Back Project Assistant

Background:

The OSCE Mission to Montenegro is seeking for highly qualified, motivated and experienced candidates for the local position of Project Assistant (G5) to support the Security Co-operation and Governance Programme.
Under the direct supervision of the Security Co-operation and Governance (SCOG) Programme Manager, the Project Assistant independently co-ordinates and monitors support of the Unit’s programmatic activities, including Unified Budget (UB) and Extra Budgetary (ExB) projects. Furthermore, the incumbent acts as the main IRMA/ORACLE focal point for the SCOG Programme. The duties of the incumbent are distributed in the following areas: (1) Programme co-ordination support; (2) Administrative support; and (3) Translation/Interpretation, as well as other duties as required. The incumbent contributes ideas and proposals for improvements of processes, structures and systems in his/her area of work.

Tasks and Responsibilities:

1) Programme Co-ordination Support
a) Co-ordinates and supports UB and ExB assigned projects, including: completes needs assessments in close communication with the national partners and relevant stakeholders; based on needs assessments, develops and drafts project proposals and accompanying project budgets; monitors the implementation of activities and assigned project budgets; produces implementation and expenditure reports for all SCOG programme projects;
b) Co-ordinates and organizes project activities, including: meetings, conferences, specialised trainings, roundtables, workshops, seminars, campaigns and donation events;
c) Under the guidance of the PM, establishes and maintains regular and efficient communication with senior and mid-level Government officials, representatives of national authorities, institutions, international and non-governmental organisations, relevant international and regional partners, as well as with consultants and experts operational in the security sector and governance reforms, in order to plan, deliver and co-ordinate project activities;
d) Independently drafts reports and contributes to regular reporting, including: inputs for weekly schedule and Mission Calendar of Events; Secretary-General weekly Report; Mission Monthly Activity Report; Annual Report on Police-Related Activities; project progress report and final self-evaluation report for the assigned projects;
e) Independently drafts and contributes to talking points in the respective area of responsibility, for the Programme Manager, Head of Mission and Deputy Head of Mission high-level meetings with government officials, including ministers and deputy ministers, police directors and heads of departments.

2) Administrative support
a) Co-ordinates and organizes a wide range of administrative tasks required for organization of meetings, conferences, specialised trainings, roundtables, workshops, seminars, campaigns and donation events, specifically: drafts venue procurement terms of reference, drafts terms of reference for SSA consultants and experts, drafts event agendas, identifies and invites participants, organizes and monitors event logistics, processes payment of invoices for venues and SSA experts;
b) Acts as primary the SCOG Programme’s IRMA/Oracle focal point, with responsibilities which include: raising purchase requisitions for all projects implemented by the SCOG Programme; receiving goods and services delivered for all the SCOG Programme activities; closing of purchase orders for the SCOG Programme purchase requisitions; Follows up on implementation of procurement requests and final payments with the Finance and Administration staff;
c) Administers all the SCOG Programme activities with regards to organizing travel and purchasing tickets for travel of the SCOG staff, SSA experts and non-OSCE participants for all the SCOG events; processes Official Travel Authorizations and Travel Expense Claim Forms for the assigned projects, and for the other SCOG Programme projects as needed;
d) Maintains archiving of all the SCOG Programme activities and projects on the designated computer drive, including: project proposals, budgets, official memos and other documents, event organization records, purchase orders, invoices, donation and implementing agreements, meeting minutes, reports, etc.

3) Interpretation/translation
a) Provides translation and proof-reading from English into Montenegrin and vice versa of all the SCOG Programme working and official correspondence and documents;
b) Provides consecutive interpretation from English into Montenegrin and vice versa at all the SCOG Programme official meetings.

Performs other duties as required

Necessary Qualifications:

Remuneration Package:

Monthly remuneration, subject to social security deductions, is EUR 1,284.00. Social benefits will include participation in the Cigna medical insurance scheme and the OSCE Provident Fund.
Appointments are normally made at step 1 of the applicable OSCE salary scale. At the discretion of the appointing authority a higher step may be approved up to a maximum of step 3 subject to specific conditions.

How to Apply:

This position is open to citizens and permanent residents of Montenegro only.

If you wish to apply for this position, please use the OSCE's online application link found under https://vacancies.osce.org/.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those candidates who are selected to participate in the subsequent stages of recruitment will be contacted.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/our-competency-model.

Please note that for this position the OSCE does not reimburse expenses such as travel in connection with interviews, tests, visas and relocation.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states. Additional Information