Mission description

The position combines a strategic component with a strong operational focus, as the Coordinator will be responsible for both the strategic steering of the programme and its implementation, in collaboration with EF HQ.

The coordinator will be part of the Coordination and ManagementTteam, which will also include a Program Assistant that he / she will have to hire and manage. The coordinator will have the following responsibilities :

Program strategic steering :

  • During the program launch phase, specify with ASEAN and AFD the operational approach of the project : technical and budgetary planification, program governance and monitoring tools ;
  • Ensure a good level of coordination with ASEAN and the beneficiaires (strategic alignment, beneficiaries identification and mobilization), to achieve the program activities ;
  • Identify the potential synergies with the first part of the AQIP, as well as with programs led by other divisions or partners of ASEAN ;
  • Identify the short term expertise needs to support the Coordination and Management Team to achieve the program activities**.**

Program operational management :

  • Hire the Program Assistant, define his / her operational objectives, set up his / her workplan, manage and support him / her.
  • Mobilize the short term expertise needs to support the Coordination and Management Team to achieve the program activities : draft Terms of References, analyze offers and select relevant experts, monitor and evaluate experts activities and ensure a high level of quality ;
  • Support short-term experts under his / her supervision, both during the diagnosis and the implementation phases, and ensure the pace of the delivery as well as the quality of the delivrables and activities ;
  • Represent the project to all partners (institutional, technical and financial);
  • Oversee the logistics associated with the realization of activities (events, training, conferences, study tours, etc.);
  • Initiate and coordinate activities related to communication and visibility of this strategical cooperation program between ASEAN and AFD ;
  • Ensure the program monitoring and evaluation

Administrative and financial management :

  • Oversee contracts and agreements follow-up (contract signing, implementation, termination), in accordance with EF procurement procedures ;
  • Draft the program intermediary and final technical and financial report to ASEAN and AFD, as well as yearly and final financial audits ;
  • Produce all the EF internal reporting documents: monthly activities forecast reviews, and program biannual reviews

This job description is not exhaustive - the Programme Coordinator is the guarantor of the achievement of the contractual objectives of the project and will have to carry out any activity necessary for the good execution of the project.

Project or context description

With a 5M€ support from the Agence Française de Développement (AFD), the Air Quality Improvement Program in ASEAN (AQIP in ASEAN) aims at supporting the reinforcement of regional, national and local public policies to improve air quality, as well as strenghening ASEAN member states authorities capacities on air quality monitoring and management, and to develop advocacy activities through the organization of regional workshops, thematic studies, trainings or study tours

The program has been divided into two parts :

  • Part 1 : National programs to improve air quality ;
  • Part 2 : Regional support to ASEAN Member States to strenghten public policies and institutional capacities.

Expertise France (EF) will be the technical assistant to ASEAN Member States for the second part of the program. Acticities dans le cadre de la composante 2. Planned activities can be divided into 2 main outputs:

  • Development of guidelines and technical studies to strengthen air quality improvement policies
  • Strengthening capacities and experience sharing with ASEAN, throughout workshops, trainings and study tours.

The beneficiaries will be local and national governments of the ASEAN Member States who participate in the program.

Required profile

Technical qualifications and skills:

  • Master degree or equivalent in Environment science / Sustainable development / International cooperation / International relations or other relevant fields ;
  • High capacity to build relationships with high level international and national institutional partners ;
  • Good skills in team management and partners coordination ;
  • Good knowledge of the mechanisms and actors of international cooperation ;
  • Understanding of public procurement procedures ;
  • Very good communication skills, both written (Terms of References, periodic reports, activity reports, etc..) and oral (technical and institutional representation, negociation) ;
  • Excellent command of English (oral and written)

Professional experience:

  • At least 5 years of professional experience as a program manager in a similar size program ;
  • Professional experience (or good knowledge) in the fields of air pollution and air quality improvement public policies would be an asset;
  • Professional experience of coordination between a local office and a headquarter would be an asset ;
  • Experience or knowledge of the geographical area (South-East Asia) would be an asset;

Soft skills:

  • Excellent interpersonal and diplomatic skills;
  • Decision-making ability, initiative and autonomy;
  • Ability to represent in a multicultural context (ASEAN & beneficiaries, EF HQ, Program Coordination and Management Team);
  • Ability to communicate and report ;
  • Anticipation and organization skills.

Additional information

Documents to join to your application:

  • A resume
  • A cover letter
  • 3 recent professional references
  • Duration of your notice period, if any

Workplace: Jakarta, Indonésie

Provisional implementation schedule:

Start of the project in Q1 2023 for 24 months

Position to be filled as soon as possible.

Type of contract & salary: depending on applicant’s profile

This vacancy is archived.

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