Under the overall guidance of the Deputy Resident Representative and direct supervision of the Programme Analyst – Environment, Extractive Industry & Energy (EEIE), the Project Officer will be primarily responsible for providing high quality technical support at the national level in coordination with the UNDP Country Office, facilitating towards achieving the project outcomes, specifically under Outcome 2 of the Japan-Caribbean Climate Change Partnership (JCCCP) Project Document. The Project Officer will work with government of Guyana, inter-governmental organizations, NGOs, donors, and the private sector in Guyana, to coordinate project implementation in line with the objective and outcomes of the JCCCP Project Document.
Summary of Key Functions:
- Project development and implementation
- Financial management
- Project monitoring
- Partnership building
Project development and implementation, focusing on the achievement of the following results:
- Participates in the development, formulation, implementation and evaluation of national activities related to the JCCCP; reviews relevant documents and reports.
- Researches, analyses and presents information gathered from diverse sources related to climate change mitigation/adaptation; prepares various knowledge products, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc.
- Assists in policy development, including the review and analysis of issues and trends, preparation of impact evaluation or equivalent studies, etc.
- Provides substantive support to consultative and other meetings and conferences to include proposing agenda topics, identifying participants, preparation of documents and presentations, etc.
- Supports capacity building activities in-country: undertakes outreach and advocacy activities; conducts training workshops, seminars, etc.; makes presentations on assigned topics/activities.
- Supports the work of the Technical Specialists, including research and data collection, coordinating stakeholder consultations, conducting surveys, identifying strategic partners and synergies.
- Facilitate the activities of other consultants e.g. identifying and coordinating with relevant stakeholders.
Financial management, focusing on achievement of the following results:
- Assist in the financial management tasks.
- Assist in monitoring financial resources and accounting to ensure accuracy and reliability of financial reports; in particular tracking and reporting on mobilized resources.
- Maintain the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
- Take timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
- Create requisitions in Atlas (ERP), register of goods receipt in Atlas.
- Make budget check for requisitions, Purchase Orders and vouchers.
Project monitoring, focusing on achievement of the following results:
- Monitors and analyses project development and implementation, including coordinating and participating in monitoring missions, conducting field visits.
- Identifies problems and issues to be addressed and proposes corrective actions; liaises with relevant parties; identifies and tracks follow-up actions, captured in periodic monitoring reports.
- Participates in or leads field missions, including provision of guidance to external consultants, government officials and other parties and drafting mission summaries, etc.
Partnership building, focusing on achievement of the following results:
Develops and maintains relationships with main counterparts within country (e.g. with government departments, NGOs, farmer’s organizations, community leaders) to ensure buy-in and successful implementation.
Other activities, focusing on achievement of the following results:
- Coordinates activities related to budget and financing (project preparation and submission, progress reporting, financial statements, etc.) and prepares related documents/reports (pledging, work programme, programme budget, etc.).
- Performs other duties related to the work of the project as required.
- Knowledge and understanding of theories, concepts and approaches relevant to climate change, risk management and sustainable development.
- Ability to identify issues, analyse and participate in the resolution of issues/problems.
- Conceptual analytical and evaluative skills to conduct independent research and analysis, including familiarity with and experience in the use of various validated research and data sources, including electronic sources on the internet, intranet and other databases are required.
- Ability to apply judgment in the context of assignments given, plan own work and manage conflicting priorities.
- Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
- Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
- Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others.
- Places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and organising:
- Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required.
- Allocates appropriate amount of time and resources for completing work.
- Foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
- Self-development, initiative-taking
- Acting as a team player and facilitating team work
- Managing conflict
- Demonstrating/safeguarding ethics and integrity
- Demonstrate corporate knowledge and sound judgment
- Facilitating and encouraging open communication in the team, communicating effectively
- Creating synergies through self-control
- Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
- Informed and transparent decision making
- Self-management & Emotional intelligence
- Advanced university degree in International Development, Economics, Environmental Management/Natural Resource, Sustainable Development or a Climate Change related field.
- Certification in project management is desirable.
- A minimum of three (3) years of progressively responsible experience in project or programme management.
- Experience in the Caribbean region desired, especially experience in Guyana preferred.
- Sound understanding of climate change, sustainable development, environmental management issues, adaptation, vulnerability and impact, and other related sustainable development issues.
- Very strong understanding of national and local development planning processes in Guyana.
- Demonstrated evidence of research and reporting skills (e.g. published papers, policy analysis).
- Proficiency in standard computer software (word-processing, excel, presentations, databases and internet)
- Fluency in written and oral English.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
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Contract Duration: Six (6) months