Background UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. The overall goal of the project is to enhance the emergency response capacity of the system of the Ministry of Emergency Situations of the Republic of Belarus in the context of unfavorable epidemiological and disaster situations. The Project will significantly improve the capacity of the Ministry of Emergency Situations of the Republic of Belarus (MES) to effectively respond to consequences of COVID-19 epidemic in Belarus, and other similar epidemiological outbreaks in the future. Implementation of the project will enhance co-operation and coordination between regular health care system in Belarus (under the Ministry of Healthcare) and medical service of MES, which will be able to provide quick support on COVID-19 related cases, where necessary. The proposed approach will be especially important for areas where stationary health care system is limited. Objective of the Assignment is to coordinate effective implementation of the project with delivery of all the intended outcomes and outputs in accordance with the Project Document within the approved budget. Scope of Work The Project Coordination Associate contributes to the successful implementation of all project activities and the achievement of planned project outputs. He/she reports directly to the UNDP CO and works in close coordination with the the Ministry of Emergency Situations of the Republic of Belarus The Project Coordination Associate will be based in Minsk. Duties and Responsibilities
Project coordination:
Coordinate both organizational and substantive matters, budgeting, planning, controlling the project expenditures and general monitoring of the project; Coordinate project activities to ensure project effective implementation and achievement of all the expected results in accordance with the UNDP Project Document in a cost-effective manner meeting the established internal and external deadlines.Project administrative and financial management:
Under the guidance of the UNDP CO ensure operational project coordination in accordance with the project documents as approved by the donor (Trust Fund “Russian Federation UNDP for Development”) and Government in line with UNDP rules and procedures for nationally executed projects, including: Prepare annual work plans, including financial plans, under the guidance of the UNDP Country office, ensure the plans approval in a timely manner, ensure adherence thereto, revise work plans as required; Provide necessary assistance for the project activities implementation in accordance with the approved work plans and budget table and budget notes as approved by donor; Participate in the process of project personnel and short term consultants recruitment, along with procurement of goods and services performed by the project in accordance with the Project Document and with approved annual work plans with the assistance of project staff and UNDP CO; Prepare and timely submit project narrative annual and progress reports, including, among others, UNDP annual reports; Monitor the expenditures, commitments and balance of funds under the project budget lines with the help of the project staff. Provide necessary assistance for the financial delivery targets set out in the agreed annual work plans are met. Prepare and timely submit financial reports ensuring correctness of financial information provided. With the assistance of project staff prepare and timely submit budget revisions in accordance with the respective UNDP rules; Participation in the discussions and negotiations with project partners ensuring their co-financing contributions are provided within the agreed terms; Provide necessary assistance for the secure appropriate management of project assets (both, for internal use and for subsequent transfer to national beneficiaries) attaining to the respective UNDP rules and procedures; Coordinate the process of risk monitoring and project impact indicators as per the project logical framework. Timely provide necessary assistance for the actions to eliminate/reduce risks and issues. Regularly inform UNDP and the Executive Agency on the risks and issues, and actions undertaken to eliminate/reduces these risks/issues; Provide necessary assistance for the proper operational and financial closure of the project in line with the relevant UNDP procedures under the guidance of the UNDP Country office.Staff supervision:
Coordinate the work of the project team and subcontractors to ensure its results are in accordance with the Project Document and the rules and procedures established in the UNDP Programming Manual and national rules and procedures;Coordination of the cooperation:
Contribute to proper information coverage of project activities and PR in accordance with the respective UNDP rules and procedures; Contribute to adequate information flow, discussions and feedback among the various stakeholders of the project; Assist in organizing negotiations on cooperation with national government bodies and potential donors in order to identify and mobilize additional resources.Other:
Undertake any other actions related to managing of the project as requested by the respective UNDP Programme Officer.Institutional Arrangement
Project Coordination Associate is based in Minsk and works under the guidance and direct supervision of the Programme Officer, UNDP in Belarus.Competencies
Core Competencies
Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confidentThis vacancy is archived.