Back Programme Associate - UN Women India CO (Open to Indian Nationals Only)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

UN Women’s Country Office is based in New Delhi, India, works to accelerate the advancement of gender equality and the empowerment of women through the strengthening of strategic partnerships, technical and policy advisory services and advocacy with governmental, inter-governmental and civil society partners. In addition, UN Women India CO is charged with leading and coordinating the UN system’s work on gender equality, including through ensuring accountability for results.

Reporting to the Deputy Representative, the Programme Associate works with and provides support to the members of the Programme Team in the development and implementation of effective programmes consistent with UN Women rules and regulations. S/he contributes to research, financial management, and programme implementation including providing necessary operational, administrative and programmatic support. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the India CO, ROAP and UN Women HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Provide administrative and logistical support to the formulation and management of programmes:

• Provide administrative support in the preparation of programme work plans, budgets, and proposals on programme implementation arrangements;
• Provide technical guidance to the India CO and executing agencies on routine delivery and reporting of programme supported activities and finances;
• Review programme data from programmes/ projects for the India CO/ROAP website;
• Identify sources, and gather and compile data and information for the preparation of documents, guidelines, speeches and position papers.

  Provide administrative support to the financial management of the Programme Unit:

  • Create projects in Atlas, prepare budget revisions, revise project awards and status; and determine unutilized funds and the operational and financial close of a project;
  • Provide administrative support in monitoring budget preparation and the finances of programmes/projects; including the finalization of FACE forms;
  • Review financial reports; prepare non-PO vouchers for development projects;
  • Process payment for consultants;
  • Maintain internal expenditures control system;
  • Create requisitions in Atlas for development projects; register good receipts in Atlas;
  • Assist in the preparation and follow up of cost-recovery bills in Atlas.

    Provide administrative support to the Programme Unit:

    • Undertake all logistical, administrative and financial arrangements for organization for meetings, workshops, events, and missions;
    • Make travel arrangements for the Programme Team, including travel requisitions and claims;
    • Prepare public information materials and briefing packets;
    • Assemble briefing materials and prepare power-point and other presentations;
    • Provide guidance and training to Programme Assistants as needed.

      Provide administrative support to Resource Mobilization:

      • Prepare cost-sharing and other agreements; follow up on contributions within the India CO resource mobilization efforts;
      • Organize, compile and process information from donors, India CO, and programme team, as inputs to various databases and documents.

        Facilitate knowledge building and knowledge sharing:

        📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

        ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

        • Provide administrative support synthesis of lessons learnt and best practices related to programme management and finance;
        • Provide administrative support to the organization of training for the office staff and partners on programme and operations related issues.

          Key Performance Indicators:

          • Timely and accurate support to events, workshops, and missions;
          • Full compliance of administrative activities with UN Women rules, regulations, policies and procedures;
          • Timely recording of overall programme unit finances;
          • Timely and accurate tracking of data for India CO management and donor purposes;
          • Quality maintenance of internal systems.
            

            Competencies

            Core Values:

            • Respect for Diversity
            • Integrity
            • Professionalism

              Core Competencies:

              • Awareness and Sensitivity Regarding Gender Issues
              • Accountability
              • Creative Problem Solving
              • Effective Communication
              • Inclusive Collaboration
              • Stakeholder Engagement
              • Leading by Example

                Functional Competencies

                • Good knowledge of programme management;
                • Ability to administer and execute administrative processes and transactions;
                • Ability to create, edit and present information in clear and presentable formats;
                • Ability to manage data, documents, correspondence and reports information and workflow;
                • Strong financial and budgeting skills;
                • Strong IT skills.
                  

                  Required Skills and Experience

                  Education:

                  • Completion of secondary education required.
                  • Bachelor’s degree in Business or Public Administration is an asset.

                    Experience:

                    • Minimum 6 years of progressively responsible experience in administration or programme management/support;
                    • Experience in working in a computer environment using multiple office software packages;
                    • Experience in the use of ATLAS is an asset;
                    • Experience in supporting a team.

                      Language Requirements:

                      • Fluency in English and Hindi is required;
                      • Knowledge of the other UN official working language is an asset.

                        Interested applicants should apply to this vacancy announcement through UNDP jobs site: jobs.undp.org

                        Application Information:

                        • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://asiapacific.unwomen.org/en/about-us/jobs
                        • Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment;
                        • UN Women will only be able to respond to those applications in which there is further interest.

                          Note:

                          In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women’s empowerment.