• Administrative support to the HIV, Health and Development team and Regional Centre;
  • Support the HIV, Health and Development Team in programme management strategies and implementation and the delivery of processes and procedures;
  • Facilitation of knowledge building and knowledge sharing.
  • Preparation of partner profiles and databases, and establishment of contacts with donor counterparts to obtain information on their programmes;
  • Tracking and reporting on mobilized resources and established partnerships;
  • Review of contributions agreements and managing contributions in Atlas.
  • Organization of trainings for the operations/ projects staff on programme issues;
  • Sound contributions to knowledge networks and communities of practice.
  • Collection, analysis and presentation of background information to enable efficient delivery of HIV, Health and Development activities;
  • Direct support to the team in programme implementation and in the provision of advisory services to Country Offices, including inputs in the preparation of project documents, work plans, budgets, proposals and implementation arrangements;
  • Provision of guidance to partner executing agencies in the implementation of projects, tracking use of financial resources, and reporting to UNDP;
  • Follow up on performance indicators/ success criteria, targets and milestones, and preparation of programme and financial reports;
  • Leading the support to the team in the organization of events and the organization and presentation of programme information/reports;
  • Responsible for creating projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of projects;
  • Responsible for maintaining an overview of programme implementation across multiple funding sources, and analyzing and resolving complex programme, operational and financial issues;
  • Preparation of thoroughly researched information for regional project audits, and support to the implementation and tracking of audit recommendations;
  • Monitors and continuously updates the Regional Centre service tracker and calendar of events;
  • Provides administrative support to the HIV, Health and Development Team and Regional Centre focusing on achievement of the following results:
  • Supervises and leads the support staff of the Programme unit, including temporary clerical and support staff of the Team;
  • Processes travel requests in ATLAS for the team and follow-up on relevant logistical arrangements related to official business travel;
  • Responsible for proper maintenance of supporting documents for audit purposes;
  • Drafts routine documents, reports relevant for the programme implementation;
  • Review of Regional projects Financial Reports; preparation of non-PO vouchers where applicable;
  • Responsible to ensure proper control of the supporting documents for payments, review of NEX projects and advances;
  • Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
  • Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
  • Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas, making budget check for requisitions, POs and vouchers.
  • InnovationAbility to make new and useful ideas work;
  • LeadershipAbility to persuade others to follow;
  • People ManagementAbility to improve performance and satisfaction;
  • CommunicationAbility to listen, adapt, persuade and transform;
  • DeliveryAbility to get things done.
  • Demonstrated capacities to perform multiple tasks, in multi-cultural environment and dealt with confidential matters.
  • Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs.
  • Ability to review and edit documents, ability to produce meeting report identifying key actions.
  • Programme management skills and communication skills.
  • Knowledge of analytical tools and methods for undertaking substantive research on various policy related issues.
  • Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner.
  • Ability to engage with other agencies, donors, and other development stakeholders and forge productive working relationships.
  • Ability to efficiently handle and share information and knowledge. 
  • University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences preferably with specialized certification in Accounting and Finance.
  • 4 years of progressively responsible administrative or programme experience (2 years with Master's Degree) required at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems;
  • Experience working with UNDP rules and regulations.
  • Fluency in English;
  • French is an advantage; 
  • National language is a requirement. 

Important applicant information

All posts in the SC categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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Contract Duration: One year with a possibility of extension

This vacancy is archived.

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