Back Program Support Specialist

Macfadden, a PAE Company, currently seeks a Jr. Program Support Specialist in Washington, DC. The selected individual must have the capacity to act independently and proactively anticipate the needs of a complex organizational unit. The Jr. Program Support Specialist will be responsible for providing operations support and additional general administrative duties supporting the Center of Excellence on Democracy, Human Rights and Governance (DRG) in the effective coordination, communication, and implementation of its $130 million program portfolio. Additionally, the Program Support Specialist will provide backup support to the other Macfadden support positions.

• The selected individual must have strong communication and coordination skills. The selected individual must have a strong sense of responsibility and a high customer service standard. He/she will maintain lists and follow-up on all actions, be highly organized, pay close attention to detail, have excellent proofreading skills with a mastery of English grammar, and be able to handle multi-tasking well. The selected individual must be an individual with sound judgment and excellent interpersonal skills. The Program Support Specialist will face situations that require an ability to manage a variety of complex portfolio(s) under extremely short deadlines.

  An active U.S. secret security clearance or above is required to qualify for this position.

  Essential Functions:

  • The Program Support Specialist will ensure accuracy of information and provide program support by assembling and preparing charts, data, and reports.
  • The specialist is also expected to serve as the point of contact concerning administrative issues. He/she should coordinate, assemble and finalize correspondence such as action memos, executive correspondence, procurement documents, and all memoranda related to management and administrative programs and issues.
  • Maintains and update office staff tracking documents in relation to supporting the management of DCHA/DRG’s program portfolio, program memoranda correspondence which includes logging a central correspondence tracker.
  • Update Washington mail lists, DRG technical program field staff lists, emergency contact lists, and award AOR/COR lists.
  • Maintains official personnel files for PSCs, Program funded staff and coordinates with AMS liaison to facilitate process for obtaining security clearances and badges.
  • Take inventory of supply needs for the divisions, and process supply forms.
  • Facilitates and track the process for annual work plans and evaluations to ensure they are complete and filed.
  • Assist the Division Chiefs and senior managers by tracking onboarding of new hire employees and providing orientation for new staff.
  • Schedule calendars, meetings and events for Divisions regarding management of their program portfolios.
  • Undertakes, performs and monitors established administrative management requirements.
  • Provide advice and guidance to managers and employees on questions and matters related to the administrative services provided.
  • Determines pertinent issues and collects relevant information from a variety of sources in adherence to Agency guidelines, policies and regulations.
  • Perform other duties as assigned.

  Education:

  📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

  ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

  At a minimum, the individual must have: Bachelor’s degree with 1-4 years of experience, OR Master’s with 1-3 years of progressively responsible work experience outlined above;

  Experience: * This position calls for an experienced administration and operations management support professional with the knowledge and the skills necessary to perform the assigned duties. * Experience implementing, managing communications, documents, scheduling, and administrative support duties in a large organization * Previous administrative management operations experience.

  Skills:
  Demonstrated experience using Microsoft Office applications including Excel, Word, Power Point, Access and other database software applications; Google knowledge a plus

PAE is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.