The Position:
Programme Clerk
You will report to The Liaison Officer
How you can make a difference:
UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled. UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.
In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.
UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.
Job Purpose:
The Programme Assistant will provide support to ensure that the business processes are followed in the processing of financial transactions related to office management and operations. He/she is instrumental in facilitating administrative support and office management/operations using and developing appropriate mechanisms and systems - particularly Atlas/Quantum ERP - and ensuring compliance with established procedures.
You would be responsible for:
Provides substantive programmatic and logistical support for UNFPA programmatic interventions, workshops, capacity building activities, commemoration of International Days, review meetings with stakeholders, advocacy and public information events and other initiatives, including those within the joint UN framework.
Ensures timely and efficient support to office financial and administration tasks including payment of vouchers, bills, travel tickets, per diem for meeting participants, consultancies, vendor creation, raising of requisitions, purchase orders, procurement of goods and services and other related processes.
Maintains petty cash and effects payments when authorized by the appropriate official of the SRO.
Contributes to the smooth running of the office by ensuring the provision and maintenance of services and supplies and maintaining up-to-date inventory and records. Follows-up on audit recommendations.
Works in close collaboration with SROC, HQ, implementing partners, UNETT, CDEMA, WFP, other relevant humanitarian agencies, stakeholders and field staff to coordinate logistics and supply chain management support for UNFPA operations in emergencies. Ensures timely and effective procurement and management of UNFPA commodities and supplies at all levels, including delivery, transportation, storage, distribution, inventory and reporting of all UNFPA goods. Undertakes field monitoring visits to warehouses to ensure proper storage, distribution and utilization of emergency supplies. Supports the establishment of IP agreements with partners for implementation of UNFPA work plans and LTAs for emergency supplies. Provides support in projecting future needs (forecasting) for prepositioning supplies and identify gaps in the logistics pipeline, providing inputs on how to strengthen the logistics chain. Assists in capacity building, training and guiding UNFPA stakeholders, including on the use of Atlas/Quantum ERP in managing budgets and generating reports and PSEA obligations. Liaises with stakeholders in the SROC, Barbados and OECS in the fulfilment of daily administrative tasks and to advance the programme and mandate of UNFPA including with governments, civil society organizations, regional institutions such as CDEMA, UWI, OECS Commission, FBOs, youth-led organizations and others. Main geographical scope is Barbados and OECS. However, provision of support to UNFPA Offices in other Caribbean countries is expected as well. Contributes to the creation and sharing of knowledge by synthesizing and documenting findings and lessons learned, success stories and best practices, strategies and approaches of the Liaison Office and drafting relevant materials for dissemination, including to inform partners and the donor community and for the development of knowledge assets as required. Assists the Liaison Officer in compiling data relevant for the conduct of advocacy and policy support activities, establishing and implementing mechanisms to systematically assess the achievement of results, participating in review meetings and evaluation missions and preparing regular inputs to status and progress reports, including analysis of data from Atlas/Quantum ERP. Supports advocacy and resource mobilization efforts of the Sub-regional Office by compiling and synthesizing relevant background material for use in discussions and public events. Assists in establishing and maintaining networks of donor and public information contacts and provides assistance in organizing and conducting donor meetings. Supports posting of relevant material on social media pages as per internal communication mechanisms. Represents UNFPA in joint UN mechanisms as required including for joint security and duty of care efforts, implementation of the Business Operation Strategy, and contributes to enhancing UNFPA visibility through internal and external communications and social media engagement and monitoring with UN and partners.Qualifications and Experience:
Knowledge and Experience:
At least 5 years of relevant experience in administrative functions, preferably in the area of health, gender, youth, logistics, supply chain management; Experience in research assistance; Previous experience in the UN or working with development oriented organizations will be an advantage, and knowledge of protocol; Strong interpersonal and organizational skills; Proficiency in Microsoft office software applications - Word, Excel, PowerPoint, etc.; Good writing and communication skills.Education:
Completed secondary level education required. First level university degree preferred (operations finance, administration, logistics or related field).
Languages:
English
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This vacancy is archived.