, preparation of personnel and recruitment plans.
Support in the facilitation of information sharing and transfer of knowledge, document lessons learned and beneficiary surveys.
Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project.
Contribute drafting final report detailing outputs and impact of the projects.
Support the Project Manager and the Programme team in any other matter as required.
3. Monitoring and Progress Controls:
Regular briefings on the projects’ activities
Accurate and timely reporting of the project progress and highlights
Under the supervision of the Project Manager, the Project Management Support - Senior Officer will be engaged in the overall coordination of the phase four of the project “Towards a Comprehensive Implementation of United Nations Global Counter-Terrorism Strategy in Central Asia” and capacity development components of the projects. The incumbent of post will be responsible for the following specific tasks:
Contribute to the planning of the projects as well as the smooth implementation of the projects by actively engaging in supporting project services including recruitment, procurement, organization of conferences, travels and financial management.
Assist in the preparation of proposals, engagement processes and agreements ensuring administrative and financial aspects are in line with corporate policies and guidelines.
Support preparation of budgets ensuring they follow corporate polices and established in the ERP with sound budgetary structures that contribute to financial monitoring and reporting.
Contribute to the preparation of monthly cash flow forecast ensuring the projections are in line with approved budgets, contractual commitments and that cost estimates are reasonable.
Support the monitoring of project expenditures against approved resources and ensure timely adjustments and corrections of over-expenditures and wrongly booked charges.
Support the development of risk assessment and mitigation measures with input from the project team, and contribute risks management procedures are followed.
Prepare submissions for compliance, oversight and other risks mechanisms reports and data.
Actively engage in the project monitoring and evaluation, using established performance monitoring tools, cross cutting themes(capacity building, environment, gender equality), preparing draft report on the results, and assist to develop follow up actions if applicable.
Assist in the preparation of reports and collation of information for quarterly business review processes, year-end closure and projects closure in collaboration with project managers
Assist the project managers in the review of the status of workplans, activity plans. implementation and aggregate reports regularly prepared on activities, outputs and outcomes
Support the procurement activities of the portfolio, from preparation of procurement plans. terms of references, bidding process, request for awards to signature of contracts and orders
Implementation of the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
Implementation of strategic procurement for projects assigned in the Business Unit.
Research undertaken and data provided for Business Unit’s supply market intelligence and analysis.
Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Participate in the preparation and review of implementation contracts providing comments on administrative, financial and audit aspects in line with corporate polices and guidelines Support in the human resources activities of the portfolio, such as preparation of terms of references, taking interviews minutes, preparation of personnel and recruitment plans.
Support in the facilitation of information sharing and transfer of knowledge, document lessons learned and beneficiary surveys.
Maintain archive of project documentation and ensure access to institutional memory and technical information on related components of the project.
Contribute drafting final report detailing outputs and impact of the projects.
Support the Project Manager and the Programme team in any other matter as required.
3. Monitoring and Progress Controls:
Regular briefings on the projects’ activities
Accurate and timely reporting of the project progress and highlights
Education/Experience/Language requirements*FEMALE CANDIDATES ARE STRONGLY ENCOURAGED TO APPLY\"
*CANDIDATES WITH NO UNITED NATIONS OR UNOPS EXPERIENCE ARE STRONGLY ENCOURAGED TO APPLY
Education
Work Experience
Required:
Minimum two (2) years of professional experience in project support and reporting is essential
Desirable: (The following experience is optional. Candidates who do not have it are welcome to apply)
Certification
Certification in project management is an asset.
Language
Additional Considerations:
Required to travel globally.
Contract type, level and duration
Contract type: Individual Contractor Agreement (ICA) Contract level: ICA 1 Contract duration: Open-ended (subject to funds availability and satisfactory performance) For more details about the ICA contractual modality, please follow this link:
Background Information - UNOPS
UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian, and development projects around the world. Our mission is to help people build better lives and countries achieve peace and sustainable development.
UNOPS areas of expertise cover infrastructure, procurement, project management, financial management, and human resources.
Working with us
We are proud of our people. With a wealth of knowledge and skills in various disciplines – engineering, finance, human resources, ICT, leadership, project management, procurement, and more – they help tackle some of the biggest challenges of our time. Their work around the world supports progress toward the Sustainable Development Goals (SDGs).
At UNOPS, we offer a range of short- and long-term opportunities in various environments and duty stations – from Denmark and Kenya to Mexico, Switzerland, Myanmar, Senegal, Uganda, and many more.
Diversity
With over 5,000 UNOPS personnel and approximately 7,400 personnel recruited on behalf of our partners, spread across 80 countries, our workforce represents a range of nationalities and cultures. We promote a balanced and diverse labor force — a strength that helps us better understand and address our partners’ needs. We continually strive to maintain our gender-balanced workplace. We encourage qualified underrepresented groups as per UNOPS Gender, Diversity, and Inclusion Strategy to apply for our vacancies.
Work life harmonization
UNOPS values its people and recognizes the importance of balancing professional and personal demands.
This vacancy is archived.