Job ID: 36085
Practice Area - Job Family: Democratic Governance - PROJECT SUPPORT
Vacancy End Date: (Midnight New York, USA) 30/03/2021
Duty Station: Hanoi, Viet Nam
Education & Work Experience: G-Bachelor's Level Degree - 4 year(s) experience
Languages: English, Vietnamese
Grade: SB2
Vacancy Type: Service Contract (SC)
Posting Type: External
Bureau: Asia & the Pacific
Contract Duration: From May 2021 to 31 December 2021, with possible extension
This vacancy is for Vietnamese Nationals only.
Background
As a result of many years of war, the land and people of Vietnam are severely affected by landmines and unexploded ordnance (hereinafter called Explosive Remnants of War or ERW). According to the results of the project named "Vietnam National Explosive Remnants of War Contamination Surveying and Mapping" from 2010-2014, all 63/63 provinces/cities across the country are contaminated with landmines, unexploded ordnance left after the war, with a total of 9,116 out of 11,134 communes (wards or townships) contaminated. According to the Government of Vietnam, the total area of contamination is 6.13 million ha, accounting for 18.82% of the country's area. More than 60,000 people have either been killed or injured by ERW since the end of the war.
In recent years, the Vietnamese Government has paid special attention to perfecting management and coordination system, funding and providing guidelines for the effective implementation of mine action operations. Substantial amounts of funds are spent each year on ERW clearance in order to release and recover land for cultivation, ensure safe livelihood activities, as well as provision of emergency treatment to ERW victims and support to their reintegration into communities and educating these communities about the risk to further reduce accidents and prevent casualties.
In this regard, Quang Binh and Binh Dinh, provinces are considered a priority given the anticipated high-level of contamination and number of victims and limited amount of similar interventions in the past. Large amounts of bombs and other types of munitions were dropped on Binh Dinh and Quang Binh provinces during the war. The two provinces also witnessed fierce engagement of the ground forces of the two sides and massive bombing by the US Air force. According to statistics, from 7th Feb 1965 to 30th April 1968, Quang Binh Province suffered from 37,258 bombing missions with about 29 types of general purpose bombs, 13 types of cluster bombs in addition to tens of types of small arms, artillery shells, and rockets. Some small communes, such as Quang Thuan of Quang Trach District, with an area of about only 2 square kilometers, suffered from about 1,500 bombing missions with over 5,000 bombs of different types. According to statistics of the National ERW Survey, the area of ERW contamination in Quang Binh is 224.934 ha (accounting for 27, 93% land of the province) Binh Dinh is 246.843 (accounting for 40% land of the province). On average, dozens of ERW related accidents happen each year across the two provinces. The majority of victims are the main laborers and children. The statistics shows that Quang Binh has had nearly 6,000 people killed and injured by ERW. As for Binh Dinh Province, about 3,000 people have been killed and injured by ERW.
ERW presence has a negative impact on all aspects of the social life. It slows down progress and increases the cost of construction of technical infrastructure; hinders people from cultivating on the land due to the fear for being harmed by ERW. As a result, in some areas, the land has become more and more deteriorated while containing in itself the potential risks to the safety of the people. It remains a burden to the people's psychology, economy and society in the contaminated areas. The removal of ERW remains the most effective solution as it detects, remove and destroy the roots of the impacts caused by ERW in the local provinces.
In order to support the ERW removal effort in Vietnam, the Korea-Vietnam Mine Action Project (KV-MAP) was developed and founded on the close collaboration between the Government of the Republic of Korea and the Government of the Socialist Republic of Vietnam. In 2016, the Prime Minister approved the Project with the Ministry of National Defence as Executing Agency and Vietnam National Mine Action Center as the Project Owner. The main purpose of the Project is to strengthen the capacity of the Vietnam Mine Action Centre (VNMAC) and other responsible parties to remove ERW in Quang Binh and Binh Dinh provinces.
Given UNDP’s global and local technical expertise in mine action in various countries around the world, including in the region (Lao, Cambodia and Turkey), long standing experience in managing large projects in Vietnam, strong governance/administration expertise, and supports towards sustainable development, UNDP Vietnam has been entrusted by KOICA to provide project management and technical support to this important project.
In this context, the Project Assistants will support with smooth and efficient management and implementation of the Project.
Duties and Responsibilities
The Project Assistants have the following main functions and be responsible for: 1. provide necessary assistance in the operational management of the project according to the project document and the UNDP’s DIM procedures;
2. provide assistance in the preparation of project events as per approved work plans, including workshops, meetings, and trainings, etc....
3. assist with logistical and administrative arrangements; Ensure the supply of input material conditions for the Project Office such as stationery, electricity, water, transportation (if any);
4. coordinate dispatch and contact with donors, government agencies and other partners;
5. arrange storage and systematize project document in accordance with the regulations;
6. tracking and controlling program/project expenditures/disbursement rate against commitments to ensure the conformity with approved AWPs and Budget, determining gaps between budgets and expenditures, committed and actual allocated funds to advise POs for taking actions; supporting operational and financial closure of a project in ATLAS
7. supports to effective Procurement and Recruitment and contract management process as appropriate
8. supporting the organization of overseas study tours and monitoring visits, including DSA entitlement calculation and transportation.
9. taking timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions and unapproved vouchers.
10. support the direct implementation of CO projects, including recruitment of international and national consultants, organizing technical workshops, training activities, consultations, travel arrangements and procurement of goods and services.
11. maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas.
12. creation of requisitions in Atlas for development projects, register of goods receipt in Atlas.
13. making budget check for requisitions, POs and vouchers.
14. maintaining, physically verifying and certifying assets and inventory.
15. perform other tasks as assigned by the project/component leaders.
The Project Assistants will carry out other duties if required by KOICA/UNDP Project Manager for the ultimate successful implementation of the project.
The key results have an impact on the success of UNDP interventions in Mine Action area and the strengthened capacity in administration of Mine Action of the relevant Government Ministries and Agencies
The key expected results include:
Competencies
Core competencies:
Ability to make new and useful ideas work
Ability to improve performance and satisfaction
Ability to listen, adapt, persuade and transform
Ability to get things done
Functional compencies:
Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals
Ability to evaluate, transform and model data to derive relevant findings- undertake & provide analysis of data to assess Org performance and or global trends
Ability to perform administrative and procedural activities to insure that quality requirements and goals are fulfilled
Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs
Ability to prepare quality reports
Ability to efficiently handle and share information and knowledge
Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships
Ability to work effectively with diverse groups of professionals towards common goals
Required Skills and Experience
Education: University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable.
Experience: 1. At least 4 years of practical work as project assistant
2. Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems
3. Experience and/or familiarity with UNDP regulations.
4. Good secretarial skills and organizational capacity.
Language Requirements: Fluency in English and national language of the duty station
Disclaimer
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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