Back Project Associate

Background
Diversity, Equity and Inclusion are core principles at UNDP:  we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP's activities in BiH are structured around the three pillars of the 2021-2025 Country Programme Document, namely sustainable and inclusive growth, effective and people-centered governance, and social cohesion. This cooperation contributes to the country's progress towards the European Union as well as to the implementation of the global 2030 Agenda for Sustainable Development and the SDGs Framework for Bosnia and Herzegovina.

The UNDP BiH structure consists of four sectors: Good Governance, Inclusive Growth, Energy and Environment, and Justice and Human Security.

The Good Governance Sector includes 17 projects divided among three portfolios: SOG Governance, Integrated Local Development, and Inclusive Society. The implementation of the projects include extensive efforts in terms of financial, budgetary and administrative management. The Project Associate will provide support to the projects across the sector, with the focus on Inclusive Society Portfolio, to ensure both timely implementation of and reporting on the project activities.

The incumbent will be based in UNDP BiH office in Sarajevo.

a) Overall technical, administrative, and logistical support
• Review technical and support information on relevant studies, projects, and initiatives that may contribute to the sector and project activities
• Participate in the planning, organizing, and execution of activities;
• Organize and coordinate seminars, training activities, workshops, site visits and other exchange and facilitation events for stakeholders;
• Organize and coordinate information exchanges both internationally and between participating institutions;
• Compile and prepare the documentation necessary for the procurement of services, good and supplies under the project;
• Maintain the Project's files and supporting documentation for payments;
• Draft routine official correspondence and assists in the preparation of various reports.

b) Support in the implementation of business processes
• Assist the sector and projects in the selection process of the individual consultants
• Perform the procurement of services, goods and supplies for projects as decided by the supervisor;
• Support periodic and ad-hoc financial reporting;
• Support projects across the sector in performing monitoring of expenditures and commitments against project budgets and relevant plans
• Assists team members, experts, and consultants, in liaison with UNDP Operations, on financial and other operational matters.
• Prepare the payment requests;
• Organize translation and interpretation services in accordance with business processes.

c) Support in Business Process Quality Assurance
• Ensure that the business processes are in line with the UNDP rules and regulations, policies, and internal control framework;
• Assist the projects in timely reporting and participate in the drafting of the administrative, technical and financial reports;
• Assist the projects in the monitoring of disbursements;
• Perform any other duty as requested by the supervisor.
 

d) Support in effective mainstreaming of gender equality:
• Provide effective support in mainstreaming gender equality in the implementation of the project across the sector;
• Provide effective support in incorporating gender equality in sector's or projects' work and outputs;
• Ensure that all collected data related to the project are gender and age disaggregated and evaluated from the gender point of view.

The incumbent will report to the Good Governance Senior Sector Associate

People Management – N/A

Cross-Functional & Technical competencies  Thematic Area Name Definition Finance Financial Planning and Budgeting Ability to create and manage processes to achieve UNDP’s long and short-term financial goals, including through planning, budgeting, forecasting, analyzing and reporting. Finance Financial Reporting and Analysis

Ability to extract, evaluate financial data, derive relevant findings and present them in a meaningful and coherent manner to facilitate effective decision making and performance monitoring.

Understands the benefits of integrated reporting, including non-financial resources such as human, social and intellectual capital, and environmental and governance performance.

HR - Recruitment Assessment and selection Knowledge and ability to apply various candidate assessment and selection methodologies, tools and platforms; ability to effectively align them with specific recruitment needs. Business Development Integration within the UN Ability to identify, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations. Business Management Communication

Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience

Ability to manage communications internally and externally, through media, social media and other appropriate channels.

• Secondary education
• University degree in Economics, Public Administration, Law, Political Science, Social Science, or related field will be given due consideration.

• Minimum 6 years (with Secondary education) or 3 years (with Bachelor's degree) of relevant administrative and/or project support work experience.

• Fluency in English and Bosnian/Croatian/Serbian language.

The following documents shall be required from the applicants:

a) Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors.
References may also include peers.

b) Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their
experience, such as reports, presentations, publications, campaigns or other materials.