The Program Manager in Beirut is responsible for representing, leading, coordinating, consolidating, and ensuring smooth implementation of and adherence to logistic, human resource, administration and provides operational support to the programs on an Action Against Hunger Beirut base. The Program Manager supports security at the base level, and liaise with the CD, DCD, and Logistics Coordinator leading the context and risk analysis and the adoption of the necessary measures to protect the staff and the Organisation
The Program Manager will represent AAH in Beirut and oversee all AAH activities, staff and assets, making sure that all departments follow AAH procedures and have a unified and coherent management. Will update and follow up all AAH procedures with the support of FSL Coordinator, DCD, and Headquarters.
Objective 1: Strategy Development and External relations (20%)
- Monitor and analyze the political, socio-economic and humanitarian context Beirut, and discuss with the FSL Coordinator potential programmatic and strategic decisions;
- Responsible for revising the ACF Beirut base Strategy and its annual workplan in coordination with the FSL Coordinator and stablish a monitoring plan
- To ensure that programs are aligned with the national strategies, are relevant and of high quality for ACF mandate;
- Coordinates, oversees, reviews and validates the timely and correct preparation of reports to donors, internal reports and any other document for external actors (amendments to donors, letters, requests, contract etc…)
- Engage and represents AAH in relevant sector working group or other external meetings, ensuring leadership in the sectors relevant for the organization
- Develops and maintains relationships with key stakeholders, such as donors, government authorities, international and local organizations, counterparts, beneficiaries, the press and other external actors related to ACF activities
- Engages in active fund raising (development of relationships with potential donors)
- Negotiate with external actors
- ACF employees will show commitment to human rights principles, gender equality and non-discrimination approach in all their work
Objective 2 : Programme Management (20%)
- Ensure effective operational management of the Programme area through oversight of and adherence to Programme tools, logistics, communications, transport, human resources, and finance policies and procedures.
- Work closely with the technical coordinators to facilitate the correct implementation and identification of projects
- Contribute to the development of the area Programme through participation in and facilitation of assessments, visits, and evaluations
- Ensure that a high standard is maintained in all proposals, reports and other material submitted to donors.
- Ensure that the Programme area is managed and programs implemented in accordance with all relevant ACF-Spain sectoral policies and strategies.
- Maintain accurate documentation of on-going project implementation, summarized in weekly/monthly minutes and in reports submitted to donors as required.
- To oversee the implementation and monitoring of programmes to ensure timely and effective implementation and financial management.
- Agree goals and objectives with key staff and assess monthly progress against outputs.
Objective 3 : Human Resources Management & Capacity Building (15%)
- Application and respect of ACF procedures, internal regulations, deontology and principles both for the Head of Base and staff.
- Update and review base structure/Organizational Chart according to programme needs, with input from the relevant coordinators, FSL Coordinator, and DCD.
- Directly line-manage project / Programme Managers, Base Admin and Base Log and evaluate them according to ACF standard tools and procedures.
- To be responsible for the capacity building of office staff.
- To identify needs and organize appropriate training through the Mission Training Plan tool.
- To initiate and implement internal trainings where required
Objective 4 : Logistics and Administration (10%)
- To monitor the financial, administrative and logistical management of the base (including the preparation and monitoring of budgets, accountancy, payments, tenders, fulfilment of procedures, movements etc.).
- Follow up and support the implementation of logistics procedures, policies and practices as defined in the Logistics Kit.
- To supervise, support and follow up the compilation and timely submission of the monthly logistics and administrative reports and accountancy to the coordination office
- To follow up closely the relevance of any expenses and proposed cost reduction measures, together with the relevant coordinators.
- To be responsible for the financial authorization of expenses in the base in compliance with the monthly treasury forecast.
- To participate in the financial management of the base in collaboration with the base administrator: budget drafts and updates, budget follow up and projection, financial transparency, follow up co-funding and partner contributions according to mission tools.
- To ensure that all administrative and financial procedures in the base follow ACF standards and manuals and mission level memoranda.
- To communicate regularly with the Administration Coordinator on all important issues regarding finance and administrative matters.
Objective 5: Ensure proper management of the ACF security procedures and tools in coordination with CD and Logistics Coordinator (15%)
- Continuous monitoring of the local situation through the collection and analysis of security information.
- Identification of security threats and measures to mitigate risk.
- Follow up the implementation of security measures.
- Contribute to updating the security plan as required.
- Comply with ACF-Spain’s security procedures.
- Follow up and analysis of security incidents.
- To ensure that all staff are aware of ACF-Spain’s security management system, including ACF-Spain’s Security Guidelines, and ensuring compliance with these.
- Prepare and submit security reports to Logistics Coordinator as required
Objective 6: Support humanitarian activities of Action Against Hunger
- Support the emergency interventions of the organization as per the employee’s abilities.
- Support any activity that helps reaching our humanitarian goals, as per the employee’s abilities.
- Promote Gender Balance in teams when recruiting
Action Against Hunger – Lebanon seeks to promote gender equality and is committed to empowering women to participate effectively in their communities, we strongly encourage women to apply.
We Strongly encourage people with disabilities to apply.
ACF has a zero-tolerance policy on sexual exploitation, sexual harassment, and abuse (SEA)